Apart from learning how to respond to a recruiter in an interview, knowing how to accept a job offer is another aspect of job recruitment that requires critical attention. That is why getting the best tips can help in writing a good job offer acceptance letter is expedient and important.
The inability to write a good job offer acceptance letter can rob you of the job opportunity even after getting the offer.
If written haphazardly or full of errors and typos, your professionalism and qualification can be questioned. And you know, that won’t be good for you for a start.
Today, there’s a long list of job seekers who have fallen, victim. They were offered their dream job but due to poorly written acceptance letters, their appointments were terminated.
Unfortunately, this wasn’t because they were not smart, intelligent, or brilliant. The only challenge is that they never took time to learn how to accept job offers or write acceptance letters.
And even those that knew how to were too confident of themselves that they didn’t pay close attention.
So, to avoid joining the count, take out time to read this article without skimming. Becauseexpedient and paramount you should
The table of content below will guide you!
Table of Contents
- Acceptance Letter Meaning
- How to Accept a Job Offer
- How to Accept a Job Offer by Phone Call
- How to accept a job offer by Email
- Sign the email
- Best Tips on Writing a Job Offer Acceptance Letter
- Job Offer Acceptance Sample Letters
To start with, let’s define an acceptance letter
Acceptance Letter Meaning
An acceptance email is one that your hiring manager or recruiter sends to you to confirm that you accept the terms of a job offer.
After your future employer sends you a job offer letter or email with the title, pay, expected start date, and other details of your employment, you send this email to them.
The folks you’ve been in contact with during the hiring process—usually a recruiter or HR representative—should provide you precise advice on how to write your acceptance email and what you should include.
To properly document your employment, your employer may include this email in your file.
How to Accept a Job Offer
Majorly, there are two ways on how an acceptance letter for a job offer can come to you.
First, it can come through a phone call which can be either personally or through a recruitment agency. The other way is through email.
Let’s expatiate on this more!
How to Accept a Job Offer by Phone Call
When you get a job offer by phone call, you’re expected to give immediate responses, though you might be given little time to sleep over it. Once you’ve made up your mind, can ask the employer any questions if you have any.
If you’re not cool with the terms of the offer, you’re free to negotiate before accepting the offer.
When negotiating, remember to be friendly, thankful, open to compromise, and most importantly know why you were employed.
And once the job is sealed, don’t forget to say ‘Thank You for the opportunity to work with your company’
Prior to that, you confirm your resumption date and time including when to expect the written formal offer if your employer didn’t mention it.
How to accept a job offer by Email
Because some job offer letters include a deadline for accepting the job, it’s critical to think over the offer carefully while following all of the requirements.
To set a positive tone for your work with the organization, write a clear, concise, and professional job offer acceptance email.
Follow these steps to write an acceptance email:
- Create a succinct subject line.
- Send the letter to the correct person.
- Please accept the offer from the addressee.
- Agree to the terms of employment and make a list of them.
- Please sign the email.
Create a succinct subject line.
The subject line of your acceptance email should be brief and clarify why you are writing. “Accepting (Company NameOffer—(Your )’s Name)” might be a simple subject line.
This short line tells the receiver of the subject of your letter as well as your identity as the sender.
If you’re sending an acceptance email in response to an emailed job offer letter, you don’t have to change the subject line, but using this template ensures it’s as clear as possible.
Address the letter to the correct recipient.
When thinking on how to accept a job offer, plan to address the letter to the correct recipient. However, the letter should be addressed to the person who sent you the offer letter in most circumstances.
You can just respond to the email with your acceptance if you received your admission letter by email. If you get a written or verbal offer letter, however, you must accept it.
Please accept the offer from the addressee.
An acceptance letter is an opportunity to express gratitude to the employer for not only conducting an interview with you but also for providing you with the opportunity to work for the firm.
Consider using the acceptance letter to express your gratitude and excitement for your new job.
Agree to the terms of employment
Although an acceptance email should be succinct and to the point, it can be useful to include in your message a list of the terms of employment that you and your employer have agreed upon.
You can accept the remuneration elements, such as salary, benefits, and paid time off, as well as the start date, by stating your acceptance.
If there are any elements of the offer letter that you wish to discuss with your company before sending your official acceptance email, do so before sending your official acceptance email.
You might also ask your boss to move your start date back and explain why you need more time to prepare for your new job.
Sign the email
Add a short signature to your acceptance email. Thank the employer for the chance once more, and be sure to end the message with a closing greeting like “Best regards” or “Sincerely” to keep the conversation professional. Finally, sign your name at the bottom of the page.
Best Tips on Writing a Job Offer Acceptance Letter
The following tips will help you write a job offer acceptance letter that will wow your employer:
Try to Format your Letter
This is one of the best tips to employ when learning how to accept a job offer.
When writing a job offer acceptance letter, ensure you format your letter correctly, including your contact information and phone number.
You can either send the letter through email and address.
Although you are excited and you want to express your appreciate, be concise and brief in letter.
Make it clear that you are grateful for the new employment chance. You might wish to say a few words on why you’re pleased to work for the company.
For example, you could express your desire to join their sales team or your enthusiasm for their objective. Keep it nice yet succinct once more.
Always Proofread your Letter.
You don’t want to give the employer any last-minute grounds to rescind the employment offer, like a sloppy or unprofessional letter.
Go over the letter a couple of times to be sure you’ve caught all of the typos and grammatical issues. It’s also a good idea to double-check the spelling of the person who gave you the job while you’re at it.
Job Offer Acceptance Sample Letters
Here are some Job Offer Acceptance Sample Letter to help you figure out what to say to your new boss. Note,you don’t need to mention your entire name or address in an email because it’s less professional.
Instead, if you’re writing a job acceptance letter, keep the language consistent and adhere to formal letter etiquette when it comes to addresses and signatures.
Job Offer Acceptance Letter Template
#1. Job Offer Acceptance Sample Letter
#2. Acceptance of Job Offer
#3. Job Offer Acceptance Sample Letter
#4. Negotiated Job Offer Acceptance Sample Letter
If you’ve negotiated a better wage or benefits package, make sure it’s mentioned in your job offer acceptance email.
This way, both you and the recruiter are on the same page regarding the terms you’re committing to. Here’s an example of an email that addresses this situation.
#5. Non-Job Offer Acceptance Sample Letter
It’s time to send a quick email or thank you letter to clarify you’re declining the offer if you’ve received a more tempting offer from another company or just decided this job isn’t for you. Here’s an example email with a clear and concise message.
- 10 Best Answers to “What are you passionate about ?” Question in an Interview