How To Write A Cover Letter For Grant Proposal | Full Guide

Don’t skimp on your cover letter, even though the primary portions of your grant application will take up most of your time and effort. The finer details of putting together the proposal package can make or break a grant request.

With a poor cover letter, you don’t want to turn off your backer. As a result, we’ve compiled a list of suggestions and recommendations to assist you in writing an outstanding cover letter for your grant proposal this post. So, here’s how to create a grant request cover letter.

What Is A Grant Proposal?

A grant proposal is a document that contains details about a proposed project. The major goal of these proposals is to persuade the evaluators to financially support your project. The following are examples of common items to include in a grant proposal:

  • Cover page
  • Cover letter
  • Introduction
  • Background
  • Purpose and goals
  • Project Plan
  • Measures for success
  • Future outlook for the project

Identifying these factors can assist your reviewers in fully comprehending your proposal before selecting whether or not to give money. The length of these documents will be determined by the scope of your project and the quantity of relevant data you have to give. Now let’s go further and look into the cover letter for grant proposal.

How To Write A Cover Letter For Grant Proposal

Here are some useful procedures to take if you’re writing a cover letter for a grant proposal:

1. Use a formal header

Most professionals add a formal header at the start of a grant proposal cover letter. You can include components like: in this area.

  • Details of your contact information
  • Recipient’s contact details
  • The date you sent the letter

By including these components, recipients will be able to contact you readily and will be able to reference the proposal’s date. This can also help them connect you to your firm, especially if the proposal is on corporate letterhead.

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2. Introduce your organization

It might be advantageous to provide reviewers with a background understanding of your organization and its goal by introducing your organization at the start of your grant proposal cover letter. The following are examples of specific items you may discuss in this section:

  • Your organization’s name
  • Your organization’s mission and values
  • How long has your company been around?

It’s vital to remember while writing this part that the whole letter’s objective is to acquire financial assistance for your organization’s initiative, not the organization itself. As a result, condensing this material to make more room for discussion on the project itself may be beneficial.

3. Discuss the purpose of your project

The aim of your project might be discussed in the primary body of your cover letter. This is significant since it allows evaluators to get a rough idea of your organization’s goals. You can share the following information here:

  • The name of your project
  • The goal of your project
  • Your project’s long-term prospects

Depending on the sort of project you want to undertake, you may include as much information as necessary to ensure that reviewers have a thorough grasp. This information is usually discussed in the majority of an excellent cover letter.

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4. Explain the reasons for seeking funding

You can explain why you need money when the reviewers have a broad idea of your organization and the project you plan to pursue. You might want to stress the following information:

  • How do you intend to put the money to good use?
  • The amount of money you’re looking for
  • Why does your company require assistance?

In this section, you might also describe why your group approached the folks you’re writing to specifically for cash. This may be true if you ask for funding from one organization or person.

5. Highlight the potential impact of the funding

In your grant request letter, emphasize the effect of prospective funding because this will assist reviewers in realizing how their contributions would directly benefit your cause. You might opt to emphasize the following elements:

  • The potential for your initiative to have a beneficial impact
  • Those who may stand to gain from the favourable consequences

This information may encourage reviewers to finance your project if they feel their money will help people affected by the problem your organization is trying to solve.

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6. Add a formal closing statement

Professionals frequently include a formal closing remark at the end of an excellent grant proposal cover letter. Here are a few things to think about including in your official closing statement:

  • The project’s summary
  • What the initiative is capable of doing for persons
  • Thank you to the reviewers who took the time to analyze your idea.

Effective closing remarks are often two to three sentences in length.

Tips For Writing An Effective Cover Letter For Grant Proposal

Writing an excellent grant application cover letter is critical since it aids in capturing the attention of recipients who may get hundreds of bids from various organizations. Here are some pointers to help you develop a successful grant proposal cover letter:

  • Before drafting your cover letter, make sure you have a clear understanding of the basics of your project.
  • Consider narratively writing your cover letter to interest reviewers even more.
  • Check for grammatical problems in your cover letter.
  • Make sure your cover letter is written properly and succinctly.
  • Provide names and contact information for other funders with whom your group has previously collaborated.
  • At the bottom of the letter, provide a customized signature.
  • To make sure you’re addressing the appropriate person, do some research on the possible financing organization.

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Template For Writing A Grant Proposal Cover Letter

If you’re writing a grant proposal cover letter, here’s a sample that you may use:

[Your name]
[Your organization]
[Your phone number]
[Your email address] [Date] [Funding organization’s contact name]
[Funding organization]
[Funding contact email address]

Dear [insert funding organization’s contact name],

My name is [complete name], and I work at [name of your organization] as the [position title]. Our organization has been established for [number] years and focuses on [details about the organisation’s goal]. We have tried to [details about your company’s activities] during our tenure as a famous organization.

