How To Write An Email To A Professor About Grades | Email Template

College time is usually when many students finally start to take their grades seriously. If you do poorly in your classes, you risk losing your scholarship or even being asked to leave college. This is why you need to understand how to write an email to a professor about grades.

A student can have several reasons to contact a professor about a grade or a grade request. You may wonder what your average is or think a particular grade was unfair. You can use email to discuss your concerns with your professor successfully.

Learning can be very demanding, and even though you do your best, you can get grades you don’t deserve. This may be due to an emergency or poor performance. In such cases, however, you can write a letter to the professor about the grades.

In this piece, you shall provide information on how to write an email to a professor about grades and the Sample Templates.

What should I know about contacting my professor?

Getting in touch with your professors is probably something you must do a lot throughout your studies. Probably more often than you prefer. You don’t have to be intimidated, but there are a few things to consider before you contact us.

Most importantly, every email you send your professor must be written professionally. Especially when it’s about your grades.

Remember that the person you are addressing can make a decision drastically impacting your education. As an expert in his field, your professor has the key to the information you need and can even help you take the right direction for your future career.

Learning how to email a professor about a grade can help you avoid asking for your grades with the wrong approach. These sample emails to professors about final grades can help you write better emails.

It is essential to leave a positive impression each time you contact us, as your correspondence can affect whether they are looking for additional growth opportunities, including internships and assistantships.

Also, be conversant with different ways of emailing your professor for different reasons. For instance, if you have scored fewer marks in one of the subjects and are confident that you could have scored better.

You should write an email to your faculty for a recheck of the assignment and ask for feedback. So, you must know how to email a professor asking for a higher grade.

So, to answer “How do I write an Email to a Professor about Grades”, keep reading!!

How To Contact A Professor

Before you write an email, think carefully about why and what you want to write about. A professor can teach several sections of the same class or completely different courses, so his time can be limited.

Make sure you are prepared so that you don’t waste his or her time. In the email’s subject line, state why you are writing and the title of your course and section.

This way, your professor can know exactly why you are writing. Even if you are friends with your professor, showing respect and speaking to him formally is essential. For example, start with “Dear Professor Smith.”

Be sure you see reliable samples on how to email a professor about passing a class or how to ask a professor to change your grade email to gain clarity on what you need to do.

How Do I Write About My Concerns To A professor?

Start your email with a description of who you are. Include your full name and the name and numerical identification of the class you are writing about. Include a polite request.

Write something like, “I would be very happy to hear from you about something that affects my grade in your class.”

Briefly describe what your concern is. Be precise. For example, you could write, “I don’t understand why I got a D on the paper I wrote that was titled” Music in the Classroom. ” Make sure you are polite and respectful of your concerns.

Shift your professor’s preference for handling the matter. For example, you could write, “Could you please explain why I received this grade? Please let me know if you would prefer to speak about it personally. I would be happy to meet you during your office hours.”

Provide your contact information, including your email address and phone number. End politely with an expression of gratitude and goodwill. You could say something like, “Thank you for your time and attention.

I want to do well in your class; hopefully, our communication will help me do it more effectively. “

Add a degree similar to what you would use in a letter, e.g., “Kind regards (your first and last name).”

If you are planning to write GRE, you can do well with a little preparation. Click on the link to explore the GRE preparation Guide: What Should I Expect from a GRE Test?

Can I Ask My Professor To Raise My Grade?

Getting your professor to raise your grades depends on your relationship with him. One of the ways is to ask your professor for an additional paper or assignment to earn extra points. Keep in mind that many professors, however, do not offer extra credit.

However, learning how to email your professor to raise your grade can improve your chances. See some samples below.

How Can I Deal With A Difficult Professor?

If you have a problematic professor, here are some of the proven ways to relate with them;

  1. Lower your expectations.
  2. Be patient and open-minded.
  3. Show your professor that you’re a great student.
  4. Seek help from your advisor.

What Are The Qualities Of A Good Professor?

Several qualities make a professor good. As highlighted by collegecliffs, here are some outstanding qualities of a good professor.

