10 Best Tools for Small Businesses in 2022 | Best Tools

“Work will take up a significant portion of your life, and the only way to be fully satisfied is to do work that you believe is amazing.” And loving what you do is the only way to produce outstanding work.

Running a business entails managing personnel and dealing with an onslaught of chores. Keeping organized, focused, and calm in the midst of it all is difficult for any business owner… 

However, it is not impossible or difficult; it only requires knowledge of the best tools for small businesses.

If you are reading this article, then you must be looking for a solution. What you can do to manage your business and get things done in the workplace.

Don’t worry, this article might just have what you need. Through our extensive and intensive research, we have compiled a list of the 10 best tools for small businesses in 2022.

Before we go further, let’s take a look at facts that every small business owner should know.

Why Should you use tools in Your Business?

Setting objectives, assigning tasks, tracking progress, and creating reports are all made easier with the best tools for small businesses.

Their importance is not limited to these, as they also improve the quality of your work and ensure better communication.

It is true for any unique productivity tool that you want to integrate into your working space. Trust me, the beginning is hard, but you will get to reap the benefits of your hard/smart work soon.

 Other benefits of using the best tools for small businesses include:

Effective collaboration

Most businesses find it hard to manage many projects and tasks due to a lack of effective collaboration between employees.

Online business tools enable compiling of information and Sharing of updates regarding the project progress to the team. It also helps the business owner allocate tasks and monitor the team’s progress.

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Remote work

Months after the COVID-19 pandemic, over 40% of the American workforce is currently working from remote locations.

Online productivity tools help to close the distance and help the employees to work effectively regardless of the distance.

That means that regardless of the location, the employee is never disconnected from the project.

Improves data security

Protecting the project’s data can be difficult especially when many people are working on the project.

The concern is much more when the projects require sharing of information between employees as any slightest leak could incur losses for the company or business.

Fortunately, some online business tools come with high data security features that ensure the data is well secured.

Operations Management

Employee engagement and satisfaction can be monitored with operations management software, and quality control can be established.

With the best tools for small businesses you find it easy to hire, and groom talents. Small business tools assist in the establishment of responsibility and the alignment of goals.

They concentrate on providing support and streamlining feedback, and they also work to boost employee confidence and team morale.


Modern accounting company tools are simple to use and do not require financial expertise. These tools help keep track of the money coming in and out of your firm.

They have other features which include:

  • Generation of reports 
  • They have installations that help keep track of revenue and expenses
  • Their inbuilt features enable them to handle taxes payment and settle our employees

Can I be productive in my business by using the best tools for small businesses?

Unfortunately just having these tools won’t make you more productive. 

“It’s not the tools that you have faith in – tools are just tools. They work, or they don’t work. It’s people you have faith in or not.” by Steve Jobs.

You being productive in your business depends on your proficiency in using these tools, it all boils down to you

What are the limitations of the best tools for small businesses and their solution?

One of the most significant disadvantages of productivity tools is that people may try to accomplish the same work using different tools. As a result, various people using may complete the same job many times different 

Here are some of the limitations of small business tools, along with their respective solutions.

Analyzing Different Data Sources Is Difficult

If the data comes from several diverse sources, the software might develop faults. The good news is that this problem is gradually fading.

A variety of data sources can be incorporated into more powerful small business software tools. You can find these services in an all-in-one software package. In case you find the software expensive, you can use independent tools like data connectors.

Integration problem

Not all of the disadvantages of the greatest small business tools are related to the software.

Employees or departments who do not want to integrate small business tools into their operations are one of the difficulties they face. The tools won’t be as effective if your company doesn’t implement them across the board.

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You may make it easier for your employees to accept these business solutions by making the integration process smoother. Your software tool will be more likely to be adopted if it is user-friendly and everyone knows its benefits.

Exorbitant Prices

The cost of business software can be rather high. While the possibility of a huge profit may justify it, the upfront expense for smaller enterprises may be overwhelming.

You must also consider the price of the equipment and personnel required to utilize the software.

A small business owner saves money by using self-service small software tools rather than using an expensive model.

These technologies will save you money on IT assistance and reduce the time it takes to set up or adjust your software.

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Data Breaches

The potential of leaks is one of the most important problems with any data analysis small company tool. If you utilize software tools to handle sensitive data, a mistake in the process could cause it to be exposed, causing your organization to suffer.

Always evaluate the security choices of different apps and providers while comparing them. It’s also a good idea to be selective about the data your interface has access to. 

Poor Data Quality

In this present age, companies have several methods to source large amounts of data, but this can prove to be problematic. A large volume of data can mean that a lot of what your tools analyze might be irrelevant.

To avoid this problem, implement a data quality management initiative. It also helps to use indicators that are relevant to your particular needs and goals.

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What are the Best Tools for Small Businesses in 2022

Having discussed the benefits of using the best tools for small businesses in your firm, let’s dive deeper into them.

We have listed and discussed extensively the 10 best tools for small businesses below.

To make things easier for you, this article classifies these tools according to the areas they are best in. 

