How to Write a Retirement Resignation Letter | 2023 Full Guide

You’ve put in your very best in your career for so many years, and now it’s about time you hang up your boots and make your golden years even more golden by completing your profession and dedicating more time to your family and interests.

You’ve accumulated your money, and now it’s time to put them to good use by traveling, relaxing, or simply seeing more of your loved ones.

Of course, you want to begin your retirement on a positive note. To do so, you’ll need to inform your employer of your retirement intentions politely. This entails submitting a formal resignation letter to your employer stating your intention to retire.

In this article, we will be showing you how to write a retirement resignation letter as well as steps for resigning due to retirement and other dos and don’ts as it relates to your retirement resignation letter.

Steps for Resigning Due to Retirement

1. Look into the Policies of Your Organization:

It’s a good idea to learn about your company’s retirement policies. Contact HR, go through any corporate records describing this information, or speak with co-workers familiar with the situation. The more you understand how this process works, the less difficult it will be.

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2. Give Advance Notification:

While two weeks’ notice is typical for a routine resignation, depending on how long you’ve been at the firm and your connection with your boss, you could consider providing additional notice in the event of retirement.

Before you submit your formal retirement letter, it’s a good idea to have a face-to-face conversation with your employer to figure out a last date that works for both of you.

3. Make an effort to Assist.

When you leave, you’ll most likely leave a significant hole in your firm, therefore, it’s thoughtful of you to offer to assist your replacement in getting back on track.

If you’re open to it, you could even inform your boss that you’re available for limited consulting work, given that you’re an expert on the company’s ins and outs.

4. Write your Letter of Resignation.

The final step acts as your formal resignation notice, which will be kept in your employee file.

5. A copy should be sent to human resources.

Because HR will need to handle your benefits, this is especially necessary for a retirement resignation letter.

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What to Include in Your Retirement Letter?

Your intention to retire, as well as a specific date:

Your first sentence should indicate unequivocally that you’re retiring and that your final work day will be X date.

You should have a discussion ahead of time to ensure that this date is suitable for both you and the organization.

Having a specific date in mind is also beneficial so you don’t delay your retirement for longer than you intended.

Positive aspects about yourself:

You’ve probably done great things for your firm throughout your time there.

Give a brief overview of your experience at the firm, including the years you spent there and the significant contributions you made during that period.

Gratitude:

Thank your employer for allowing you to work in such a wonderful setting for so many years.

Mention any great experiences you’ve had at the organization and any personal or professional progress you’ve had.

Assistance in the transition:

Offer to assist with the transition in any way you see fit. If you’ve already devised a transition strategy before writing the letter, summarize what you’ve decided.

This might include a few training days to limited consulting in the months/years ahead.

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Contact Information:

Ensure that your previous employer can readily contact you. If you’re moving as part of your retirement plan, provide your new address.

What Not to Include in Your Retirement Letter

Fluff:

It’s OK to offer a quick overview of everything mentioned above, but don’t go overboard in any part. This isn’t a place to write a memoir.

Your company does not require a copy of your Mediterranean cruise itinerary. You also don’t have to discuss every project you’re working on.

This should be saved for casual discussions and emails to the appropriate people.

Negativity:

It’s possible that strained relationships with your employer or coworkers influenced your choice to retire, but don’t bring it up here.

You’re about to walk out the door; go gracefully and create a positive final impression. Avoid burning ties just because you’re quitting the workforce permanently.

Questions Concerning Retirement Packages:

Before submitting your resignation letter, you should thoroughly investigate this material.

If there are any areas about which you are unsure, speak with HR or the relevant department. These inquiries should not be made in a formal resignation letter.

Unrealistic promises:

You can and should offer to assist in making the transfer as seamless as possible. But don’t declare you’ll be accessible as a consultant at all times if you don’t intend to follow through.

Errors:

You want to make a good first impression, so check your letter thoroughly to ensure there are no typos or grammatical errors.

How to Deliver Your Retirement Letter

It’s ideal to hand in your resignation letter in person if you had a nice manager and a pleasant time working at this organization. However, you should first discuss your plans with your manager so your retirement does not surprise you.

It’s nice to hand in a physical copy of your retirement resignation letter, but you should also email copies to everyone who needs to know. That means you should also send a copy to HR, so they can file it in your official employee file.

As previously said, two weeks’ notice is the very least, but if you’ve worked for the firm for a long time, consider turning in your retirement letter up to a month before you want to depart.

