A retirement resignation letter is an official letter informing an individual of their intention to resign from their position and requesting any retirement benefits.
Due to the fact that retirement is frequently a well-thought-out process, it is preferable to provide six (6) to twelve (12) months’ notice to the employer.
A retiree is most likely a highly skilled employee within the firm. As a result, it is important to give the employer adequate time to prepare for the employee’s departure.
Are you prepared to inform your employer of your impending retirement? If this is the case, it’s a good idea to document your leaving by sending a retirement resignation letter to your workplace.
Not only is this considered proper etiquette, but it also serves as formal documentation for the human resources department files at your organization.
The letter can be presented to your employer when you inform them personally of your intention to leave, or it can be submitted as a follow-up to the conversation.
It is very likely that you will want to extend your notice beyond the statutory two weeks. This is especially true if you have been with the company for a long time.
Understand the retirement process and the impact of retiree benefits, pensions, retirement funds, unused leave, and other factors on your retirement employment. Retirement dates are usually dictated by pension eligibility.
In this article, you will understand how to write retirement resignation letters.
How to Write a Resignation Letter for retirement?
Retirement is a stage of a professional’s career that many individuals strive to achieve.
An important step toward retiring successfully is announcing your retirement to your company, which can help maintain professional relationships and ensure a positive work environment before you leave your company.
If you plan on retiring soon, it may be beneficial to learn how to prepare a retirement announcement.
Using the right methods to announce your retirement helps both you and your company properly handle this important transition. Here are some steps you can follow to effectively announce your retirement:
Looking for a great place to head to for retirement? Try Pennsylvania, Check out the 10 Best Places to Retire in Pennsylvania
1. Research Your Company’s Retirement Policies
The first step in an effective retirement process is researching your company’s retirement policies to determine whether you qualify for retirement benefits and to ensure that you give your company proper notice.
Consider meeting with your HR department to discuss your retirement plan and the company’s policies. You may be eligible to retire sooner than you thought or entitled to extra benefits based on your tenure with your company.
2. Speak With Supervisors About Options
Once you understand your company’s retirement policy, consider talking with your supervisor about your options.
Your employer may offer you a chance to serve as a company consultant or even a part-time adviser during your retirement.
You can always decline any extra work, but it may be helpful to consider all of your options when determining your plans for retirement.
Having an experienced member of a company still working in some capacity on a team can help a business grow and maintain its company values.
3. Write An Announcement Letter Or Email
The next step in the process is to write your official retirement announcement letter. It’s optimal to write your announcement so you and your company each have a hard copy of your intentions to avoid miscommunication.
Consider using an online template to draft a brief professional letter detailing your position at the company, what you enjoyed about your work, and your intent to retire.
Another important piece of information to include in an announcement is the anticipated date of your retirement.
4. Give At Least Six Months’ Notice
Some employers require as little as 30 days’ notice of intent to retire, but it’s often a professional courtesy to announce your retirement as soon as you can.
This helps ensure that your company can fill your vacant position with a qualified candidate who can positively contribute to your organization. If you can, announce your retirement at least six months in advance.
5. Offer To Help During The Transition
Offering to help your employer during your transition is a professional courtesy and helps ensure that your company is well-equipped for the adjustment period after your retirement.
Some ways to assist your company include helping find and train a replacement or eliminating your position entirely. This is also a great way to maintain professional relationships.
Thinking of the right place to retire to? Try California. Explore the 15 Best Places to Retire in California
How to Write a Retirement Resignation Letter?
Your retirement letter of resignation should begin with a header that includes the sender’s and addressee’s contact information, as well as the date.
Following that, the letter’s body will contain information about your retirement plans and the date you intend to retire.
You can also express gratitude for the job chance inside the body of the letter, presuming your work experience was positive. Finally, you’ll want to provide a concise conclusion that summarizes your points.
