If you’re about to resign as a teacher, you might be unsure what to do next. When you leave a teaching post, who do you inform? What’s the best approach to letting people know you’ll be leaving your job?
You should also send a resignation letter to the school administration, besides informing school administrators and the principal.
Additionally, you may want to notify parents, particularly if you have worked at the school for a long time or are departing during the school year.
Table of Contents
- What Should I Include in my Teacher Resignation Letter?
- What to Include in a Teacher Resignation Letter For Parents
- How to Write a Resignation Letter
- Teacher Resignation Letter Template
- FAQs
- Conclusion
- References
- Recommendations
What Should I Include in my Teacher Resignation Letter?
To begin, keep in mind that the letter of resignation you write to your school officials will differ from the letter you give to your kids’ parents (if you choose to do this).
The letter you write to your administrators will be formal and will be kept in a file as part of your official employee file. You should include the following important details.
#1. State Your Last Day of Employment
A resignation letter records your departure from the school and will be kept in your permanent file. Ensuring that you and your boss agree to your leave is essential.
As a result, in your resignation letter, you must precisely specify your last date of employment. Choose a date to allow the transition to go as smoothly as possible if you can.
Check your contract to see how much notice you need to give, and if you can, choose a date that will allow the transition to go as smoothly as possible.
You should check out: How to Write a Cover Letter for a Medical Assistant (Sample and Tips)
#2. Include your Job Title
This may seem redundant, especially if you’ve previously discussed your departure with your administrators, but it’s critical to include this information in your letter.
Because this document will be kept on file indefinitely, being as specific as possible about the job you’re leaving will assist to avoid any misunderstanding.
If you’re willing and able, give your personal contact information so that school authorities can reach out to you if they have questions throughout the transfer.
#3. Add a Thank You or Other Positive Note
Although a resignation letter should be brief, it’s always a good idea to offer a complimentary message about your time with the company.
You can thank them for hiring you and providing you the opportunity to teach even if you loathe your work and have nothing good to say about the administration.
Consider adding anything more specific that you learnt or valued from the school’s leadership if you loved your time there.
Remember, this isn’t the moment to vent about how much you disliked working there. If you want to, you can do it in an exit interview. Stay cheerful when writing your resignation letter to prevent destroying any bridges, as you may need a reference in the future.
Don’t fail to also read: Short Notice Resignation Letter Samples | 2023
#4. Offer to Help With the Transition
Offering to assist in the training of your replacement, if you are able, will leave on a favorable note.
What to Include in a Teacher Resignation Letter For Parents
You may not need to write a letter to your student’s parents at all, especially if you’re leaving at the end of the school year, but if you do, it should be much more informal and conversational than the one you sent to your school administration.
Below are things you might include to help ease any confusion or annoyance.
#1. Speak Positively About your Experience Teaching Their Kids.
Avoiding burnt bridges with your student’s parents is just as critical as avoiding burnt bridges with your administrators.
It will not only reflect favorably on you but also on your school, if you leave gracefully. Your superiors will appreciate this, ensuring that those bridges remain intact.
#2. Point Out The Interesting Aspects Of This Change For Their Children.
If you know who will replace you, introduce them and express your delight that your pupils will experience being in their class.
If you don’t know who will take your place, find other ways to show your enthusiasm for your children and the positive outcomes that will result from this change.
#3. Open Your Door to Questions
It’s usually a good idea to provide an opportunity for parents to have their questions answered if you’re comfortable with it.
Giving them a chance to communicate their concerns, whether by sharing your contact information and urging them to contact you or by establishing parent-teacher meetings, will transition go much more smoothly.
How to Write a Resignation Letter
For actually composing your resignation letter to deliver to your school administrators, follow these steps:
#1. Determine who you should send your letter to
This will most likely be your principal or another administrator, but you should double-check.
You may find this information in your employee handbook, or you can inquire when you speak with your principal about resigning in person.
