How to Send a Second Follow Up Email After Interview

Waiting for the congratulatory message of “you have been offered a position” can be tiring. Especially, when you have sent a follow up email with no positive response.

To drown anxiety, you need to send a second follow-up email after the interview. Basically, to remind the crew you still exist, or you still need the job.

Well, there is nothing wrong with sending a second follow up email except how you send it. It’s normal to entertain a series of thoughts on why you have not received an offer after a smooth interview where you did amazingly well.

To beat this anxiety, read this piece on how to send a second follow-up email after the interview. It explains when you should consider sending one, how to do it, and not sound desperate

The table of contents below gives an overview of all that was discussed in this article.

How many follow-up emails to send after the interview?

Follow-up emails are sent to express gratitude for a great time during the interview. It also expresses enthusiasm for the job.

Ideally, only one follow-up email after an interview is recommended. However, if you strongly believe you are a good fit for the job and haven’t received any response from the company – a Second follow-up email may come in handy.

For networking purposes or just to stay in touch, you can send the third follow-up email mostly called “check in”. Professionally, you should send in only three follow-up emails with each being distinct and clear on its purpose.

Also Read: How to Prepare for an Internship Interview

Should I follow up after the second interview?

Yes, you should follow up after the second interview. Follow-up emails are essential indicators of professionalism and show how enthusiastic you are about the job.

If you scale through the first round of interviews and attend a second one, you should send another follow up email. However, it has to be concise with a very clear purpose.

Also, you can grab the opportunity to enquire from the managers if they have made a final decision. It is best to ask when you should expect feedback. So, if the time elapses without a response, you can assume it is an oversight. And, send a second follow up email after the second interview.

RELATED:  Role Play Interview Questions | How To Prepare For It

Related Article: 20 Tips On How To Prepare For a Management Interview

Is it rude to follow up on a job application?

The long period of waiting for a response to “we will get back to You” can be tiring and annoying. And, even the hiring managers understand your plight.

So, it is not rude to follow up on a job application except you go ahead to persuade them to give you the job. When sending a follow up on job application, it is important to be respectful, polite and considerate throughout the process.

How do you follow up a second time?

Following up a second time means you did not receive a response to your first follow up. And, there could be so many reasons for that response.

If you are able to pin point why, then it would make your second follow after interview easier. Generally, you need to be mindful of your tone, keep it clear, concise and write with simple language. As much as you can, you should avoid using very ambiguous words.

How to Send a Second Follow Up Email After Interview

When sending a second follow up email after no response to the first one you sent, you should consider these tips.

Give a Week or Two Interval

The company needs sufficient time after an interview to make their decision. Giving them a week or 2 weeks after first follow up is ideal.

This length of time is good enough to allow you give extra time to craft a thoughtful email.

Go straight to the point

Avoid beating around the bush when sending a second follow up email. You should keep your follow up email simple and clear. Is okay to include a question or two, if they highlight the information you wish to put across but ensure you keep it very simple.

A few sentences should be enough to describe the position and interview.

Highlight Important information

If you received instructions from the hiring manager regarding follow up information, be sure you follow these instructions.

Most time hiring managers state when to expect a response. Do not send a second follow up email after interview when this time has not elapsed. Also, if the company policy communicates that you should not reach out to them until they do, kindly wait for a response from the company.

Proofread Your Email

You do not want to send an email filled with errors and mistakes. You should read through what you have written before sending them out to the company.

Proofreading your email would eliminate grammatical errors and formatting issues. This will get the attention it deserves from the hiring manager.

Step by Step Guide on How to Send a Second Follow Up Email After an Interview

#1. Choose a Good Subject line

Your email subject can determine if a hiring manager will read it or not. Basically, you need to enter relevant information that explains why you’re writing at the first place.

RELATED:  Best Interview Outfits for Women | What to Wear to a Job Interview

It is important to choose a clear and concise subject line. This will enlighten a hiring manager on what to expect in the sent mail.

