{"id":34112,"date":"2023-11-17T08:31:00","date_gmt":"2023-11-17T08:31:00","guid":{"rendered":"https:\/\/kiiky.com\/wealth\/?p=34112"},"modified":"2023-11-17T09:30:43","modified_gmt":"2023-11-17T09:30:43","slug":"email-task-management","status":"publish","type":"post","link":"https:\/\/kiiky.com\/wealth\/email-task-management\/","title":{"rendered":"What is Email Task Management? Updated","gt_translate_keys":[{"key":"rendered","format":"text"}]},"content":{"rendered":"\n
As many as 42% of organizations<\/a> do not recognize the importance of email task management. While email can be a fantastic tool for task organization, it may not be the most effective tool for tasks on its own. <\/p>\n\n\n\n Email task management via project management solutions, on the other hand, can save the average manager 153 hours per year. <\/p>\n\n\n\n Do you want a better way to manage tasks in your inbox? This article provides effective email task management solutions that allow your team to track, manage, and share email tasks directly from Gmail.<\/p>\n\n\n\n Email task management entails sorting, organizing, and creating tasks in your inbox. This includes assigning tasks to others, setting deadlines, and managing projects via email. <\/p>\n\n\n\n Of course, emails are organized systematically by the sender, subject, and date, not by task, priority, and deadline. Emails are also clogged with conversations that have nothing to do with task delegation.<\/p>\n\n\n\n So, why use them at all?<\/p>\n\n\n\n Don’t get us wrong: email isn’t dead, especially considering that full-time employees can spend up to 2.5 hours per day<\/a> working through their inboxes.<\/p>\n\n\n\n Those 30 minutes you lost don’t seem so bad now, do they? However, there is a way to turn emails into effective task management tools; all you need is email-based project management software. This entails using email task management. <\/p>\n\n\n\n Here’s a list of essential features your email task management tool should have to help you out:<\/p>\n\n\n\n Email integration is a must-have feature, especially since an email task management tool cannot exist without emails. <\/p>\n\n\n\n With email integration, your team can manage documents in and out of their inbox. They can also save and share emails and create tasks with automated notifications.<\/p>\n\n\n\n Task creation is an important feature that allows you to plan and send tasks to your project team via email. Tasks are assigned a due date, a task description, and attachments. <\/p>\n\n\n\n Effective task delegation will also assist you with capacity planning. This allows you to make the most of what is available.<\/p>\n\n\n\n After all, we all know Jack and Rose didn’t make the most of that floating door!<\/p>\n\n\n\n It’s one thing to assign tasks; it’s quite another to manage a team. Your project management software should include team management features to ensure that each team member has daily tasks.<\/p>\n\n\n\n If a task is delayed, your task manager should be able to reschedule dependent tasks automatically. A calendar, time estimates, and task tracking tools should also be included.<\/p>\n\n\n\n To tag members in your workspace, use the all-powerful @ symbol to mention a user, team, task, or document. Task mentions are always visible and can be sent via email.<\/p>\n\n\n\n This means that your team members will never forget a task, but they will forget the “I didn’t see the task” excuse!<\/p>\n\n\n\n The task manager you select should provide a centralized instant messaging platform through which team members can communicate. This way, your team can enjoy all of the benefits of email while no longer relying on it for (slow) communication.<\/p>\n\n\n\n Email task management tools assist project managers and teams in increasing their workplace productivity. With a task manager app, your team can easily reach inbox zero and devote more time to individual tasks.<\/p>\n\n\n\n This is how task management software works:<\/p>\n\n\n\n You can turn your inbox into a giant to-do list by using a tool that integrates with your email client. So don’t bother downloading a separate note-taking or to-do app!<\/p>\n\n\n\n You can create tasks and add task details directly from your email with email task management. Say goodbye to task duplication and switching between apps and pages<\/p>\n\n\n\n Your team members, project-related documents, and conversations are all stored in one place with a task manager.<\/p>\n\n\n\n This eliminates the need to email a question to a team member only to receive a cryptic response that necessitates another email. Maintain this for a long enough period, and suddenly.<\/p>\n\n\n\n When you use a tasks app, however, your emails include every detail about the task as well as the due date. If someone has a question, they can simply ask it in the built-in chatroom.<\/p>\n\n\n\n Email task management tools provide detailed task descriptions to project teams so that they are not confused about their responsibilities. Furthermore, you can simply mention a team member to share a task with them.<\/p>\n\n\n\n Project management apps also make it easier for teams to work together. Teams and project managers can better understand everyone’s project progress by utilizing task tracking features and instant messaging.<\/p>\n\n\n\n What’s worse than having to manage multiple tasks at the same time?<\/p>\n\n\n\n Managing a variety of tasks across multiple platforms! While we all like to think of ourselves as excellent multitaskers, the truth is that we are far better suited to working on centralized, unified platforms.<\/p>\n\n\n\n It keeps things orderly and organized, and it allows you to make sense of things with a quick glance. That is precisely what an email task management platform will assist you with. <\/p>\n\n\n\n You won’t be jumping from platform to platform trying to make sense of things because you can handle workload allocation, team communications, and task scheduling from the same interface!<\/p>\n\n\n\n One method for controlling your inbox and to-do list is to quickly convert emails that require action on your part into tasks. Both Outlook and Gmail have options for quickly and easily converting emails into calendared tasks. The benefit of this method is that all email information is automatically saved in your calendar.<\/p>\n\n\n\n Drag the email message into the To-Do tab in Outlook (formerly Tasks). The task can then be assigned a deadline.<\/p>\n\n\n\n Outlook also includes My Day, a daily calendar that is cleared at midnight each day. You can also add tasks to My Day by right-clicking an item and selecting Add to My Day, or by dragging a task there. All tasks are still in their hands.<\/p>\n\n\n\n Select the message in Gmail and click the checkmark icon (Add to Tasks). You can enter the task’s due date and time, and it will be added to your calendar. The day’s tasks are displayed in a panel on the right side of the screen.<\/p>\n\n\n\n The only exception is Apple Mail, which lacks a simple way to convert a message into a task. Some recommend Thunderbird for Mac as an alternative email app that integrates the inbox with a calendar.<\/p>\n\n\n\n To create tasks from your email application, you do not need to send an email message. You can also create and enter tasks manually. This can save time by avoiding the need to open the calendar app separately.<\/p>\n\n\n\nWhat Is Email Task Management?<\/span><\/h2>\n\n\n\n
Features Your Email Task Management Tool Should Have<\/span><\/h2>\n\n\n\n
1. Email synchronization<\/span><\/h3>\n\n\n\n
2. Task development and delegation<\/span><\/h3>\n\n\n\n
3. Task organization<\/span><\/h3>\n\n\n\n
4. Mentions of tasks<\/span><\/h3>\n\n\n\n
5. Improved communication<\/span><\/h3>\n\n\n\n
Why You Need Email Task Management Tools<\/span><\/h2>\n\n\n\n
1. Converts emails into to-do lists<\/span><\/h3>\n\n\n\n
2. To save time by sending fewer emails<\/span><\/h3>\n\n\n\n
3. Improves team efficiency<\/span><\/h3>\n\n\n\n
4. Makes your workflow more centralized<\/span><\/h3>\n\n\n\n
How to Use Email Task Features?<\/span><\/h2>\n\n\n\n
The Best Email Task Management Tools<\/span><\/h2>\n\n\n\n
1. Help Scout<\/a><\/span><\/h3>\n\n\n\n