#2. Begin with a Formal Greeting
You don’t want to open your letter with a “Hi” or even a “Hello,” whether you’re printing a copy or sending it via email. Instead, start with “Dear,” then the recipient’s full name or honorary title, and last name.
“Dear Principal Goldblum,” “Dear Ms. Mayne,” or “Dear School Board Members,” for example, may be your salutation.
#3. Get Straight to the Point
State the purpose of your letter in the first line. “I’m writing to advise you that, starting March 15, 2020, I will quit my position as Kindergarten teacher.”
Because this isn’t likely to be the recipient’s first hearing of your departure, you don’t need to be as polite or loving as you would if you were breaking the news to them.
#4. Decide whether to Explain your Departure
This isn’t needed, and if you fear it’ll grow too tangled, don’t include it at all.
If it’s out of their hands, folks sometimes like to provide a reason for departing so that they can say they left on good terms and would have stayed if they could. Others would rather just say they’re leaving “for personal reasons” or say nothing.
If you decide to explain something, keep it brief and generic. Don’t go on and on about how you can’t bear leaving and don’t go into detail about all the school’s failings that led to your resignation. It’s ideal to have those discussions in person.
#5. Express your Thanks
This is where you should insert the thank-you note you heard about previously. Tell them what you liked about working at the school and how you plan to put your experience there to good use in the future.
This isn’t the time to wax lyrical, but just because your message is professional doesn’t mean it can’t be touching.
#6. Talk about the Next Steps
Explain what you’ll do before you go in the last paragraph of your letter. This could include completing the semester or catching up on grading so that your replacement can pick up where you left off.
Offer to help train your replacement if you can, or ask the letter recipient how you can assist with the changeover. When necessary, include your contact information.
#7. Close with an Appropriate Sign-off
“Sincerely” or “Thank you,” followed by your name, is a good way to end your message. If you’re writing a letter on paper, sign it as well. If you’re emailing, include your contact information after your name in your signature.
If you’re writing a letter to the parents of your pupils, you can be softer and more conversational while still including all the aforementioned information. As a result, expect your letter to them to be longer than the one you submit to your administrators.
Teacher Resignation Letter Template
Use the simple following format to write a resignation letter from a teaching role:
[Contact details]
[Date]
[Address the relevant individuals.]
[Outline briefly the details of your resignation and the date you expect to leave.]
[Add a paragraph about your positive experience in your current role.]
[Thank them,]
[Signature]
Best Teacher Resignation Letter
Resignation Letter to Principal
Your first step should be to chat with your boss in person before preparing your formal resignation letter.
After that, you’ll start writing your letter. Remember, this will be a permanent record of when you graduated from high school. Check your contract to determine how much notice you must give and consider setting a date that will make the transfer as smooth as possible.
Be careful to include the most important details at the top of the letter. “I’m writing to advise you I will quit my position as a fourth-grade teacher on June 28, 2023,” for instance.
In your message, include your full legal name. This can appear to be superfluous. This document, like your last day on the job, is a permanent record that must be kept. You should also include your personal contact information in case school administrators need to contact you throughout the transition.
Example / Sample
The principal,
Future Kids High School,
Hyderabad
Dear Madam,
This letter is to advise you I am resigning from the position of Science Teacher and that you should treat it as a one-month notice period.
I’m compelled to quit school because my husband is being moved. I had a great time with all the professors and students. I learned a variety of new talents and teaching principles. All of my coworkers supported me and assisted me in managing my sessions, and I am extremely grateful to them all. The management’s cooperation and encouragement were appreciated. You always pushed me to participate in extracurricular activities and assisted me in broadening my horizons.
I hope you will accept my resignation and understand my circumstances. If any more requirements need to be done before I leave, please let me know.
Thanking you,
Yours Sincerely,
___________
Radha Mathur
Resignation Letter to Parents
If you’re leaving in the middle of the school year, you might submit a resignation letter to your parents.
However, consult with the administration first. Before you send that letter out, some school principals may request that you find a replacement first.
