How to Sign Business Letter with Title in 2023 | Full Guide

You might believe that you are done writing a formal letter once you reach the last paragraph and can begin proofreading. As there are ways for addressing a business letter or job application letter, there are also guidelines for how to sign it.

There are many ways to sign a business letter with a title, and knowing what to do and how to do it can help keep the tone consistent.

This article provided a complete guide on how to sign a business letter with a title. Carefully read through!

Let’s start with how to format the end of a letter.

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How to Format the End of a Letter

The steps to follow when signing your letter are as follows:

• Choose the correct spacing.
• Use a professional font.
• Use the proper components
• Read over before sending

Choose the correct spacing.

When formatting your business letter, your conclusion must have the same margins and spacing as the document’s body. 

Formal or official correspondence should have single spacing and one-inch margins.

Use a professional font.

Aside from using correct spacing, your closing text should be in a polished, readable font. 

Pick a font like Times New Roman, Arial, or Helvetica. Make sure it is easy to read by using font sizes between 10 and 12 points.

Use the proper components.

In your conclusion, use components like an expression of gratitude, Signature, name, and contact information. 

Read over before sending.

To leave a good impression, proofread your letter for any spelling or grammar mistakes. Make sure the first letter of each line at the end of your letter is capitalized, even though your email address and websites don’t need to be.

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How to Write a Closing and add Signature

Remember to add a comma after the close, as shown in the examples below. Your typed name will follow the complimentary close.

Your typed name should be separated from the closing by four lines. Doing this will leave plenty of room to sign your name in blue or black ink after your complimentary close on the printed version of the letter.

Below your name, you can include your title, phone number, and email address. You can have a section with your contact details in emails as your email signature.

What should be in a Conclusion

What you should say in your conclusion is as follows:

Thank you note: 

After your letter, express appreciation to the reader for their time. If you anticipate hearing from them, such as follow-up after a job interview, you can also say “thank you” in advance. 

For instance, “I appreciate your time.

Closure:

There are a variety of formal closing phrases you can use in a letter, including “Respectfully,” “Sincerely,” and “Regards.” 

Even though you can use most closings interchangeably, pick the one you think matches the letter’s tone the best.

Name and Signature: 

Leave a space between your closing and printed name when typing your letter so you can sign it by hand. 

A handwritten signature gives your letter a more personal touch and shows your attention to detail. You can include an electronic signature in an email to achieve the same result. Add your name in regular print after your Signature. 

Contact details: 

Include your contact information, such as your phone number, email address, professional networking profile link, or portfolio link, depending on the letter you’re sending. 

You should include your phone number and email address for sales inquiries. 

These components will be present in most business-related letters. Sometimes, you can omit the closing and include just your printed name when sending an email. 

Most email platforms allow you to add an automated conclusion to every email you send. By automatically closing emails, you can ensure your correspondence always contains the correct details.

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Examples of Letter Closings

Here are a few letters closing examples based on various business scenarios:

Cover letter

When closing a cover letter for an internship or any purpose, include a phrase indicating that you would like a response after thanking the reader.

If you have a website for your portfolio and a professional networking platform, now would be a great time to link to them in this letter. For instance:

I appreciate your time and hope to hear from you shortly.

Regards,

Tom Brane

240-545-7483

[email protected]

tombrane.com

Thank you note following an interview

For thank you letters, include your contact information so that hiring managers can quickly get in touch with you. To allow employers to review your work once more, you can also include any links to it. For instance:

Accepting a Job Letter

When writing acceptance letter, include your contact details so hiring managers can contact you for the following steps. Since you got the job, you don’t necessarily need to add any more links to your work. For instance:

A Letter Rejecting a Job Offer

If you decide you want to work there again in the future, keeping the lines of communication open by wishing the company luck at the end of a rejection letter can help. 

Include pertinent contact information, such as your phone number and email address, so that they can contact you. 