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How to Write Your Retirement Letter

1. Letterhead with a formal appearance:

Here, stick to the official business letter structure, which includes starting with a professional letterhead. Your name, job, contact information, and date should all be included. Put these items at the top of a physical letter. You can include this information at the bottom of an email after you sign off.

2. Respectfully, and to resign:

There’s no need to be creative here; just say “Dear [supervisor/name].” manager’s. After that, indicate that you are quitting from X position and provide the date of your final day of employment.

3. The body:

Explain that you’re retiring and perhaps provide some information on your retirement goals (for example, “more time with my family…”).

You could also mention how glad you were for the opportunity to work for the organization and how that experience has helped you grow personally and professionally. If this is the case, you should also inform your employer that you are willing to assist with the changeover.

4. Sign-off in a formal manner:

End your letter with a professional sign-off (e.g., “Sincerely”), your signature, and your printed name (don’t worry about the signature if it’s an email). You can add a little more thankfulness (“Thank you for the chance…”), but consider how much gratitude you’ve already shown in the body paragraph (s).

Also, provide your contact information, including a new address if you’re relocating, so that your previous employer may reach you if necessary.

Retirement Resignation Letter Example

Here’s an example of a retirement resignation letter you may use as a model for your own:

February 17, 2023
Ang Nguyen
FreeFlow Asset Management
2244 Courtyard St.
Albany, NY 12084

Dear Mr. Nguyen,

I’m writing to inform you that as of April 1, 2023, I’ll be leaving FreeFlow Asset Management. This was a tough decision for me to make, and I am grateful for the time I’ve spent here. Your advice has aided me in becoming a knowledgeable financial advisor and a more seasoned member of this business.

I’ve worked for FreeFlow for 25 years, first as a mailroom clerk and now as the northwestern regional director, and I’ve always been proud of the company’s honesty and success. My colleagues have always treated our clients’ portfolios with the utmost care. FreeFlow’s success may be attributed to the high quality of our employees and services. Since taking over my division, I have increased our overall investment capital by 435 percent, and I expect this rising tendency to continue once I depart.

I appreciate that finding a successor for me may take some time, therefore I’d want to offer my assistance with anything you might require. My current assistant is Kendrick Washington, and I feel he is the greatest contender for the job. Furthermore, as you are aware, I built my own database to track and manage customers’ portfolios, and I would be pleased to educate any of the partners on how to use it before I depart.

Many exciting activities are in the works for me in the near future, including trips with my wife and the transition of my granddaughter to college. Although I will miss the FreeFlow team, I am looking forward to spending more time with my family.

Please let me know if there are any prospects for me to work as a consultant for FreeFlow. Again, thank you for your concern and attention over the last 25 years.

Sincerely,

Gustavo Lopez

Retirement Resignation Email Example

You don’t need to add a header if you’re emailing your resignation, but the subject line should identify the message’s substance. An example of a casual retirement resignation email is as follows:

Beth Andrade—Retirement resignation December 12

Dear Muhammad,

Despite my sadness, I will be leaving Lancette on December 12 after 30 years with the company. I’m excited to go on this trip with my husband and our two dogs, Benny and Maggie. We’ve already bought an RV and are planning a trip to Florida after the holidays.

I was ecstatic to see Lancette expand into new markets when it launched new locations in Cleveland and Pittsburgh. Thank you very much for allowing me to supervise the development of those new facilities. I’m confident your new businesses in Chicago and Milwaukee will be as successful.

As we prepare for my leave, I want you to know that I will do everything I can to make the transition as smooth as possible. I’ve been on the hiring committee for a handful of my department’s recent applicants, so I could assist you in conducting interviews.

I would be pleased to present my successor to our suppliers around the country since I have strong working ties with them. I’m certain that anyone you choose to take my position will do an outstanding job of sustaining the relationships I’ve built over the years.

In addition to extending my best wishes, I’d like to urge that my 401(k) and pension be processed as soon as possible. The money will come in handy when Dale and I start our journey. We’ll send postcards, of course!

With gratitude,

Beth Andrade

Downloadable Sample

Frequently Asked Question

Conclusion

The above tips will help you write the perfect retirement resignation letter, and you can be on your way to enjoying your retirement years.

References

• indeed.com – How To Write a Resignation Letter Due To Retirement
• thebalancecareers.com – Retirement Letter Template, Examples, and Writing Tips
• covenantwealthadvisors.com – How To Write a Retirement Letter of Resignation

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