  • Fascinating Character and Effective Teaching Style. Great professors don’t not only mold minds; they establish strong connections and communicate with students of the most diverse personalities. …
  • Ability to Set Goals.
  • Cleverness in a Classroom Management.
  • Curriculum Expertise.
  • Expertise in the Subject Matter etc

How To Write An Email To A Professor About Grades?

When writing a letter to the professor about grades, do not be rude, and do not blame the professor. Always be polite and friendly when submitting your request, and remember not to forget your class details so the professor can help you quickly.

Avoid using causal language and speaking to the professor as your friend without properly acknowledging it.

If you are unsure whether you can write professionally, there are a few tools at your disposal to help you gain confidence and correct mistakes.

For example, the text editing service Grammarly offers a free browser extension that allows users to write correctly and check for syntax, spelling, punctuation, and style.

The corrections and changes provide helpful explanations to help you make informed decisions about how to edit your final design.

Tools such as grammar are invaluable for every student and offer real-time editing for emails to the faculty and any writing task.

Tips on writing a letter to the professor about grades

  • Be polite, precise, and short.
  • Contact your tutor with the appropriate login information.
  • Include your name, student ID number, class, and section, if applicable.
  • Provide a valid excuse.
  • Never blame the professor.
  • Show your willingness to improve or solve the situation.
  • Send a follow-up letter if you don’t get a response.

What are the general tips for emailing a professor?

Use your academic account.

You have a .edu email address or email account containing only your names. Do not communicate with your middle-school-nickname email address “harrystyles_luvr13xx”

Make the subject line clear.

The sooner your professor knows what you’re asking, the sooner they can help you.

Use a professional greeting.

Avoid calling professors “Mr.” or “Ms.” Confirm your status and make sure you know the correct titles (Dr., Professor, etc.)

Identify yourself thoroughly

Even if your class size is small, your professor has many other tasks, classes, and students. Help your professor recognize you quickly by introducing yourself with your class’s first and last name and the title and section number.

Stay formal

This is not a text message. Do not use abbreviations, emojis, or slang.

Communicate clearly and precisely.

If you can’t articulate your specific need in a sentence or two, give them an idea of ​​what you need help with and ask them to arrange a face-to-face meeting.

Be polite

Your professor is a person with feelings. So “please” and “thank you” go far. And it never hurts to add a line that wishes you a great weekend or good afternoon!

End with a formal Greeting

“Thank you,” “Best,” and “Kind regards,” followed by your first and last name, are always safe decisions.

Follow up

Keep in mind that your professors may need to keep an eye on hundreds of students at the same time. Contact them personally before or after the next lesson if they do not get in touch with you immediately.

Sample Emails for a Professor About Grades | Email Template

If you have any questions or concerns about your grade, remember that your professor is unlikely to share certain information with you by email for privacy reasons.

If you cannot attend office hours to ask your question personally, request an appointment at a time that is otherwise within your schedule. Below are good examples of sample emails to professors regarding grades:

  • Letter to the professor for taking out the grade of one assignment
  • Letter to the professor asking for a chance to improve grades
  • Sample letter to professor for replacement of last assignment for improving grades
  • Sample letter to the professor asking for one more grade to pass the examination

Letter to the professor for taking out the grade of one assignment

Learning how to email professors about grades is the best way to get a good response from your professors.

It has to be done correctly if your chances for a positive result must increase.

See this sample email to professors regarding grades:


[Full names] [Address] [00/00/0000]


[Full Names] [Title] [Institution] [State, city, zip code]

Sub: [Request to take out the grade of an assignment]

Dear Mr. /Ms. [last name]

I am writing this letter about an assignment you gave on January 2, 2018, on the causes of the First World War, which you January 0000]. I could not complete the job effectively because I got sick from food poisoning. Therefore, the work I submitted was incomplete.

I have previously performed well throughout the coursework, and I am grateful if you deleted the grade for this task as it lowers my overall grade. I regret not being able to do my best and apologize.

For further information please contact me at this number [00000] or send me an email to [E-Mail]. I am very sorry for any inconvenience, and thank you for your understanding.