Header
This letter’s heading should be simple; it should provide your contact information, the date, and the contact information for your supervisor (or whoever the letter is addressed to).
For a more detailed look at how the header should be formatted, see the samples below.
Body
When you examine our example below, you’ll see that the first paragraph in the body immediately states the letter’s purpose.
It details the individual’s retirement and includes their last day of employment. Following that, the remainder of the body can be tailored to your specific needs.
If you’ve had a positive employment experience, feel free to express your gratitude or share some personal anecdotes that demonstrate your appreciation for the time you spent at your job.
Conclusion
The conclusion is the final section of the retirement resignation letter. Nothing in this section requires excessive exaggeration.
The Letter’s Handling
When handing your retirement resignation letter to your employer, you may find it preferable to hand it to them personally rather than by email or mail.
A hand-delivered retirement letter has a greater impact on the individual, and it is unquestionably the most professional method of resigning.
Additionally, you should send a copy of the letter to Human Resources to initiate the process of applying for your benefits (if applicable).
15 Best Retirement Resignation Letters
Below are the 15 Best retirement resignation letters;
Sample 1
Stan Lee Stan Lee
123 False Address
Fake City, New York, NY 10001
555-1234 (555) 555-1234
1 June 2017
Michael Landon
President
Manufacturing of Stainless Steel
321 False Address
False City, New York 10001
Respected Mr. Michaels,
This letter serves as formal notification of my retirement from Stainless Steel Manufacturing, beginning August 1, 2017.
My time with the company has provided me with a sense of purpose and belonging that no other organization has been able to provide.
I’ve commanded the Manufacturing Division for fifteen years, and it’s given my life a strong sense of purpose. I’ve been fortunate to have your support, and I’ll be always grateful for the opportunity you offered me.
This was not an easy choice. My wife and I have decided to retire formally since we have located a small property in Florida where we will be able to spend the remainder of our days together.
While it kills me to think that I will be unable to contribute to the firm we’ve developed, I believe that moving on is the wisest course of action.
Manufacturing Stainless Steel will always hold a special place in my heart. We appreciate the opportunity and wish you the best of luck in the years ahead.
Sincerely,
Stan Lee Stan Lee
Sample 2
Hollister, Rachel
New Street, 5432
New York City, NY 10001
(1234) (555) 123-1234
1 October 2017
Brown, Larry
Owner
Automobiles Brown
99 New St.
New York City, NY 10001
Mr. Brown,
Finally, the day has here. I never imagined it would happen this quickly, but on November 1st, 2017, I will formally retire from Brown Automotive.
This may come as a surprise to you, given how satisfied I have been with my current employment situation. However, my health has deteriorated, and I believe it would be best if I seized this opportunity to retire.
Indeed, the last two decades have been wonderful. I’ve witnessed the transformation of a little muffler business into one of the city’s largest automobile chains.
I’m sure that leaving this firm will leave me wondering how much more success we could have achieved, however, I’m confident that you and the rest of our team will take Brown Automotive to new and exciting places.
I’m appreciative of the chance you’ve provided me, and I’ll be eternally grateful for what you’ve done for my family. You are always welcome to stay at my home.
Sincerely Yours
Hollister, Rachel
Sample 3
Greetings, Donna
I am announcing my retirement from Consolidated Industries, effective March 15, 2017.
I’ve spent most of my career here and have been lucky to work alongside so many talented and great colleagues.
In 1980, when I began working as a customer service representative, we were a small organization located in a remote office park.
To think we’ve grown to occupy an entire floor of the Main Street office building with over 150 workers continues to astound me.
Though I will be sad to go, I am looking forward to spending more time with family and traveling.
Kindly notify me if there are any extra steps I can take to ease this transfer.
