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From Mundane to Memorable: Onboarding with Next-Level Software

Starting a new job can be pretty daunting without any onboarding tool, especially if you don’t know anyone at the company or have never worked in that particular industry before. Add to that the burden of filling out countless forms and trying to memorize the emergency exit routes, and it’s easy for new hires to feel overwhelmed.

But onboarding doesn’t have to be so mundane. It can become memorable with the right tools and techniques. That’s where an onboarding tool comes in – a digital HR solution designed specifically for new hires.

See: 15 Productive Tools for Remote Workers in 2022

What is an onboarding tool?

An onboarding tool is a software application designed to eliminate the manual onboarding process by automating most of these processes, reducing stress levels among recently hired employees while streamlining administrative tasks for HR depts responsible for this function.

Well-designed software solutions like these help both employees and employers save time, money, and frustration – not something many HR teams could say about traditional methods like printing out reams of paperwork (remember paper??).

How does it work?

An onboarding tool has several key features that make it easier for recent hires:

  • Email workflows: The system automatically sends emails based on predetermined criteria.
  • Automated document management: Digital signatures & uploads enable staff members to get through their lists quicker.
  • Custom branding options: More personalized experience using your organization’s colors, and logo, as part of their integration experience.
  • Tracking progress reporting functionality: Employees avoid immediately troubling supervisors who do not want constant update calls just because an employee was forgotten since no one told them whom they should turn to after completing a specific task.

With all of these features at your fingertips during an employee’s first few days in employment creates less workload. It becomes more realistic amongst team leaders when they effectively track their progress.

However, it’s vital to ensure you choose the right solution for your business objective, as each onboarding tool has its niche style of operations.

Employers also read: The Best Business Payroll Services – Employee Payment made easy

Benefits of using a Modern Onboarding Tool 

Using an onboarding tool offers benefits that go beyond just reducing paperwork for HR departments:

1. Offering personalized engagement

Utilizing organization-branding tailor tips orientation material and ongoing training communicating company objectives leads to quick immersion into company culture and builds great loyalty quickly.

2. Efficient content delivery

Because the incorporation process is automated, emails prompt employees, creating a conducive atmosphere for smooth back-&-forth communication if help is required.      

3. Accurate Data Storage

Document tracking list human errors such as data-entry wrongs and omissions put structures enabling only verified information for HR & Accounts departments to view while ensuring each piece of data retains its confidentiality.

4. Improved compliance

Onboarding tools offer supervised access and robust verification. It can aid in complying with legal obligations during the employment process, like, contract signing, freedom from harassment policies, and more, while also keeping compliant with security measures like securing confidential tax information storage.

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Onboarding is crucial to any company’s success because it sets the stage for future employee retention. Failure to effectively onboard can lead to new hires feeling disconnected from their role and colleagues or even quitting altogether (check out some horror firing stories on subreddit r/jobs)

Using an onboarding tool can help your organization create a memorable recruitment experience that sets it apart in this highly competitive and ever-evolving hiring landscape.

Remember, When you care for your employees, they will take care of the business. So, in other words, if you want to make your business prosper, help your employees to flourish and invest in their experience!

The Modern onboarding software enables you to do just that by enhancing your employee experience during the onboarding process.


What is an onboarding tool?

It is a software program that assists people with registering for a product or service. It often includes elements like tutorials, walkthroughs, and prompts that give customers step-by-step guidance to comprehend the functioning and capabilities of the product.

What are the methods of onboarding?

Have an HR orientation first, visit the workplace, recap the fundamentals, get in touch with a mentor, create goals; no one style fits all, begin working on your tasks, etc.

What is the 4-step onboarding process?

Phase 1: Pre-Onboarding. Phase 2: Greeting new employees. Phase 3: Training tailored to the job. Phase 4: Easy Transition into the New Hire’s New Role.

What is another word for onboarding?

User Onboarding is frequently referred to as User Adoption.

What makes good onboarding?

Give instructions on using the resources, tools, and systems your company uses. Hold video conferencing software introductions virtually. Transparency in your expectations and policies is important for the company. Utilize an “orientation buddy” to guide them over their first several weeks of work.


Ajah Excel is a team growth and performance expert with over nine years of experience in blogging and personal development.
He leads a team of 36 crazy, restless innovators with an enviable work culture at Silicon Africa Technologies Limited – a fast-rising tech firm from the SouthEast.
Excel is the founder of and WriterGig.
He is also the co-organizer of TEDx Ikenegbu and convener of Social Media Fest.
He is a vibrant learner who yearns to share his knowledge to educate and inspire young Africans.
He has a B.Tech in Information Management Technology with certifications in growth hacking, effective communication, leadership, team, and personal development, to mention a few.
Ajah Anayochukwu Excel is a passionate public speaker, creative writer, and brand storyteller.

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