[Full names] [Student ID] [Class]

Letter to the professor asking for a chance to improve grades


[Full names] [Address] [00/00/0000]


[Full Names] [Title] [Institution] [State, city, zip code]

Sub: [Request for a make-up test to improve on grades]

Dear Mr. /Ms. [last name]

I am writing this letter to request a makeup test to improve my grades. Due to a family emergency, I was unable to complete my test.

I was desperate and worried about my mother, who was hospitalized during the test, as I am the only child and living relative. I couldn’t concentrate on the test and be concerned about her condition.

Therefore, I had to leave the school premises during that period.

However, I am back and would be very happy if you could give me a makeup test to improve my grades. My mother has recovered, and I’m ready for a makeup test.

For further information please contact me at [0000] or by email at [email]. Thank you for your understanding.


[Full names] [Student ID] [Class]

Sample letter to professor for replacement of last assignment for improving grades


[Full names] [Address] [00/00/0000]


[Full Names] [Title] [Institution] [State, city, zip code]

Sub: [Request to replace the grade of the last assignment]

Dear Mr. /Ms. [last name]

I humbly ask if you can replace my last assignment, which was submitted on April 20, 2018. I did my best to get the job done, but I couldn’t understand it and did the best I could.

If given another opportunity I’ll do better. I am very sorry for any inconvenience, and please consider replacing my note with another makeup task.

For further information, please contact me under [contact details]. Thank you for your support and understanding.


[Full names] [Student ID] [Class]

Sample letter to the professor asking for one more grade to pass the examination


[Full names] [Address] [00/00/0000]


[Full Names] [Title] [Institution] [State, city, zip code]

Sub: [Request to for one more grade to pass examinations]

Dear Mr. /Ms. [last name]

I request another grade to pass my exam. The order you placed on February 20, 2018, for March 1, 2018, collided with the school’s sports calendar. We represented the school in swimming competitions.

As a result, I could not concentrate on this task fully, and due to the lack of adequate time and preparation, I could not assert myself as well as I expected that I would not have passed my exams.

I am a medical student, and if I fail in your subject, my access to medical school will be hindered. I ask you to give me an additional test to pass my exam. If you need to contact me, please do so at this number [0000] or send me an email to [email]. Thank you for being so understanding.


[Full names] [Student ID] [Class]

How to Respond to Answers from Your Professor

Since your professor may be busy with his other classes, give him enough time to respond. Do not send emails or calls if you do not receive an answer immediately. You don’t want to appear intrusive.

If he doesn’t call or email you before your next class, take a moment, in the end, to speak to him after the other students leave the room.

You could say, “Professor, I emailed you about my grade last week. I know how busy you are, and I wanted to ensure you saw it.”

At that moment, your professor will take the time to talk to you about the grade if time is available. If not, he will arrange a time with you to discuss this further. Remember to be patient.

It can be nerve-wracking to wait and see how you can improve your grade, but with patience and a polite request, a professor will be happy to help.

How To Write An Email To A Professor About Grades – FAQs

How do you ask a professor to write an email review?

Ask for feedback on a paper or exam you’ve already turned in. You need to email the professor and be polite. If the professor has office hours, you can visit those or make an appointment. You can say, “Dear Professor Smith, I didn’t do as well on my exam as I expected.

How do you ask for something in an email?

Focus on the recipient. Remember: Your message to the critical person should be focused on THEM.
Sell your benefits. Let’s face it; you’re trying to sell yourself here.
Make saying “no” impossible.

How do I request a performance review?

The best way to solicit feedback from your manager is to set up a time with them when they know that’s the topic of the meeting. Email them. Explain that you want to ensure you meet expectations and look for ways to improve your work performance.

What to do if a professor does not respond to an email?

Please allow your professor an average response time, especially if the email was sent at 1 a.m. Note: The more polite way to handle the situation would be to follow up with a second email if the professor does not answer the first one within a week


As a college student, understand how to approach your professor when you complain about your grades or other things. Writing to your professor to assist you in sorting out issues surrounding your grades must be done skillfully and professionally if it will be taken seriously.

That’s why you need these tips at your fingertips on how to write an email to a professor about grades


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