We’re seeking funding for our next project, [project title], which focuses on [details about the project’s aim]. We found [details about the problem the initiative attempts to solve] during our early study.

Because [details about why your group requires money], financing for this project is critical. We are looking for money in the amount of [dollar amount]. We will be able to [tell us about how your group plans to use the cash] with the help of this financial support.

Our project [details on the possible beneficial impacts of financing] if we acquire funding. [details about impacted groups] are some people who could benefit from your funding. This is critical because [details regarding the project’s benefits to them].

Because [summarize mission], [your organization’s name] is enthusiastic about solving this issue. We recognize this effort’s importance in assisting others [possible project impact]. I’d want to express my gratitude for your time and thoughtfulness during this process, as well as for allowing groups like ours to [summarize your organization’s goal].

[Your name]

Example of a grant proposal cover letter

Using the form above, here’s an example of a good grant request cover letter:

Marissa Davidson
Little Lamb Literacy Center
(555) 555-555
[email protected]

July 16, 2021

Carter Finch
Finch Discovery Foundation
[email protected]

Dear Mr. Finch,

Marissa Davidson is the owner and founder of Little Lamb Literacy Center. Our non-profit has been functioning for six years and is dedicated to assisting children and adolescents in reaching their full reading potential. We have endeavoured to give each student meaningful learning experiences throughout our tenure as a famous organization by utilizing immersive learning methodologies and tailoring education to fit the specific requirements of each student.

We’re looking for financing for our future project, Digital Literacy Lamb Academy, which focuses on teaching kids and teens how to enhance their digital literacy abilities. We uncovered eight distinct components of digital literacy during our early study, including critical thinking, creativity, safety, and teamwork. We also discovered that many of these children and teenagers do not acquire this knowledge during school.

This project’s funding is critical because it will allow us to assist children and adolescents in our community in mastering digital literacy and gaining key skills for their educational journeys. We are looking for a total of $25,000 in financing. This funding will enable us to create interactive lesson plans and immerse students in learning experiences where they may learn from professionals who utilize digital literacy skills in their jobs.

If we successfully obtain financing, our initiative will assist students in preparing for their future professional life by providing them with vital digital skills. This is significant because these abilities are required for success in today’s technologically advanced society. Students can use these educational experiences in their academics and remain culturally conscious of technology in their daily life after earning these experiences.

Little Lamb Literacy Center is dedicated to resolving this issue because we want to assist children and adolescents in reaching their full literacy potential. We recognize the importance of this initiative in assisting students in gaining information and progressing as technical learners. I’d like to express my gratitude for your time and thoughtfulness during this process and for allowing groups like ours to make a difference in the community.

Marissa Davidson

Common Pitfalls To Avoid When Writing A Cover Letter

Here are a few mistakes to avoid when writing a cover lettter:

  1. Writing too much.  A cover letter is neither a dissertation nor a full proposal. Keep it short and to the point Tip: Have someone else read it. Do they understand it? 
  2. Using big words. If you’ve been to graduate school, you learned to write in a complicated way. Don’t do that here. You’re not trying to impress someone with your erudition. You only want to state your case as naturally as possible. If you don’t know when you’re overcomplicating your writing, use an app like Hemingway. It will tell you when your sentences are hard to read and when you are too wordy.
  3. Making Grammatical Mistakes. If you’re not sure of your grammar, don’t take chances. Use the grammar check in WORD and run your draft through an app like Grammarly. There is a free version, but the paid version goes beyond the necessary grammar check.

Frequently asked questions

Should a grant proposal have a cover page?

We recommend drafting the cover letter after you’ve finished your grant application so you can reflect on all you’ve done so far. The cover letter should be prepared so that it explains how the funder can assist you in serving your audience.

What does a cover letter for a grant proposal look like?

The address should be formatted as contact name, title, funder name, and address. Use a formal salutation like “Dear Mr./Mrs.” Introduce your organization, indicate the amount of your request, briefly describe the project, and offer one research-based fact as to why your work is vital in the opening paragraph.

What is the content of a cover letter for grant proposal?

The purpose of the cover letter is to identify yourself and your project to the donor while also drawing their attention to your proposal. A cover letter can also include administrative information to contributors, such as the fund or portfolio under which the request should be evaluated, who should assess the proposal, and so on.

What is the difference between a proposal and a cover letter?

The cover letter is the section of the proposal that comes before the actual proposal. This is sometimes referred to as a cover letter, but we like to refer to it as an introduction. In other words, a business proposal’s cover letter is the first, and maybe most significant, component.


Writing a cover letter for grant proposal is pretty easy if you follow the guidelines and tips provided above. You can as well edit the samples provided and make an elegant cover letter for your grant proposal that would get you the proposal you are vying for.


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