How to Write a Farewell Email to Co-workers | Full Sample PDF

It is a smart thought to bid your co-workers farewell after you have changed a job or have lost your employment. Writing each co-worker a mail is a speedy and kind approach to bid farewell. It’s also a good way to stay in touch; you want to keep your colleagues in your professional network even if you change professions.

Read on for how to draft the best farewell email to co-workers samples. You can also use the sample goodbye emails to create your own.

Why Send a Farewell Email?

Majorly, there are about three reasons you do a farewell email to your co-workers.

It’s a Good Trait

At a point when you’ve worked with a group of persons, it will be nice if you express your gratitude of working with them using a well-written farewell email.

A farewell email to co-workers gives you an opportunity to thank your supervisors for the times shared while also providing contact information to keep in touch.

It Maintains your Network

Previous colleagues and supervisors may become significant individuals from your organization as you advance in your profession.

They can give you helpful references and even acquaint you with new possibilities later on.

It helps you Share Information about the Transition Plan

Individuals who manage you consistently to deal with various positions ad undertakings might be unclear who to contact when you leave your job.

A farewell email can serve as a guide for what to do by the time you are gone if you were accountable for a system, process or set of information.

A farewell email can also explain errors and outline new processes. This will guarantee that your former co-workers have a smooth and consistent transfer.

Who Should I write a Farewell Email to?

You should write a farewell email to everyone with whom you’ve had standard contact during your tenure at the organization. If you work for a small organization and have met all the representatives, it’s ideal to email everyone.

However, if it is big, you might decide to email just to individuals in your department and those outside your department with whom you’ve worked on various jobs and assignments.

On the flip side, there may also be associates with whom you’ve bonded moreover others. It will require you to send an individual mail to each person.

Also Read: Best Panel Interview Tips To Survive Too Many Questions

What are the tips to Crafting a good Farewell Email?

Crafting a farewell email to co-workers may appear simple at first, but it is critical to choose suitable words and end on a decent note. Here are a couple of pointers to help you;

#1. Consult with your Boss

Before you send your farewell email, double-check that it has been announced by the company where you work. Your email should surprise no one. So, ensure everybody realizes you’re leaving the job.

#2. Send your Email a couple of days Before you Leave

You don’t have to compose your goodbye email until a little while before your last day since everybody realizes you’re leaving. This is just, so it doesn’t distract you from finishing your work.

If you’re contacting clients or vendors, you’ll want to let them know as soon as possible after giving your two-week notice.

This will provide them plenty of time to ask questions they may have and prepare for your take-off.

#3. Ensure the Title of your Farewell Email is Exceptional

It’s seldom as simple as it appears to write the perfect farewell email subject line, but it’s critical that you get it properly.

The title of your farewell email should be basic and clear. Depending on who you’re emailing, it might look different, yet here are a couple of models:

  • Presently, let’s go on
  • Many thanks
  • It’s never easy to bid farewell
  • Keeping in touch
  • Today is my last day

#4. Stay Positive and Show Gratitude

Your email should have an upbeat tone. Show your appreciation for your time with the organization and the chance to work with amazing people.

You can offer an affectionate story, an inside story, or even a commendation in an email to someone you’ve gotten especially near.

#5. Don’t Forget your Contact Information

One of the major motivations to compose a farewell email to your co-workers is to furnish them with your contact information.

Since you won’t be having access to your work email, it is important to share your personal email address and LinkedIn URL with them if you wish to stay in touch.

If you wish, you can also include your phone number.

#6. Keep it Short and Sweet

Finally, your farewell email to your co-workers should be succinct and straight to the point. Don’t give too many specifics about your new job or exhibit too much enthusiasm about leaving.

Also, do not condemn any of your colleagues, supervisors, or the entire organization. Keep it short, offer your thanks, include your contact information, and move on.

Farewell Email Samples

Below are several farewell email samples you should send to your co-workers.

#1 Farewell to a group of Co-workers

Depending on the size of your organization and how closely you worked with colleagues across departments on your last day, you might wish to email them.

If you work at a 30-person startup, for example, it’s probable that you’ve grown close to a big number of your coworkers, so you could email or Slack message to the entire team.

See PDF sample here.

#2. Farewell Email to a Close Colleague

When writing a farewell email to a close colleague, the PDF sample below can serve as a guide:

Check Out: 10 Networking Follow-up Email for Various Persons at Work in 2022

#3. Farewell Email to your Manager or Superior

Here is a PDF sample farewell email to your superior:

#4. A Sample of Farewell Email to Your Clients

Click below to view a PDF sample of a farewell email you can send to your clients.

#5. Farewell Email to your Direct Reports (Sample)

Click below to download a PDF sample of a farewell email:


A final step in quitting your job is to send a farewell email to your co-workers. It is the best method to offer your sincere gratitude while sharing your contact information for future correspondence.

You never need to leave a task on awful terms and an elegantly composed farewell email might go far toward guaranteeing a smooth exchange.



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