How to Write a Follow-up Email for a Job Application

So you’ve successfully finished another phase in your job search: a full day of interviews for your ideal job. You nailed it as far as you’re concerned!

You’re confident that you’re the best fit and that you’ll hear from them soon with an offer. Weeks later, you begin to get the terrible sensation that the job interview wasn’t as easy as you thought.

At this point, you may believe that cutting your losses and moving on is the best option. But don’t do it!

Follow up with the company before you put that job interview in the past. Of course, remain seeking for work until you’ve received—and accepted—a job offer, but there could be a variety of reasons why you haven’t heard from the hiring manager.

There are likely to be a number of other candidates, and the process may take some time to complete. There is a slew of other factors that can cause a delayed response.

Perhaps the person who has to approve your offer letter has been coping with a personal crisis. Or the entire organization was required to work on a critical project.

Perhaps the department head you applied for unexpectedly resigned and the organization has to replace them first.

You have no notion what is going on the other side, for whatever reason. Worrying about it won’t help, but communicating with your contact might.

While you don’t want to come across as obnoxious, you should do everything you can to stay on the employer’s mind.

Here’s how to write a follow-up email after a job application without sounding like a pest.

When You Should Follow Up on a Job Application

It’s normally acceptable to send a follow-up email one to two weeks after you’ve applied unless the job posting specifies a set timeline for the hiring process.

This gives employers enough time to look over your CV, cover letter, and any other documents you’ve sent. If you’re following up after an interview, you should do so as soon as possible—within three to five days.

In general, you should contact the team considering your application one to two weeks after submitting it to give them time to process it. You can, however, follow up sooner if you have a job offer on the table.

In this case, contact the hiring manager and inform them that you’ve received an offer from another organization, but that they are your first option. This has the ability to expedite the interview process and move you forward.

What Do You Say When Following up on a Job Application?

After a job application, you can send an email or a thank you note. This should be done after

How Do You Follow Up on a Job Application?

Double-check and make sure that following up is the proper thing to do before sending an email or making a phone call.

Read the Job Description Again

Before you do anything else, go over the job description again. Toni Frana, a career adviser at FlexJobs, advises, “Pay attention to any deadlines or timetables that may be stated in the advertisement.”

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A corporation may state when the application window closes in the job posting.

You don’t want to follow up before that date if you apply. Instead, take advantage of the opportunity to apply for other jobs!”

Be Respectful

In rare cases, the job description may say that applicants should not phone or email to inquire about their status.

If this is the case, you should respect the wishes of the employer and desist from contacting them. Even if it’s hard to wait, you shouldn’t follow up—no matter how much you want to.

If you ignore the request, the recruiter will assume that you either did not read the job description carefully or that you are not a good follower of instructions.

Despite the fact that employers are employing despite the pandemic, the hiring process has slowed.

As you follow up on your application, keep it in mind. Hiring managers may not have any information to share with you or may discover that they are unable to hire you for the position you applied for.

Remember that everyone is going through a tough time right now, and recruiting supervisors may not have any valuable information for you.

It’s Important to Pick the Right Time       

While you may be tempted to follow up on a job application immediately after submitting it, you should usually wait a few days.

“Wait around a week or two before following up on applications,” Frana advises, “unless the job advertisement expressly says the application closing window, in which case which gives you a target date for follow-up.”

In general, this allows the hiring staff adequate time to analyze the applications that have been submitted.”

Choose the Best Day

Mondays and Fridays are the two days you should avoid following up with someone. Monday is usually a busy transition day as people return to work.

If the recipient doesn’t read your email by Friday, it may be buried beneath a weekend’s worth of emails. Tuesday through Thursday are the best days to follow up on job applications.

Make Use of Your Network

Maybe one of the executives at the new company you wish to work for is acquainted with one of your previous coworkers (or Aunt Marty).

Examine your professional and personal networks to determine whether you know anyone who can help you acquire a job—or bring your CV to the top of the pile.

Explain the position you want and everything that qualifies you for it, including your education, skill set, and work experience. But don’t stop there; make sure to offer the person your aid as well. They could be more willing to assist you if you do it this way.

You can also utilize online networking platforms like LinkedIn to see if anyone in your network knows someone who works for the company you want to work for.

If you do, you can always contact that person to check if they have any inside information on the job. You might be able to ask for a referral or for the person to put in a good word for you depending on your relationship with them.

How to Write a Follow up Email for a Job Application in 2022

Make sure you’re following up on your job application the appropriate way once you’ve demonstrated that you can and should.

Professionalism is Essential

It doesn’t mean you’re best friends just because you submitted an application or chatted with the recruiting manager. It’s a mistake to be overly personal or informal.

Recruiters and hiring managers are pleasant people, and it is their job to speak with a variety of people about a job opening. They don’t have time, on the other hand, to make friends with everyone they interview.

When following up on job applications, remain professional and respect personal limits, even if your original conversation was fantastic.

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Locate the Correct Email Address

When following up on job applications via email, if at all possible, send your email directly to the hiring manager, rather than to a broad “jobs@xyz.com” email address.

If you’re lucky, the email address will be listed on the initial job posting, but if it isn’t, you’ll have to do a little more detective work to uncover it. Try going to the company’s LinkedIn page and selecting “People.”

