Best Introduction Email Samples | How to Introduce Yourself in an Email

The conventional way of making a job application is to submit your resume and application to the hiring manager through the company’s official email.

Now, how you introduce yourself in your application can go ahead of you to win the heart of the hiring manager. Yeah. That brings me to say learning how to introduce yourself in a subtle tone is a skill you won’t regret getting for yourself.

To that end, I’m going to take out some time to show you how best you can make your way in the next time you are going to write an application.

See these introduction email samples. I have put them together to help you.

But before you go on to see them, look through the table of contents here below.

What is a self-introduction email?

A self-introduction email is a message containing information about yourself that is sent to someone you have never met before.

The email frequently contains a request, such as a request for information about a job, advice, or an attempt to sell a product or service.

An introductory email must attract the recipient’s attention and pique their curiosity in order to elicit a response.

Related: Best Answers to “What is Your Biggest Weakness” Interview Questions

How to Introduce Yourself in an Email

So in my opening words, I promised to show you steps to introduce yourself in a mail. Now let’s get on it.

1. Technically, use a simple font to write

Use a simple font (like Calibri, Times New Roman, or Arial) and a font size that is easy to read. An 11 or 12-point font size is readable without having to squint.

2. Make touch with someone you both know

Before you send an email introducing yourself, see if you and the recipient have any mutual acquaintances. If you have a mutual contact who works at the same firm or went to college with them, see if they would introduce you or let you mention their name in your email.

3. Use a subject line that is informative

The subject line of an email is the first thing a recipient sees, and it will almost certainly influence their decision to open and read the message. So to grab the attention of your recipient, you should compose a professional, informative, and succinct subject line.

You may use a subject line like “Marketing Associate Position Inquiry” if you’re inquiring about an available position. Include your goal whether you’re looking for a job or seeking information, such as “Business Developer.”

Related: How To Write Graphic Designer Resume | Samples In 2023 | PDF

4. Make your greeting unique

Start your email with a personalized greeting for the recipient. Use “Dear Ms.” and the person’s last name if you’re writing someone in a traditionally formal field, such as finance or law.

If you’re meeting someone in a less formal industry, such as technology or media, you can say “Hello” and use their first name. Before you write your email, do some online research on the person and the firm to see what kind of greeting might be appropriate.

5. Tell them what you like about them and their work

The first thing to do is to introduce yourself by giving your name. But despite the fact that you should introduce yourself by giving your name and position near the beginning of the email, also the first paragraph should be focused on the recipient.

If you start off with a compliment, you’ll be more likely to pique their interest. You might say something special about their work that you enjoy or how much you admire their company.

Starting with a shared interest, such as going to the same school or growing up in the same neighborhood, is a wonderful method to get someone interested in you.

6. Tell them why you’re contacting them

Do not take time to explain why you’re contacting the person in a few sentences. Include how you got their email address and how you got to know them. For instance, you may say that a mutual contact gave you their email address, and you wanted to inquire about a job position at their firm.

7. Include a call to action in your message

A request or call to action for the receiver should be included in the email’s closing part. Make your request specific and succinct, such as requesting a meeting to discuss a certain topic, a job application, or information on an open position.

Make sure your call to action is phrased as a polite request rather than a demand. Something like “I have sent my résumé in the hopes that you may consider me for this post,.”

8. Show gratitude

Before closing the email, thank the recipient for their time. Recognize that they have a hectic schedule and that you value their time. Use a formal closure, such as “Sincerely,” and make sure to add your contact information beneath your signature. You could also include links to your professional profile or portfolio on the internet.

9. Add your signature

Be sure to sign the document. Just make it simple for the person you’re contacting to contact you again. Include your entire name, email address, and phone number in your signature. If you’re job hunting or sending professional letters, you can also include your LinkedIn URL.

Also Read: 30 Personality Interview Questions You Must Prepare to Answer in 2023

10. Endeavor to proofread

Having unchecked grammatical blunders in your mail can make the hiring manager see you as being unserious. Therefore, check the email for any spelling or grammatical issues before sending it.

An email that is devoid of errors is more likely to produce a positive impression.

Before proofreading, take a short break or ask a trusted friend to look it over, as a new reader may be able to see any mistakes. You might also send the email to yourself first to observe how it appears when it is opened by the recipient.

Email introduction examples

Here are three self-introduction email samples that may help inspire you to write your own:

  • Job application email
  • Open position inquiry
  • Information request

Job application email

Subject: SEO Expert application
Dear Mr. Mark,
My name is Lydia Renata, and I greatly admire the work in new software applications that Bright Technology is doing. I am reaching out to you today because I saw your email address listed as the contact person for an open SEO Expert position posted online. I have attached my resume and a cover letter to this email, and I hope you will consider me for this role.

Thank you for your consideration and time.

Diane Renata
[email protected]
(452) 893-2314
[email protected]

Open position inquiry

Subject: History teacher position inquiry
Dear Ms. Perez,

I saw the recent article in the Herald about your work with low-income students, and I want to congratulate you on your success as principal of Mount Crystal High School. My name is Mark Santini, and I am interested in the open history teacher position listed on your website.

I am reaching out to ask for more information regarding this position. Is it full or part-time, and which courses are part of the curriculum? I would appreciate it if you could respond to this email or call me at the number below.

Thank you for your time.
Mark Santini
[email protected]
(452) 893-2314

Information request

Subject: Market research interview

Dear Ms. Fournier,

I read the recent profile on your success as a realtor; congratulations!

My name is Annie Arcatto, and I am a graduate student performing a survey of real estate market trends. I am reaching out to you because I hope to interview you for my project to gain more information about your job and its relation to market research. I am happy to meet at a time and place that is convenient for you.

Thank you for your time, and I hope to hear from you soon.

Annie Arcatto
[email protected]
(452) 893-2314


A good introduction can mean the difference between a good relationship and one that doesn’t exist.

To introduce oneself online, use these email introduction samples. Remember to sing more of their glory rather than about yourself. As a further step, include a CTA and a compelling subject line.

If you can be careful to follow these steps and tips here, then you can be sure to land your dream job.

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