Sample:
January 1, 2023
John Smith
[email protected]
888-888-8888
123 Road, St., New York NY 11121
Sam Elementary School
Ian Doe
[email protected]
School Coordinator/Principal
123 Business Road, New York, NY 11121
Dear Parents —
This letter is to inform you I will leave my position as a teacher at Sam Elementary School. Foremost, I’d like to express my gratitude for the opportunity to work closely with your children. Each of them holds a special place in my heart, and I am grateful for the opportunity to assist in their education.
Second, I’d like to inform you we have secured a substitute teacher to continue the school year. I’ve given the substitute all the materials and homework she’ll need to finish the school year and provide your children with the finest possible education.
If you have any further questions about this transition, you can contact Principal Jeffrey at 633-388-8337 or reach him at [email protected]
We’ll be glad to help answer questions you might have about this transition.
Sincerely,
John Smith
Resignation Letter for Personal Reasons
You can, but you don’t have to, explain why you’re leaving. Simply state that you are departing for “personal reasons.” You can also say nothing at all.
Just don’t go on a rant about how unhappy you are at school or start pointing out how ineffective the school’s policies are. That’s something you can save for your exit interview.
Now is the time to express gratitude to the administrators for the opportunity to teach. You could mention something special about your time at the school that you appreciated.
Alternatively, something you picked up from the administration. Keep in mind that you might need a reference in the future. Even if you were dissatisfied with your employment, it’s critical to preserve a positive tone in your resignation letter.
Example / Sample
Dear Sir,
I’ve been teaching at this school for at least two decades and have learned everything there is to know about teaching. I’d like to express my gratitude for such a memorable event.
However, I am resigning from this educational institution owing to personal situations that are too embarrassing to address in this letter. I’m hoping you’ll be able to accept it as quickly as possible.
I have no grudges towards you, my colleagues, or the school board. However, I believe I can no longer fulfill my role as a teacher at this school because of the personal reasons I have outlined.
I’ve previously given the property custodian everything that belongs to the school. Please contact me if you have questions about anything in my possession.
Thank you so much for all of your help and attention.
Sincerely,
Justine Wolfe
Resignation Letter Because Of Marriage
Again, you are not compelled to explain why you are leaving, but getting married might occasionally cause a relocation out of a school district.
This is an excellent example of how one teacher dealt with the circumstance.
Resignation Letter for a Child’s Illness
When a family member becomes unwell, you may decide to leave a teaching position or stop teaching entirely.
Notifying your administration of this sensitive cause allows your teaching community and staff to be more understanding.
Resignation Letter to School Superintendent
Because the school administrator is unlikely to recognize you in this situation, make your letter succinct and to the point.
Start with your school’s name, your title, and your last day on the job. You have the option of explaining why you’re going or not. This is a choice.
Resignation Letter to Announce a New Job
It’s difficult to inform the administration that you are leaving for a new position. However, offering to assist in what can be a difficult time for administrators helps to lighten the blow of losing an excellent employee.
Your willingness to assist in the training of your replacement and to continue working until your last day goes a long way toward making a positive impression.
Sample:
UK
22nd May 20XX
Subject: Teacher letter of resignation
Respected madam,
I am writing to advise you that, effective June 1, 2014, I will leave my position as Physics teacher at St. Ives Senior Secondary School. I’ve chosen to retire from my position since they have offered me a better position at the University of Nottingham. They have offered me a position as a Physics Lecturer at the aforementioned university, and I’m excited to use it to hone my teaching talents.
With this resignation letter, I’d like to express my gratitude for the opportunity to be a member of your prestigious school. I had a lot of fun teaching and sharing my vast knowledge with the pupils, as well as boosting their abilities for success. I’ll never forget the exposure and working environment provided to the teachers; it was a once-in-a-lifetime opportunity for me.
I’d like to ask that you please complete the documentation for my resignation as soon as possible. I wish St. Ives Senior Secondary School the best of luck in the future.
Thank you.
