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How to Address a Cover Letter in 2022 | Step-by-Step Guide

Sending a cover letter and your CV is a good idea if you’re looking for a job. Employing managers are sure to take note of you if you do this.

Applicants often overlook cover letters. They are usually short and don’t provide much information about the applicant. As such, they are often ignored.

However, a well-written cover letter can increase your chances of being hired. This article will show you how to address a cover letter that will get you noticed.

Why is a cover letter necessary?

Usually, a cover letter is an essential part of a job application. It is the first impression an employer will have of you and should be well-written and professional. A good cover letter will address the skills and qualifications that make you the best candidate for the job. It should also be tailored to the company you are applying to.

A cover letter is your opportunity to sell yourself to an employer. It should be concise and highlight your most relevant skills and experience. It should also be free of grammar and spelling errors. Address the cover letter to one person, if possible, rather than “To Whom it May Concern.” This goes a long way to show that you have done some research and are knowledgeable about the company.

In short, a cover letter is crucial because it is your first chance to make a good impression on an employer.

See also: How to Write a Recommendation Letter for a Student | Step Guide

Who do I address a cover letter to?

When applying for a job, you must know to whom to address your cover letter. And most times, it is the hiring manager or HR manager.

This is the person who will be reading your cover letter. Usually, the hiring manager will be looking for specific information; if you do not include it, they may not  

read your cover letter. Here are some hacks on how to address a cover letter:

First, you should always include the name of the person reading your cover letter. This really shows that you have taken the time to find out who they are and are interested in the position.

Second, you should address them by their proper title. If you do not know their title, you can use “Sir” or “Madam.”

Third, you should end your cover letter with a professional closing.

See also: How to Write a Letter of Intent | Full Samples |PDF

How do I find the name of a hiring manager?

It’s crucial to address your cover letter to the hiring manager when applying for a job. This demonstrates that you have done some study and are informed about the business. There are a few different ways to find the hiring manager’s name. 

One way is to look at the job listing. The job listing may have the hiring manager’s name in the contact information section. If not, you can try looking up the company website. The website may have a contact page with the name of the hiring manager listed.

If you still have difficulty finding the hiring manager’s name, you can call the company and ask for the human resources department. They should be able to give you the name of the person in charge of hiring for that position.

See also: How to Write A Stay At Home Mum Cover Letter | Sample Templates

Step-by-step guide on How to Address a Cover Letter

A cover letter is one of the most essential parts of any application process because it shows potential employers what kind of person they would be hiring. Most times, if they don’t like what they see in your writing style or experience level, then there’s no chance they’ll hire you.

Step 1: Find out the name of the hiring manager.

The first step to addressing a cover letter is finding out the name of the hiring manager. Here’s how to do this:

  • Ask your potential employer if they have an HR department and ask them for their contact information. To help you do this, look up their company website or social media accounts (if they have any). You may have to check LinkedIn for any relevant information about your potential manager’s role with the company.

Step 2: Greeting

Now it’s time for your first salutation. An excellent way to do this is by using the hiring manager’s name and title, such as: “Dear Mr. Johnson” or “Hello Ms. Jones.” If you know that the hiring manager has a specific gender (like Mr., Mrs., or Miss), then you can use that too!

Step 3: Introduction

The introduction is a summary of the cover letter and should be written engagingly. Why you’re writing, who you are, and your qualifications should be clear.

Explain if the position requires experience or education not listed on your resume. You may also want to include any specific skills or abilities that can help them meet their needs (if this information isn’t already included in another section).

How best do you address a cover letter that doesn’t have a name?

It’s best to err on the side of caution if you’ve looked everywhere and still can’t locate the recruiting manager’s name or if you’re unsure if it’s the proper name and doesn’t want to take the chance of addressing the wrong person.