Best Accounting Tools for Small Businesses

Much of the work that an accountant or bookkeeper would do is largely done by online accounting tools.

Keeping track of your income and expenses, invoicing, expense claims, and preparing the documents needed for your tax returns are all part of this.

Here are the best tools for small businesses to make your accounting work easier:

1. Xero

This tool is the accounting software of choice for millions of small businesses. The tool tops the list of best tools for small businesses in 2022.

Its approach to accessibility makes it simple for business owners to use and is scalable. Xero’s cloud-based accounting software is a full-featured solution that works flawlessly on an iPhone.

More about Xero

Xero delivers real-time financial performance and cash flow monitoring solutions for small businesses.

Accountants can use the tool to guarantee that their clients’ balance sheets are in good shape. They can tailor financial reports to measure specific financial KPIs and evaluate the financial management and performance of a company against real or selected periods.

Xero also makes it simple to create and distribute invoices, as well as to send clients automated payment reminders when their invoices are past due.

Support: Customers receive free, unlimited tech assistance seven days a week.

Subscription Plans

  • Beginner plan: $8.99 per month
  • Growing plan: $29.99 per month
  • Advanced plan: $59.99  per month

Click Here To Visit Xero

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#2. Wave

Wave is excellent accounting software for small business owners. The nicest part about this software is that all of its features, including payments and receipts, are completely free.

Collecting payments via credit card or processing payroll, on the other hand, comes at a cost. The ability to create, brand, and customize invoices is the tool’s finest feature.

Wave’s website hosts an active online community that can assist users in troubleshooting issues rapidly. The app features are suited for small businesses, for this reason, it’s one of the best tools for small businesses.

Subscription Plans

  • Basic plan: Free

Click Here To Visit Wave

Best Marketing Tools For Small Business

Keep your email subscribers up to date on the latest developments in your business and any special offers or promotions you’re running with digital email marketing tools.

Many of these systems also allow you to have a regular email newsletter sent to your social media networks generated automatically, so you don’t have to do it yourself.

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#3. Mail Chimp

Behavioral targeting, configurable templates, and complex segmentation are just a few of the options available with MailChimp.

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These capabilities are easily accessible to even the most inexperienced business owners and are employed in targeted marketing and connection building. Mailchimp is among highly recommended best tools for small businesses.

Email marketing, according to Mailchimp, generates a $60 return on investment for every dollar invested. Its industry-leading marketing tool is part of an all-in-one platform that may help you develop your business more quickly and generate more income. Mailchimp is completely configurable and works with a lot of the marketing tools on this list.

Support: Chat and mobile support are only  for their subscribed customers but they offer free self-service and email assistance to non-subscribers

Subscription Plans

  • Basic plans: Free
  • Essentials: $10 per month
  • Standard plan: $15  per month

Click Here To Visit MailChimp

#4. Buffer

Buffer is the most user-friendly and cost-effective social media management platform available to small businesses.

It offers programs that are affordable to practically any small business owner. It’s one of the best tools for small businesses that are highly recommended.

By planning and distributing social media content, the app allows you to increase your social following and brand. The app’s content recommendations increase engagement on all major social media platforms, including Facebook and Twitter.


Buffer has a free offer that allows you to manage one Twitter, Facebook, and LinkedIn account. Consider subscribing to their plan to get up to ten updates in your planner.

Subscription plans

  • Pro plan: $15 per month
  • Premium plan:$65 per month
  • Business plan:  $99 per month

Click Here To Visit Buffer

Best Project Management Tools For Small Businesses

If you’re trying to keep numerous balls in the air, project management software is invaluable. In essence, these tools allow you to keep track of your activities, appointments, and deadlines in a digital format.

These applications can generate reminders for forthcoming activities and events, providing specifics like when your next meeting will take place.

They can also send similar reminders to other team members so that everyone is clear on their responsibilities.

#5. Trello

Trello is a project management platform that can be used for a variety of initiatives, including marketing campaigns, content creation, and HR tracking. It’s a simple and convenient solution for small businesses to track tasks using due dates, card cover photographs, labels, priorities, and more. Each project management pipeline can also include attachments such as files, photos, or documents. It’s important to remember that it works for the majority of tasks, except budgeting and invoicing. Trello can help your small business cooperate and work more efficiently.

Except on holidays, customer service is available Monday through Friday from 9:00 a.m. to 5:00 p.m.

Subscription Plans

  • Basic plan: Free
  • Business plan: $10 per user/mo.

Click Here To Visit Trello


Asana is a necessary small company tool that helps teams stay on track with their objectives, projects, and daily activities. It’s a wonderful thing to be able to view all of your projects in a calendar, list, or board format, and assign tasks with due dates to numerous stakeholders. One of the most popular project management applications on the market, Asana, is known for its aesthetically beautiful user interface and functionality.

Dustin Moskovitz and Justin Rosenstein launched the firm in 2008. In April of 2012, the product was made available for purchase. In September 2020, the firm was valued at $5.5 billion.