Sincerely,
Johnson, Reginald
Sample 4
Dolan, Marjorie
134 Amherst Blvd. 134 Amherst Blvd.
34134 Coronado, Colorado
555-121-1234
[email protected]
18 October 2021
James Madison, PhD
Chair of the Department
Department of History
Coronado Community College
Broadway 143
34134 Coronado, Colorado
Dr. Madison,
I am writing to advise you that I am officially resigning from my position as a faculty member at Coronado College, effective December 1, 2021. Working here has been an incredible experience, and I will cherish the memories for the rest of my life.
Because life is so brief, I’ve decided to retire and leave the workforce in order to spend more time with my grandchildren.
I’ve spent the last two decades at Coronado College, and while those were some of the best years of my life, I’m looking forward to the next chapter.
I’d want to express my personal gratitude for the numerous possibilities you’ve provided me over the years. I’ve developed personally and professionally, and I’m extremely proud of the work I’ve accomplished, the students I’ve had the opportunity of working with, and the departmental and institutional reforms I’ve assisted in enacting. I’ve had a great time working with my teammates and supervisors, and I hope we’ll all stay in touch.
Kindly notify me if I can be of assistance at this time of transition. I want to express my gratitude for your understanding and wish you the best.
Sincerely,
Signed (hard copy letter)
Dolan, Marjorie
Sample 5
Jones, Frank
Anytown, California 12345 1
555-555-5555
[email protected]
15 October 2021
Lee April
Manager
Corporation Acme
123 Commercial Rd.
54321 Business City, New York
Respected Ms. Lee,
I am writing to advise you that I will retire on November 1, 2021.
I’ve had a great deal of fun working for Acme Corporation, and I’m quite appreciative of the assistance I’ve had throughout the course of my ten years with the company.
The stimulation provided by our excellent corporate culture and the prospects for promotion and professional progress provided to me made each day a pleasure to wake up and come to work.
While I’m looking forward to retiring, I’ll miss being a part of our team and organization. I’m confident that the friendships I’ve made here will last a long time.
Kindly notify me if I can be of assistance prior to or following my departure. I’d be delighted to assist in any way I can to ensure a smooth transfer to my successor.
Sincerely,
Signed (hard copy letter)
Jones, Frank
Sample 6
17 November 2019
Nguyen Ang
Asset Management by FreeFlow
2244 Courtyard St. 2244 Courtyard St.
12084 Albany, New York
Respected Mr. Nguyen,
I am writing to notify you that starting April 1, 2020, I will be resigning from FreeFlow Asset Management. This was a difficult decision to make, and I am extremely grateful for the time I’ve spent here.
Your coaching has aided me in developing into a knowledgeable investment advisor and a more seasoned member of our organization.
Throughout my 25 years at FreeFlow, from my first position as a mailroom clerk to my current position as northwest regional director, I have been proud of the company’s ethics and success.
My colleagues have always treated our client’s portfolios with the utmost care. I attribute FreeFlow’s rise to the quality of our employees and services.
Since taking over as head of my division, I’ve increased our overall investment capital by 435 percent, and I anticipate that trend will continue once I retire.
As I am aware that the process of recruiting a replacement for me may take some time, I would want to offer my assistance with anything you may require.
My current assistant is Kendrick Washington, and I believe he is the greatest contender for this position.
Additionally, as you are aware, I developed my own database to track and manage client portfolios, and I would be willing to teach this system to any of the partners prior to my departure.
Numerous exciting things await me in the near future, including vacations with my wife and the relocation of my granddaughter to college.
Although I will miss the FreeFlow team, I am looking forward to spending quality time with my family.
Kindly notify me if there are any prospects for me to work as a consultant for FreeFlow. Once again, I appreciate your concern and care over the last 25 years.
Sincerely,
Lopez, Gustavo
Sample 7
Beth Andrade—Resignation from retirement on December 12
Respected Muhammad,
Though I’m sad to go, I’m retiring from Lancette on December 12 after 30 years. I’m excited to travel with my husband, Benny, and our dogs, Maggie and Benny.
We have already purchased an RV and intend to travel to Florida immediately following Christmas.