So, if the recruiting manager’s name is unknown, don’t be concerned; there are several methods you may explore. The most common method to address a cover letter without a name are as follows:

  • To Whom It May Concern
  • Dear Human Resources Director
  • Dear Hiring Manager
  • Dear Recruitment Manager

Address your cover letter to the department or manager of your potential employer if you wish to add a personal touch. “Dear Customer Service Department,” for instance.

See also: How to Send a Letter Internationally| Simple Step-by-Step Guide

How exactly do you address a cover letter with a known name?

First things first: always start with the correct greeting. Typically, using “Dear” after the hiring manager’s name is ideal since it is formal and conventional.

However, if you’re seeking a job with a laid-back office atmosphere or know the hiring manager personally, “Hello” is also appropriate.

While addressing the recruiting manager, the proper title might not always be evident.

It’s preferable to avoid assuming the recruiting manager’s gender and risk being wrong if their name is gender-neutral. Simply refrain from using gender-specific salutations like “Mr.” and “Ms.” in this case.

To make your cover letter greeting gender-neutral, use one of the following:

Write their entire first and last names (e.g., Jordan Reeves)

If the recruiting manager specifically requests to be addressed this way, use the pronoun “Mx.”

How to Address a Cover Letter- Sample One

Sarah Grail

13 Rogers Avenue

Townville, New Hampshire 03060


September 25th, 2022

Dombo Lois

Cranefurk Industries

68 Main Street.

Townville, New Jersey 03060

Dear Miss Lois:

I was delighted to discover your job posting at your Townville offices for an operations assistant.

In the last seven years, I was the operations associate at XYZ Corp. I processed orders, dealt with client issues, placed supply orders, and wrote reports. In past positions, I’ve worked in sales support, data entry, and bookkeeping. I can do anything your department needs to run smoothly – and most likely, I already have experience doing it.

My other skills include:

  • Strong communication skills, in person, in writing, and on the phone
  • Excellent attention to detail and organization skills
  • Top-notch customer service
  • Experience in the industry and passion for the product
  • Adept at all the usual professional software, including Microsoft Office Suite

I’ve included my resume for your review. I’m always here. You can contact me if you have any questions or would like to schedule an interview. Thank you for your consideration.


Signature (hard copy letter)

Elton Tancredi

How to Address a Cover Letter-PDF Version

You may also want to learn how to Write a Condolence Letter | Easy Step-by-Step Guide.

Frequently Asked Questions

What should be in a cover letter in 2022?

In 2022, your cover letter should be concise, well-written, and tailored to the specific job you’re applying for. It should highlight your skills and qualifications and explain why you’re a good fit for the position. Also, remember that a computer and a human may read your cover letter, so make sure it’s free of typos and grammatical errors.

What are some tips for writing a great cover letter in 2022?

These pointers can help you write a strong cover letter in 2022:
1. Start by introducing yourself and explaining why you’re the perfect candidate for the job.
2. To demonstrate your abilities and experience, use concrete examples.
3. Keep it short and to the point – no more than a few paragraphs.
4. Be sure to proofread your letter before sending it off.
5. Tailor your letter to each job you apply for.

What should be included in a cover letter in 2022?

Your cover letter should still include an introduction, a brief overview of your qualifications, and a closing.

However, it is crucial to focus more on your skills and experience that are relevant to the specific job you’re applying for.

Additionally, it’s essential to keep your cover letter concise and free of any grammar or spelling errors.

How do you address a cover letter in 2022?

The cover letter is becoming less typical as online job applications grow. However, there are a few things to bear in mind if you are applying for a job that demands a cover letter.

To begin with, make sure to address the letter to the specific recipient. If you don’t have a name, you can use “Dear Hiring Manager.


Following these tips on how to address a cover letter will help you make a good first impression with your potential employer. Remember to be polite and respectful, and take the time to double-check your spelling and grammar. With a little effort, you can make sure that your cover letter makes the best possible impression.

Also, remember that it is not an application for the job but rather a way to introduce yourself and your qualifications.



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