Some thoughtful power subject lines for a second follow up email are:

  • Clarification on hiring process
  • Inquiring about position status
  • Hiring process advancement inquiry
  • Following up regarding
  • Question about (Job title)

#2. Show Gratitude

After choosing a catchy subject line, you should greet. If possible, use the hiring manager’s name to make an immediate connection. Where you do not know his name, use hiring manager.

Then, show gratitude to the interviewer for their time. Appreciate their effort during the interview process and applauded their professionalism and expertise. This will be soothing and heart warming to the recipients of your mail.

#3. State the Role or Position You Interviewed For

You do not want the hiring manager wondering what role exactly are your inquiring about. So, state the role and any other relevant detail to help the hiring manager recall the exact details.

If possible, you can add the date and location of your interview to help them remember you. Higlight memorable events during your interview to spur up some connection. You could write about the mutual hobby or interest you share with a hiring manger which was discovered during your interview.

#4. Enquire about the Position

Asking a direct question at this point in your second follow up email after no response is great. You should ask clear questions that demand an answer. Avoid rhetorical questions at this point.

You should enquire if the position has been filled or if you are still been considered for the position. Your question should be followed by a statement that shows your interest in the position.

This will clarify that you are not just asking as a routine but that you are still interested in the job position.

#5. End with a call to action

When ending a letter, you should thank the hiring manager once again for their time. Afterwards, proceed to ending the letter with an assumption that you will hear from the company soon.

A simple sentence that states you look forward to their reply does the magic. Better still, you can state how excited you will be if you receive a response.

#6. Include your Full name and contact details

Use the right closing term to end your letter. Then include your full name and contact information. Your contact details should consist of your phone number and email address.

So, that if they choose to call instead of a mail, they can still get across with ease. See some second follow up interview emails templates below.

Second Follow Up Email After Interview Templates

Template 1:

*Subject line: Question regarding engineering supervisor position*

Dear Ms. Peterson,

I recently interviewed for the position of engineering supervisor on March 15, at 1 p.m. in your Hillsboro office. It was great to meet with you to discuss the position. Since I have not heard back from your company yet, I am reaching out to see if you have filled the position. If not, do you have an estimated time for the final decision? I’m still very interested in becoming a part of your team.

RELATED:  How Early Should You Arrive For An Interview? Find Out Now

Please let me know if I can provide additional information. I look forward to hearing from you.

Thank you,

Richard Jones
445-555-5124
richardjones@email.com

Template 2

Dear [First name]

I just wanted to say thank you again for taking the time out of your busy schedule to talk to me about [the position] with [company name]. I appreciate your time and consideration.

After meeting with you and your colleagues, [names of colleagues], I believe that my experience posits me as the perfect candidate for this position. In addition to my enthusiasm for [the field], I would bring the [XYZ skills] necessary to get the job done.

I am reaching out once more to express that I am very interested in working for you and sincerely look forward to hearing from you soon. Please feel free to contact me at any time if you need any more information.

Thank you again,

Template 3

Dear [First name]

It was a pleasure meeting you a few weeks ago and discussing the [position] at [company]. I really appreciate the time you took to interview me for the role.

I enjoyed meeting everyone on the team and appreciate their honest answers to my questions about the role and company. The more I spoke with you and your team, the more I was convinced that my experience and my passion for [industry] make me a strong candidate for this position. I’ve been thinking a lot about the job since talking with you, and I wanted to reach out with just one more question since our last discussion.

[Question about the position.]

Thank you again for your time and consideration.

Best,

[Your name]

How to Send a Second Follow Up Email After Interview FAQs

Should I send more than one follow up email?

There are three types of follow up email. The first follow up, second follow and the check in. If there is need for it, send more than one follow up email.

How long should you wait to send a follow up email?

Ideally, you should wait 2 – 3 weeks before sending a follow up email. Afterwards, you can wait a few days depending on the number of follow up you intend to send.

How many follow up emails is too many

Three follow up emails is okay. Anything more than that is too much.

Conclusion

Follow up emails are effective ways of keeping communication. A second follow up email after no response is important if it’s done in the right way. Read this piece and follow the step by step guideline on how to write a second follow up email.

References

Recommendation

Leave a Reply
You May Also Like