I was overjoyed to see Lancette expand into new markets when it opened branches in Cleveland and Pittsburgh.
I would want to express my heartfelt appreciation for the opportunity to oversee the development of those new facilities. I’m confident that your new projects in Chicago and Milwaukee will be just as prosperous.
As we prepare for my impending leave, I want you to know that I am prepared to do everything it takes to make the transition as smooth as possible.
As a member of the hiring committee for the previous few applicants in my department, I may assist you in conducting interviews with prospective workers.
I would be pleased to present my replacement to our suppliers throughout the country, as I have strong working relationships with them.
I’m confident that anyone you choose to take my position will do an outstanding job of sustaining the relationships I’ve built over the years.
Along with extending my best wishes, I’d want to request that you process my 401(k) and pension as soon as possible. The monies will be really beneficial as Dale and I embark on our adventures. We will certainly send postcards!
With appreciation,
Andrade, Beth
Sample 8
Williams, Carl
394 James Street
23221 Richmond, Virginia
804-555-4927
[email protected]
16 February 2020
Cho, Ericka
Manager of Marketing
Richmond Printing Company
4938 Elm St. 4938 Elm St.
23221 Richmond, Virginia
To Ms. Cho:
This letter serves as formal notification of my impending retirement. April 13 will be my last day at Richmond Printing.
I’m quite appreciative of the opportunity I’ve had over the last decade as a marketing associate. It’s been fascinating to watch the company evolve over the last decade as the face of printing has shifted.
During my time working with this dynamic marketing team, I learned a great deal about customer behavior and marketing methods.
Working together with several of our long-standing clients, such as the Richmond School System and Carter General Hospital, was a special pleasure.
Kindly notify me if there is any way I may assist you with the transition following my retirement. I would gladly assist in recruiting and training my replacement.
I will also be available on a part-time basis to consult as I devote more time to my family.
I intend to receive my pension in a lump sum and cash out on the eight unused vacation days I accrued over my career.
We’d want to express our gratitude for the opportunity to work with Richmond Printing. I wish you the best of luck in the years ahead!
Sincerely,
Williams, Carl
Sample 9
Respected [Manager],
Accept this letter as my notice of intent to retire on March 15, 2020, which will be my last day.
I’ve enjoyed my time at ABC Company and am appreciative of the professional opportunities and support that have been provided to me. While I will miss my colleagues and coworkers, I am extremely excited about the next stage of my life.
I’m delighted to assist with the transition and will do everything possible to make it as seamless as possible. Kindly notify me if I may be of assistance.
Sincerely,
[Your Given Name]
Sample 10
Greetings, [manager’s name],
Please accept this letter as notification of my retirement from the [job title] position at [company name].
My contract specifies a notice period of [x weeks/months], which means that my last day of work will be [date].
While I’m looking forward to retirement, I’ve thoroughly liked working here and being a part of the team. I sincerely hope we can maintain contact.
Kindly notify me if there is anything I can do to facilitate the move.
Sincerely yours
[Your given name]
Sample 11
Mr. Ellis,
I am writing to inform you that I will be resigning from my position as Director of Marketing Communications. August 1, 2013, is my last day with the company. I have decided to retire after much deliberation and consideration.
My work in the industry spans 40 years, and while I’ve thoroughly loved it, I believe the time has come to begin crossing items off my own bucket list.
Leaving the organization was not an easy decision. My tenure at ABB Services has been gratifying on both a professional and personal level. I recall my first day on the job as a college intern.
As you are aware, I had no intention of remaining with such a young, developing company at the time. You, on the other hand, inspired me to consider the big picture.
And here we are, 40 years later, a national and worldwide power in the marketplace. I’d like to believe that my innovative marketing, combined with your guidance and our company’s bold and visionary leadership, contributed to our business’s growth.