You can then look for the hiring manager (or someone with a similar title if you don’t know their name) and see if they have an email address listed on their profile.

Be Succinct

Before following up on a job application, it’s a good idea to think about what you’re going to say. So, whether you call the hiring manager, send an email, or send a LinkedIn message, try to keep your communication brief.

“It’s critical to keep your correspondence brief because hiring managers and recruiters are likely to be inundated with emails and notes from dozens of other candidates, so succinctness is essential.”

“You should communicate two things in your email or note: your continuous interest in the job and a question about when prospects may expect to hear about the next stages,” Frana suggests.

Subsequently, ask a Follow-up Question

Sure, all you want to know is whether or not you got the job. However, you could wish to ask the employer a question to justify your follow-up.

If they’re still taking applications, you can inquire as to when they plan to begin narrowing down their choices and conducting interviews.

This can give you an idea of when you should expect a response.

Participate in Social Media

Join the social media bandwagon by “liking” and following the company’s Facebook page and Twitter feed.

“In today’s job market, employers are looking for employees who have the proper professional qualifications and who fit into the company culture.

Engaging with the brand on social media is a great way to show and demonstrate an interest in it. Follow the company’s LinkedIn and other social media pages.

“Like and comment on their postings to demonstrate to the team you’re interested in what they’re doing,” Frana advises.

Make It Clear That You’re in High Demand

If the company indicates an interest in you as a candidate for the job but you haven’t heard anything since that initial contact, you might try to speed up the process by informing them that you are being considered by other companies—if and only if that is true.

“If you have other organizations interested in you, but you’re looking for a specific position, you should let them know you’re in demand.”

“Simply noting in your follow-up email that you are still very interested in the role but are also researching other options” might be a gentle approach to prod a company along, according to Frana.

Don’t use any threatening language, and avoid coming out as pompous. Subtly letting them know you’re in demand, on the other hand, can be a wise strategy, as it may encourage them to take you more seriously and hasten the process forward.

Follow up Email for a Job Application Samples

It’s fine to send a professional email inquiring on the status of your application if you’ve applied for a job and haven’t heard back after two weeks.

Make a good follow-up email with the help of these email examples.

Sample 1: Email for Following Up on a Job Application

Subject: Following Up on Marketing Coordinator Application

Hello/Dear/Good Morning/Afternoon Ms. Harper,

I’m writing to follow up on the application I submitted May 7th for the Marketing Coordinator position with Your Company, and to reiterate how interested I am in talking to the hiring team about this particular position.

As was mentioned in the job description, you’re in need of a proactive self-starter with great communication skills, and I hope this follow-up serves as evidence of both. I also bring three years of related experience in marketing, and I’m truly excited about the work being done at Your Company. It would be my pleasure to assist the marketing team in their efforts.

Thank you for taking the time to review my application. I know the time and effort that takes. I look forward to hearing from you!

Best wishes,

Your Name

Sample 2: Email for Following Up on a Job Application

Subject Line: Regarding the Senior Web Developer Position

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Dear ……..,

Two weeks ago I applied for the position of senior web developer at Hays Corporation. I would like to kindly ask if you could share with me your decision timeline.

I am extremely excited about the opportunity to join the team at Hays Corp, leveraging my 10 years of web development and UX design to help you grow the company.

I’ve attached my application materials for your convenience. Please let me know if there is any other information I can provide. I look forward to speaking with you.

Best regards,

Raymond Jones

Sample 3 Email for Following Up on a Job Application

Subject Line: Technical Writer Opportunity

Dear Hiring Manager,

I recently applied for the technical writer position at Stone Mountain Technology and am following up to check in on your decision timeline. I’m excited for the opportunity to join your team and I bring with me over 15 years of experience as a technical writer and copywriter.

I’ve attached my application materials for your convenience. Please let me know if there is any additional information you need as you move to the next stage of the hiring process.

Best,

Adam Smith

Tips for Following Up on a Job Application

These templates can help you start writing a follow-up email that is appropriate for your scenario. Here are a few more things to think about:

Adapt your writing style to the needs of the workplace

If you’re applying to a corporate position, your writing should be more formal. It’s fine to make things shorter and more conversational if you operate in a casual environment.

This can assist you to demonstrate that you are familiar with the workplace.

Repeated follow-ups should be avoided

If you haven’t heard back after a few days, double-check your information, call the employer, or look for other options.

Always remember to remain patient

Employers sometimes take a long time to complete the hiring process, especially during busy periods. You can follow up on your application, but don’t bother them.

It’s nerve-wracking to follow up, but it’s much more nerve-wracking to wait. It’s worth giving it your all if you’re pursuing a profession you’re passionate about.

If you follow up in a pleasant and professional manner, you will be able to reinforce a positive impression and learn what measures to do next.

Conclusion

While it may seem inconvenient, knowing how to follow up on a job application might mean the difference between receiving interviews and not moving further at all.

Following up is an expected part of the application process, so take charge of your job search! Know where to look based on your preferences and requirements.

If you seek work flexibility, for example, there are many work-from-home and part-time remote jobs that are looking for people like you.

References

  • indeed.com – How to Follow Up on a Job Application (Phone and Email Samples)
  • flexjobs.com – How To Write a Follow-Up Email After Submitting Your Application

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