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Apart from learning how to respond to a recruiter in an interview, knowing how to accept a job offer is another aspect of job recruitment that requires critical attention. That is why getting the best tips can help in writing a good job offer acceptance letter is expedient and important.
The inability to write a good job offer acceptance letter can rob you of the job opportunity even after getting the offer.
If written haphazardly or full of errors and typos, your professionalism and qualification can be questioned. And you know, that won’t be good for you for a start.
Today, there’s a long list of job seekers who have fallen victim. They were offered their dream job, but due to poorly written acceptance letters, their appointments were terminated.
Unfortunately, this wasn’t because they were not smart, intelligent, or brilliant. The only challenge is that they never took the time to learn how to accept job offers or write acceptance letters.
And even those that knew how to were too confident in themselves that they didn’t pay close attention.
So, to avoid joining the count, take out time to read this article without skimming. Becauseexpedient and paramount, you should.
The table of content below will guide you!
To start with, let’s define an acceptance letter
An acceptance email is one that your hiring manager or recruiter sends to you to confirm that you accept the terms of a job offer.
After your future employer sends you a job offer letter or email with the title, pay, expected start date, and other details of your employment, you send this email to them.
The folks you’ve been in contact with during the hiring process—usually a recruiter or HR representative—should provide you precise advice on how to write your acceptance email and what you should include.
To properly document your employment, your employer may include this email in your file.
Majorly, there are two ways in which an acceptance letter for a job offer can come to you.
First, it can come through a phone call which can be either personally or through a recruitment agency. The other way is through email.
Let’s expatiate on this more!
When you get a job offer by phone call, you’re expected to give immediate responses, though you might be given little time to sleep over it. Once you’ve made up your mind, you can ask the employer any questions if you have any.
If you’re not cool with the terms of the offer, you’re free to negotiate before accepting the offer.
When negotiating, remember to be friendly, thankful, open to compromise, and most importantly, know why you were employed.
And once the job is sealed, don’t forget to say ‘Thank You for the opportunity to work with your company.’
Prior to that, you confirm your resumption date and time, including when to expect the written formal offer if your employer didn’t mention it.
Because some job offer letters include a deadline for accepting the job, it’s critical to think over the offer carefully while following all of the requirements.
To set a positive tone for your work with the organization, write a clear, concise, and professional job offer acceptance email.
Follow these steps to write an acceptance email:
The subject line of your acceptance email should be brief and clarify why you are writing. “Accepting (Company NameOffer—(Your )’s Name)” might be a simple subject line.
This short line tells the receiver of the subject of your letter as well as your identity as the sender.
If you’re sending an acceptance email in response to an emailed job offer letter, you don’t have to change the subject line, but using this template ensures it’s as clear as possible.
When thinking on how to accept a job offer, plan to address the letter to the correct recipient. However, the letter should be addressed to the person who sent you the offer letter in most circumstances.
You can just respond to the email with your acceptance if you received your admission letter by email. If you get a written or verbal offer letter, however, you must accept it.
An acceptance letter is an opportunity to express gratitude to the employer for not only conducting an interview with you but also for providing you with the opportunity to work for the firm.
Consider using the acceptance letter to express your gratitude and excitement for your new job.
Although an acceptance email should be succinct and to the point, it can be useful to include in your message a list of the terms of employment that you and your employer have agreed upon.
You can accept the remuneration elements, such as salary, benefits, and paid time off, as well as the start date, by stating your acceptance.
If there are any elements of the offer letter that you wish to discuss with your company before sending your official acceptance email, do so before sending your official acceptance email.
You might also ask your boss to move your start date back and explain why you need more time to prepare for your new job.
Add a short signature to your acceptance email. Thank the employer for the chance once more, and be sure to end the message with a closing greeting like “Best regards” or “Sincerely” to keep the conversation professional. Finally, sign your name at the bottom of the page.
The following tips will help you write a job offer acceptance letter that will wow your employer:
This is one of the best tips to employ when learning how to accept a job offer.
When writing a job offer acceptance letter, ensure you format your letter correctly, including your contact information and phone number.