Sincerely,
Lilian Johnson
Sample of Resignation Letter for Further Studies
2 September 2007
Dear Sir:
RE: LETTER OF RESIGNATION
I am writing to express my desire to be released from my contractual obligations as a primary school teacher at Kibugu Primary School, effective November 28, 2021. As a result, I am giving a three-month notice period.
I’m requesting this release from my contract because I want to continue my education and get a Master’s degree. I’ll be attending university full-time.
I know that because this request will be presented to the school board, I will receive approval by the middle of November. The existing contract will continue to be in effect until then.
I am still yours, respectively.
“What is your name?”
Resignation Letter Sample Due to Covid-19 Pandemic
January 1, 2021
John Smith
[email protected]
888-888-8888
123 Road, St., New York, NY 11121
Sam Elementary School
Jack Doe
[email protected]
School Coordinator/Principal
123 Business Road, New York, NY 11121
Dear Jack,
This letter serves as notice that I am resigning from my position as a third-grade teacher at Rock Sam Elementary School. While it has been a challenging year, the transitions and changes that they have compelled the school to have caused me to reconsider my teaching position. This is not a criticism of the teachers or the school board; rather, it is a personal decision.
Unfortunately, I have found it challenging to teach in a virtual context. And I’ve been having trouble with it. I have a tremendous desire to help students learn. And I want to ensure they get the best education possible from me. But I don’t think I’ll be able to accomplish it in these virtual classrooms.
I hope you will understand why I have decided to resign. I hope to locate a substitute teacher who can fill in for me for the rest of the school year and continue educating the students.
Please let me know how I can help with this transition and ensure the company’s success in the future.
Thank you so much for the opportunity to collaborate with you.
Sincerely,
John Smith
Resignation Letter Due To Relocation
To
The principal,
Future Kids High School,
Hyderabad
Dear Madam,
This letter is to advise you I am resigning from the position of Science Teacher and that you should treat it as a one-month notice period.
I’m compelled to quit school because my husband is being transferred and moving. The professors and students were great to be around. I learned a variety of new talents and teaching principles. All of my coworkers supported me and assisted me in managing my sessions, and I am extremely grateful to them all. The management’s cooperation and encouragement were appreciated. You always pushed me to participate in extracurricular activities and assisted me in broadening my horizons.
I hope you will accept my resignation and understand my circumstances. If any more requirements need to be done before I leave, please let me know.
Thanking you,
Yours Sincerely,
Salah Roi
Resignation Letter because of Health
Name
Address
City, State Zip Code
Phone Number
Email
Date
Name
Title
Organization
Address
City, State Zip Code
Dear Mr./Ms. Last name:
It is with great sadness that I write you this letter of resignation. I’ll be leaving my position as a physical education teacher at the end of this month.
Many parts of my life, both emotionally and professionally, have recently changed for the better. I’ve been extremely tired, in constant pain, and they have cut my productivity in half. I went to the doctor, and they diagnosed me with fibromyalgia, a chronic pain and discomfort illness. Besides that, I can no longer educate my kids successfully because of the top activity level associated with my job, and I do not want this to affect them. My doctor agrees that this is the best option for everyone involved.
I’ve had a fantastic time at FMA Middle School. My profession brought me a lot of satisfaction, and I’ll never forget the fantastic friends and colleagues I’ve made over the last 20 years. Despite my early departure, I hope we will keep in touch.
Please let me know if there is any way I can assist in the search for a suitable successor. Although I can no longer do the work that I once could, I hope to continue to be a resource and that we will keep in touch. Thank you so much for all the possibilities, and best wishes to everyone at FMA.
Sincerely,
Your Signature
Your Typed Name
FAQs
Leaving in the middle of the year may be considered a breach of contract unless your district permits you. The school district might suspend your teacher’s license for a period.
In most cases, you can only quit at the end of a school term. Early departures will be case-by-case because of unique circumstances such as illness or administrative concerns.
Conclusion
You may wish to leave a particular organization or establishment for various reasons. Still, for whatever reason, it’s important to note that tendering a resignation letter or resigning via email can be a very logical decision and a great step to avoid much materialism.
References
Recommendations