For instance:

Meeting with a Sales Letter

When writing this letter, include your business’s website address so customers can review your offerings.

For instance:

I’m expecting to hear from you soon.  

Regards,

Eltherbert Dike

984-468-2463

[email protected]

Agreement letter

When writing the agreement letter, you will send, include your contact information. Your contact will be a preface to a contract if the client has questions and needs to contact you. For instance:

I appreciate your business, and please get in touch with me if you have questions.

Sincerely,

Gillian Nguyen

353-875-3522

[email protected]

Request for a raise or promotion letter

Including any contact information may not be necessary when asking for a raise or promotion. Still, it can be helpful to have your phone number and extension if required. For instance:

I appreciate your time and thought.

Tommy Fredo

464-4646-6742 ext. 76

[email protected]

Acceptance letter

Since you’ve probably already spoken with your manager in person, resignation letter closings can be short and to the point.

You can include your cell phone number or email address to stay in touch with your boss and coworkers. For instance:

I’m grateful for the past two decades.

best wishes

Aleksandra Kucherov

Letter Closings To Avoid

When writing a business letter or email, especially with a title, avoid using specific closings. Simply put, most of these are too informal. So, when writing professional correspondence, avoid using a casual tone like:

• Always,
• Cheers,
• Hugs,
• Later,
• Love,
• Peace,
• Rgds,
• See you,
• Talk soon,
• Take care,
• Thx,
• TTYL,
• XOXO,

Sample for Signatures

Before you go, check this out: How to Send a Letter Internationally| Simple Step-by-Step Guide

How to Sign a Personal Letter

Just like a formal letter, it’s also essential you close and sign any personal letter you are writing correctly. After the final line of the letter, make one more return, and then flush right and insert the letter’s closing. 

Then, capitalize the first letter of the letter closing’s first word before adding a comma to follow the conclusion of your choice.

It is technically permissible to capitalize any subsequent words in a personal letter.

Also, apply a standard letter closing. If it’s for someone you know, you have more leeway to be informal and even a little silly. 

Use your best judgment while keeping in mind your relationship with the other person and the letter’s purpose. 

Any of the subsequent should function:

• Yours, 
• With love, 
• From your friend.
• Best wishes, 
• Love and peace, and thoughts of you.

Alternatively, you can consider using a more personal closing when writing to a close friend or member of your family, such as: 

• X.O., 
• Yours,

Hugs, 

Kisses,

The closing sentences in a letter to a lover can be even more intimate. 

A sincere, approachable conclusion makes the letter seem more personal and like you wrote it rather than someone else. The ideal wording might even strengthen your bond. 

Your initials or Signature should come after the sign-off. Think of these: 

• Love always, 
• Yours forever, 
• With affection, 
• Longing for you, 
• With patience, 
• Your darling,

Under the closing, sign the business letter. In contrast to a business letter, you do not need to type your name in a personal letter if the recipient is already acquainted with you. 

Just add your name by hand beneath the closing of the letter.

When signing, use your first and last names. Signing with just your first name is acceptable if you know the recipient well.

If you’re writing to someone, you’ve never met in person, sign your name with your first and last name.

To make it feel more personal, include a PostScript. Postscripts are for creating jokes, lightening the letter’s mood, or flirting lightly with the recipient. 

You can use it to include information without the pressure of writing an explanation because they are just a sentence or two long. 

Consider these as an example:

• “P.S. I just finished the last strawberry pack you sent. Kindly send more if you can.”

Read Also: How to Send a Letter to an Inmate in 2023 | Full Guide

Conclusion

Always remember to sign your business letters. This is an essential part of the letter-writing process, as it shows that you are committed to the correspondence.

Always use a professional and courteous tone when signing off on a business letter.

FAQs

Reference

• Wikihow.com– Sign a Letter
• Indeed.com– Business letter closing examples
• balancemoney.com– How to end a letter
• Liveabout.com- Formal letter closing examples

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