You can either send the letter through email or address.
Although you are excited and you want to express your appreciate, be concise and brief in letter.
Make it clear that you are grateful for the new employment chance. You might wish to say a few words on why you’re pleased to work for the company.
For example, you could express your desire to join their sales team or your enthusiasm for their objective. Keep it nice yet succinct once more.
You don’t want to give the employer any last-minute grounds to rescind the employment offer, like a sloppy or unprofessional letter.
Go over the letter a couple of times to be sure you’ve caught all of the typos and grammatical issues. It’s also a good idea to double-check the spelling of the person who gave you the job while you’re at it.
Here is some Job Offer Acceptance Sample Letters to help you figure out what to say to your new boss. Note, you don’t need to mention your entire name or address in an email because it’s less professional.
Instead, if you’re writing a job acceptance letter, keep the language consistent and adhere to formal letter etiquette when it comes to addresses and signatures.
Subject line: [Your name – Acceptance of Job Offer]
Greetings, [their name],
Thank you for your offer to work at [Company name] in the position of [Job title]. I am overjoyed to publicly accept the invitation, and I eagerly anticipate joining the team.
As previously negotiated, my starting compensation will be [Agreed starting salary], increasing to [Increased salary] after a successful three-month probationary term.
After probation, I will be given [days] of annual leave and private health insurance.
I can confirm that [Start date] will be my first day of work. Please let me know if you require any extra information prior to this date.
Thank you again for the chance, and I look forward to working with you in the future.
I was thrilled to receive your call the other day. I’m writing to formally accept your offer for the role of Social Media Manager at XYZ Company. Thank you for giving me the chance to use my abilities to help XYZ’s brand shine across numerous platforms.
My beginning pay will be $52,800 per year, with two weeks of paid vacation, as negotiated. After ninety days of employment, I understand that health and dental benefits will be provided.
Please let me know if you require anything from me before to that start date, or if there are any documentation I should bring on my first day. On November 6, 2017, I’m excited to dive in and get started.
Thank you once more,
Subject line: Charlie Spears—Offer Acceptance
Dear Mr. Andrews,
Please accept this email as my formal acceptance of the offered position as the Director of New Accounts with Leyton Purchasing. I thank you for the opportunity, and I look forward to applying my skills to the position.
As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of $68,000 with the availability of benefits after 60 days of employment.
I look forward to beginning work and meeting the team on July 1. If you require any additional information from me before then, please let me know. You can reach me at (564) 893-7833 or by email at email@example.com.
Thank you again for giving me the opportunity to demonstrate my value to the team.
If you’ve negotiated a better wage or benefits package, make sure it’s mentioned in your job offer acceptance email.
This way, both you and the recruiter are on the same page regarding the terms you’re committing to. Here’s an example of an email that addresses this situation.
Subject: Tony Buckle — Job Acceptance Confirmation
Dear Mrs. Thomas,
Thank you for taking the time to talk with me about this opportunity and go through the details of the offer. I would like to formally accept your offer for the position of Customer Solutions Engineer and begin working for you on March 1st.
My beginning pay will be $110,000, with a $50,000 signing bonus and $15,000 equity per year, as we negotiated via email and confirmed over the phone. We also talked about including healthcare, dental, and vision benefits as soon as I started.
You also stated that the employer is willing to allow remote working once a week with an equipment allowance.
[Company Name] appears to be having a great year, and I am looking forward to being a part of it.
Please send any paperwork to be signed and let me know if there’s anything further you need from me at this stage.
It’s time to send a quick email or thank you letter to clarify you’re declining the offer if you’ve received a more tempting offer from another company or just decided this job isn’t for you. Here’s an example email with a clear and concise message.
Thank you for your offer of employment.
I am writing to express my gratitude for all your efforts.
Thank you for your interest in the Product Manager position at [Company Name].
I’ve taken some time to consider my next steps. With this in mind, I’ve decided that this position isn’t a good fit for my current objectives.
I wish you the best of luck in the future and look forward to hearing about what [Company Name] has to say about technology.