I am aware that I am leaving my position at a particularly busy time for the organization. Regrettably, I am unable to postpone my departure due to personal obligations.
However, I believe you have an internal candidate for my position. John Wilson, a marketing manager in my division, possesses the necessary qualifications. I’d be delighted to discuss this possibility with you.
I will assist in any way that I am able during the transition. Kindly contact me at (555)-555-5555. My email address is [email protected].
I will work with my team over the next two weeks to guarantee that every work meets ABB Services’ high standards. Again, I’ve enjoyed collaborating with you for your benefit. My best wishes for continuing success for you and your excellent organization.
Sincerely,
Andersen
ANDERSON, SHAVOONDA
Marketing/Communications
ABB Incorporated
Sample 12
[Name of Manager]
Please accept this letter as notice of my retirement from [job title].
Due to the fact that my notice period is [x weeks/months], my last day of employment will be [date].
Regardless of my desire to retire, I’ve enjoyed working here and contributing to the team tremendously. I’m hoping to stay in touch.
Kindly notify me if I can assist you in any way.
Sincerely
[Name]
Sample 13
Donna,
My employment with Consolidated Industries will end on March 15, 2017.
I’ve spent most of my career here and have been fortunate to work alongside numerous talented and wonderful colleagues.
In 1980, we were a small business located in a remote office park. It still astounds me that the Main Street office building has a floor and over 150 employees.
Though I’m sad to go, I’m looking forward to spending more time with family and traveling.
Kindly tell me of any other steps I may take to ease this transition.
Sincerely,
Johnson, Reggie
Sample 14
Respected sir,
I’m writing to express my desire to resign from my position as Marketing Communications Director. August 1, 2013, is my last day.
After much deliberation, I’ve decided to retire. After 40 years in the field, I believe the time has come to begin checking items off my personal bucket list.
Choosing to leave the company was not an easy decision. At ABB Services, both work and life have been rewarding. My first day as a college intern is still fresh in my mind.
As you are aware, I had no intention of remaining with such a new and rapidly growing company. However, you assisted me in seeing the big picture. And 40 years later, we have developed into a national and international force.
This, combined with your guidance and the bold and visionary leadership of our company, aided in the growth of our business.
I am aware that I am leaving the company during a particularly hectic period. I am unable to postpone my exit due to personal duties.
Your internal solution for my position appears to be a nice fit. John Wilson, the marketing manager for my section, is qualified. I’d welcome the opportunity to discuss this with you.
I’ll assist you in any way I can during the changeover. Contact us at (555)555-5555. [protected email] My team is accountable for ensuring that all work satisfies ABB Services’ stringent requirements. It’s been a pleasure dealing with you. Your magnificent enterprise continues to thrive.
Sincerely,
Andersen SHAVOONDA, MISS
Marketing/Communications
ABB
Sample 15
Donna,
March 15, 2017, is my last day at Consolidated Industries.
I’ve spent most of my career here and have worked alongside numerous talented and kind colleagues. In 1980, we began as a tiny office park. The Main Street office building consists of one story and employs more than 150 people.
Though I will miss my friends and family, I am thrilled to have the opportunity to travel more.
Kindly notify me if there is anything further I can do to assist with this move.
Sincerely,
Johnson, R.
Conclusion
If you are retiring earlier than anticipated due to health issues, check with HR as to whether you should state that reason in your notice of retirement.
And make sure HR has your updated personal contact information, especially if you intend to relocate after your retirement.
Enjoy your retirement.
References
- https://www.thebalancecareers.com/retirement-resignation-letter-example
- https://eforms.com/resignation-letter/retirement/#how-to-write
- https://www.indeed.com/career-advice/career-development/announcing-retirement
- https://www.inhersight.com/blog/how-to/retirement-letter
- https://www.totaljobs.com/advice/retirement-letter-template
- https://www.greatsampleresume.com/letters/business-letters/retirement-letter-to-employer
Editor’s Recommendations