Subscription Plans

  • Basic plan: Free 
  • Premium plan: $11 per month.
  • Business plan: $25 per month.

Click Here To Visit Asana

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Best Online Payment Tools For Small businesses

When it comes to business finances,  good payment software is the first and last line of defense. Online payment tools make issuing and collecting all types of payments, as well as managing deductions, a breeze.

Paypal tops the list of the best tools for small businesses for business finance

7. PayPal

PayPal is one of the most popular online payment options. AndPayPal for Business allows you to accept all main payment methods.

Basically, it is a superior solution for small business owners because it is easier to set up and utilize. Using online payment methods, the software assists millions of customers and business people around the world in sending and accepting payments.

As a result, it is widely used in the eCommerce market and is one of the greatest tools for small businesses. Customers can use PayPal to finish transactions if a PayPal button is put on the company’s payment page.

PayPal is one of the simplest payment methods accessible, from start to finish, for both small and large enterprises.

Subscription plans 

  • Standard:Free 
  • Advanced:  $35 to $40 per month 

Both plans come with a 2.889% + $0.3 per transaction.

Click Here To Visit PayPal

Best Communication And Collaboration Tools For Small Business

As your business grows, reliance on old-fashioned telephone calls can slow you down. Modern digital communication tools allow for instant chatting and file sharing.

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#8. Slack

Slack is a popular option for many small business owners.

Team members can communicate via Slack on any mobile or desktop device. Smaller firms that may not have a single office (or whose staff work remotely) will find the app particularly handy.

Slack has a diverse set of services, including voice and video calling. It may also be readily integrated with other business platforms like Google Drive, allowing for effective information sharing.

It’s also simple to upload and distribute things like JPEGs, MOVs, PDFs, and Google Drive files with the program. Because it’s easier to keep track of files, several firms utilize Slack instead of email.

Customer service: the tool features a support center with forms for requesting assistance.

Subscription Plans

  • Standard plan: Free

Click Here To Visit Slack

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#9. Zoom

Zoom is one of the most popular video conferencing programs for small businesses. When considering cloud-based video communication possibilities, it is frequently the first name that comes to mind.


Many important difficulties impacting the tool’s platform in 2020, such as Zoombombing, have been resolved. Users can now use features such as meeting locks, waiting rooms, passcodes, and the ability to dismiss participants. They can also limit which meeting features are available to attendees.

Additional features include the ability to switch between landscape and portrait views, as well as the ability to “star” essential contacts. 

Subscription plans

  • Business plan: $20 per month
  • Pro plan: $15 per host/mo. 
  • Basic plan: Free.

 About their subscription plan

Zoom’s free option benefits small businesses the most, especially when they can’t afford to pay for a subscription. Meetings are limited to 40 minutes and only 100 people can attend at a time.

The free plans also include a “meet now” option that allows users to start a meeting right away.

By adding stickers and color filters to their screens, users may have more fun in meetings with the new “filter” feature.

Monthly one-on-one meetings and an infinite number of groups are available with the premium plan. Meetings can be recorded and downloaded for paid subscribers.

The main disadvantage of the app is that it requires all meeting participants to download it, therefore browser-based calls are not possible.

Click Here To Visit Zoom

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Best Time Management Tools For Small Business

#10. Toggle

Google may be the greatest option for very tiny firms, freelancers, and entrepreneurs who only need a simple time tracker.

Many great software solutions exist that include extensive features such as expense management, mileage tracking, employee monitoring, and more.

However, many small businesses don’t need (or want to pay for) all of those features. Google is all about simplicity since employees can measure time across hundreds of third-party apps, desktops, and devices with a single click of the Start button.

Toggle is free, with subscription tiers starting at $9/month for services like invoicing.

Subscription plan 

  • Team: $8 per month
  • Business: $13.35 Per month

Click Here To Visit Toggl


This isn’t an all-inclusive list of small company tools. Naturally, the size of your company, its maturity, the industry in which you operate, and your budget will determine whatever digital technologies you choose to invest in.

Our recommendation is to take things slowly at first. Many of these tools offer free trials, so give them a shot and see which ones work best for you. 

Frequently Asked Questions?

How would a business tool help my company?

Business tools help the company to make decisions about how their business is growing, and where to put more efforts

Are the best tools for small businesses easy to use?

Yes they are easy to use, Modern technology has made it easier to efficiently Implement business software 

How much do the best tools for small businesses cost?

Some are expensive to subscribe to, while some are free.

Why do I need to integrate tools for small businesses in my company?

They help you with your business in areas like accounting, time management, and many more. Getting any of these days would 

Reference (s)

  • grasshopper.com-The Ultimate List of Small Business Software & Tools
  • connectome.com-20 Must-Have Free Small Business Tools
  • act.com-The Ten Best Software Tools for Small Businesses – Act!
  • rewind.com-10 Tech Tools for Small Business in 2022 | Rewind
  • blog.flock.com-The 50 Best Tools and Software for Small Businesses (Free & Paid)


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