Time Management Skills: Overview and Examples

Managing your time well enough can assist you to grow in your chosen line of discipline. Having to organize every day assists you to finish everything you have to do right on time.

It helps you to get involved while they hold important meetings and gives you a sort of space to be more creative and proactive in your tasks.

Having great time-management skills can ultimately lead you towards the accomplishment timeline, easily achieve your set-goals and advancing your position in whatever you are doing. 

To better understand Time Management Skill, we may need to answer the following questions: 

  1. What is effective time management? 
  2. What are time management skills? 
  3. Why are time management skills important? 
  4. What are the ways of improving time management skills? 
  5. What are the techniques of time management?

What Are Time Management Skills?

Time management skills include diverse skills that will assist you in managing your time well. Some of the most important time management skills include:

  1. Organization
  2. Prioritisation
  3. Goal Setting
  4. Communication
  5. Planning
  6. Delegation
  7. Stress management

1. Organization

Remaining organized can help you maintain that clear picture of what you must complete and when you have to complete them.

Being well-organized could mean maintaining an updated calendar, and can help you locate certain documents easily, having a well tidy environment and taking industrious, detailed notes.

2. Prioritisation

Evaluation of every responsibility of yours for priority is actually key to being an excellent time manager.

There are various ways to prioritize what you must accomplish. You could decide to finish fast, simple items which also could be followed by longer and more engaging ones.

Another option could be that you prioritise your tasks, beginning with the most time-sensitive, or a fusion of both.

3. Goal-setting

Having to set goals should be the first step to becoming an excellent time manager.

Goal-setting lets you clearly understand what your end goal would or should be; and what precisely you have to prioritize to achieve it. Setting both short- and long-term goals can lead you to success in your career.

4. Communication

When you develop strong communication skills, this lets you make your plans and goals clear to individuals that you work with.

In addition, it lets you delegate, which allows you to focus on trying to finish the most vital, relevant tasks that synchronise with your goals.

5. Planning

This is the basic part of time management. This is being able to plan out your day efficiently, meetings and how you will accomplish things.

RELATED:  How to End an Email: Best Format to End any Mail in 2022

Once you can plan well, it helps you stick to your schedule.

6. Delegation

Being an excellent time manager implies completing work that will help you and your firm accomplish goals.

While managers do this skill most of the time, you can also practise delegating tasks if you are managing a project.

It’s difficult to say “no” when someone asks you to do something at work sometimes. It is vital to practise having boundaries to manage your time well and finally accomplish your goals.

7. Stress Management

When you practise good time management, you ought to pay attention to your mental health.

Handling stress positively can help you stay motivated and even perform well when looking through your schedule.

You could do this by adding minor breaks throughout your day, or by rewarding yourself in small ways as you accomplish tasks.

Why Are Time Management Skills Important?

Time management skills are vital because they help you construct the best format for how you run your daily affairs such that you can achieve set goals as easily as possible.

For instance, if your goal is to get a job, you actually will need time to update your resume, then search for openings, apply, research companies, and prepare for interviews.

Putting aside particular amounts of time each day will assist you complete the steps to getting a job.

Other than that, if you have a job, you likely have a diverse responsibility to assist the firm accomplish certain goals. Also, maintaining your calendar, meetings and tasks is important to be successful in your role.

Being fully involved and focused results in having strong time management skills. For instance, if you are running late to a meeting and have to work on a project and you forgot what was due while different people give their speech, you could miss important information that might help you be better at your job.

Managing your time well also lets you have space to be proactive and creative with your goals. When you have a particular time set aside to complete your tasks, you can also let time to worry about the enormous image for yourself as well as your company.

What Is Effective Time Management? 

Effective time management implies getting more of the vital work done in one day. Effective time management is even more important than ‘efficient use of our time’.

And then, of course, the best time managers are actually, usually, both effective. 

RELATED:  What is Watson Glaser Test | Overview, Practice Questions, and Answers

Examples of Time Management 

Examples of time management skills are boundary setting, planning, delegating, prioritizing, and so on.

Time management techniques or styles and frameworks are various ways to manage your time.

Examples of time management techniques are “Getting Things Done (GTD), Pomodoro timer, Eisenhower matrix, and the likes. 

What is Time Management Soft Skill? 

Time management is a vital soft skill to gain. When you can organize the structure of your day, it becomes easier to remain on task and efficiently complete your goals.

While at work, this skill is especially useful and will lead to more success and productivity.

What are the Best Time Management Apps?

They include: 

  1. Smarter Time
  2. aTimeLogger 
  3. TimeTune 
  4. Timely
  5. Booster
  6. Toggl Track 
  7. Clockify
  8. HourBuddy

What Are The Ways Of Improving Time Management Skills? 

Working on your time management skills can help you be a better employee and a more qualified candidate when you apply for new opportunities.

 Here are a few ways for you to improve your time management skills:

1. Set short- and long-term goals

Practicing frequent goal-setting can assist you in clearly understanding precisely what you need to achieve and for certain results.

To hit broader, long-term goals, you should be able to identify smaller milestone goals along the way.

For instance, if you have a goal to be elevated in six months, you could need to set smaller goals to improve on certain skills. Your goals should be definite, measurable, accomplishable, relevant, as well as time-based.

2. Manage your calendar

Setting time aside to complete the most vital tasks on your list is essential for managing your time. You could consider blocking off certain brackets of time on your calendar frequently so that you can have time in your schedule with no distractions or meetings.

You ought to consider whether attending certain meetings might be of any benefit to you. If you believe you probably won’t add value or make any contribution, you ought to feel empowered to reject certain meetings.

If or when you do this, make use of your discretion and be as polite as possible as you could consider sending the meeting holder an email to let him know why you rejected the meeting–you might send him an email to let them know the reason you declined. 

3. Prioritize your assignments

Prioritization is a difficult skill but of course, like you have seen earlier, it gets easier with practice. You can practice prioritization by creating a “to-do list.”

RELATED:  Top 21 Money Management Websites in 2022

Either writing or typing out all you need to get done can assist you physically prioritize the tasks that are considered most urgent or easy to escape the way.

If you need help, you could consider asking your manager or a kind colleague who is good at prioritizing how they would usually complete tasks.

When you understand due dates and how the task affects others and how business goals can assist you to get certain things done ahead of others. If you cannot meet the due date yet, you could be able to ask for a deadline extension on a particular task.

When you improve time management skills, you can be a better worker and then you have full attention as you go about your daily affairs. To round this off, you qualify to be a better time manager by being organized, setting goals and prioritizing your to-do list.

What Are The Techniques Of Time Management?

Here are some techniques of Time Management : 

  1. Pareto Analysis (a.k.a., the 80/20 rule) The 80/20 rule is a technique created by the Italian economist Vilfredo Pareto.
  2. Pomodoro Technique.
  3. Eisenhower Matrix.
  4. Parkinson’s Law.
  5. Time Blocking Method.
  6. Getting Things Done (GTD) Method.
  7. Rapid Planning Method (RPM).
  8. Pickle Jar Theory.

Frequently Asked Questions (FAQs) 

Time management actually stresses on direction, not on speed.

How do you decide which tasks to do first?

It’s better to complete tasks that are time-sensitive.

How do you manage deadlines?

When you keep a list of projects with deadlines, this can help you to manage all projects properly. 

How do you prepare for the day ahead?

Mapping out a Pre-plan. This plays a vital role in managing tasks ahead of time. 

How do you balance work and personal life?

This is easier when you create a timeline of activities that can help you to form a balance between work and personal life.

Conclusion

Developing every time management skill will assist you in organising your daily work, be it you are in a job, searching for a job or even trying to develop a new competency.

In the end, when its benefits become clear to you, then you’ll know for sure that you have nothing to lose.

Therefore, you’ll have yourself to thank for your life changing decision that it’s all worth it.

Reference

We Also Recommend

Leave a Reply
You May Also Like