How To Write Cover Letter Template For Postdoc Position | Full Guide

An effective cover letter template for postdoc position can help you express your interest in a position, attract employers’ attention, and communicate your qualifications for a specific job opportunity.

Your cover letter is especially important when applying for a postdoc position. Providing your research background and academic goals to potential employers can help you effectively communicate who you are as an academic, researcher, and educator.

This article will help you better understand what a postdoc is and how to write a cover letter template for postdoc position.

What Exactly Is A Postdoc Position?

Many Ph.D. graduates pursue a postdoc, or post-doctorate career within academia. Former students can use postdoc positions to continue their research, advance their academic careers, and develop skills and experience relevant to their field of study.

Many postdoc opportunities are available in universities, but you might find them in nonprofits, government agencies, or enterprises related to your field. Postdoc employment in science, technology, engineering, and math are common, but social sciences and humanities positions are also becoming more common.

The majority of postdoc posts are transitory, and some of them train applicants for future academic careers. Postdoc roles can help you prepare for faculty posts and professorships. Postdoc roles often last two to three years, with the potential to extend based on your company, university, and financial status.

While some postdoc positions are paid on a salary, others may be paid with grant stipends, fellowships, or scholarships. Ultimately, postdoc roles allow academics to continue their studies and conduct additional research.

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What Does A Postdoc Researcher Do?

Postdoc researchers do several tasks for their employers, but they are primarily researchers. They may work in bigger research groups or with tenured faculty or other mentors at their institution.

Mentoring, teaching, and grant writing are all common responsibilities for postdocs. These duties may help them prepare for a future career as a Principal Investigator (PI) or full-time faculty member.

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Postdocs frequently acquire temporary academic jobs that can help them prepare for a faculty position in academia, though this is not always the case. Many universities and educational institutions reward postdoc researchers for the contributions they make to their institutions.

Most employers want postdocs to create intriguing content to enhance their institution’s academic goals. They publish their work in peer-reviewed publications and represent their college, university, or institution in conferences.

How To Write A Cover Letter Template For Postdoc Position

Here are some measures to follow if you’re writing a cover letter template for a postdoc position:

1. Include all of your contact details

It’s critical to include your name and contact information in most cover letters so that employers can readily contact you if they want to learn more about your qualifications. Begin your letter with your name, address, phone number, and email address to make a professional and informative header.

List the date, the recipient’s name, the university or company’s name, and address beneath this information. Applicants frequently submit their cover letters together with their CVs. Consider using the same header as your CV to keep your application consistent and easy to read.

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2. Decide on a greeting

Taking the effort to properly address your letter might help you make an immediate connection with the job posting. Try to uncover the name of the individual examining resumes by doing some preliminary investigation into your job posting. This is usually the principal investigator or head researcher.

If you can’t locate the job advertisement, address your letter to “members of the search committee.” Even in your salutation, try to maintain a formal tone.

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3. Create an introduction

Explain why you’re writing the cover letter in the first paragraph. Mention the position you’re applying for and explain how you learned about it. You can mention a personal relation who works with the PI, the job advertiser, or the hiring manager here.

Include a brief introduction of yourself and information about your academic background. This can assist your reader in learning more about you, your research, and your working style.

Employers can learn about you as an academic by mentioning your dissertation topic, the field of study, and past educational experience.

4. Describe your credentials

Explain why you are the best applicant for the job in the main body of your cover letter. You can emphasize your qualifications and describe the abilities that make you a good fit for the job.

Rather than keeping your content generic, tailor it to the job posting. This can assist potential employers in seeing you in the role and translating your experience into job-relevant qualities.

Because many students opt to explain their current research or dissertations, a cover letter for a postdoc position in mathematics differs from standard cover letters. A synopsis of your topic, your essential arguments, the evidence you’ve gathered, and your overall contributions to your field of study should all be included in a single paragraph.

However, remember that your research and findings should be relevant to the role. Describe how your work will assist the institution to which you are applying. You can mention accolades and accomplishments, but make sure to tie each to the postdoc project and your qualification as a candidate.

5. Finish your letter

Explain where potential employers may locate your CV or any relevant documents they need to continue forward with you in the hiring process at the end of your letter. You can specify your availability so they know when and how to reach you.

Thank your reader for their time and express your anticipation of hearing from them soon. Keep your tone as professional as feasible once more.

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6. Review

Finally, proofread your cover letter to ensure correct grammar, spelling, content, and formatting. If you’re sending cover letters to many employers, double-check that the contents in your letter are relevant to the job you’re looking for.

Consider having your cover letter reviewed by a friend, coworker, or mentor. They might be able to provide you with some tips on how to improve your letter and catch the attention of potential employers.

Cover Letter Template For Postdoc Position

An example of a postdoc cover letter template is provided below. Format your cover letter like a business letter and include the following information:

[Name] [Address] [Phone number] [Email address] [Date] [Recipient’s name] [University, or employer, name] [University, or employer, address]

Dear [hiring manager name or job title]

I’m writing to express my interest in the available [formal job title] position at [university or firm name]. As a member of your team, I would love to continue my postdoc studies. I recently graduated from [name of university], where I studied [description of your research]. You may recall that [mutual connection name] expressed an interest in your lab.

[Your research summary]

I’d welcome the chance to continue my research in your lab and build a long-term relationship with [name of university or firm]. Because [explain how your research links to the institution’s goals], I believe the nature of my research is relevant to your lab.

I am an independent, self-motivated researcher with [years of experience]. My [related talents] might be a valuable asset to your laboratory as a detail-oriented, skilled, and innovative applicant.

I’ve included my CV and would welcome the opportunity to meet with you to discuss my abilities and qualifications further. Please contact me if you have any questions, and I eagerly await your response.



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Tips For Writing A Postdoc Position Cover Letter

Here are some extra pointers to consider when creating a cover letter template for a postdoc position:

1. Pay special attention to the formatting

Keeping your cover letter professional and easy to read might aid potential employers in scanning the contents. Keep your postdoc cover letter to one page or less.

Pick a clean, professional typeface like Arial, Helvetica, or Times New Roman in 10 or 12-point font to make reading easier. Use single spacing with one-inch margins and align your text to the left.

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2. Do your homework

Research the lab, institution, or firm where you intend to apply before writing your cover letter. Attempt to learn about their values, aims, and research initiatives. The more relevant information you can add in your cover letter, the better.

Connecting your experience to the job you’re applying for might demonstrate to employers that you’re genuinely interested in the position and recognize the value of joining their team.

Similarly, knowing the PI’s name lets you directly address your cover letter to the reader, making it more direct and personal.

3. Provide specifics

Finally, be detailed. When applying for multiple positions, recycling cover letters is sometimes easier. Staying generic, however, will not help your potential employer understand how your talents qualify you for their specific position.

Include the job description, the university’s research initiatives, and the institution itself. Explain any connections you have to the job description that demonstrate your interest in working in that particular position.

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How To Write A CV For Postdoc Jobs

Your curriculum vitae (CV) summarizes your academic and professional achievements. Contact information, education, research experience, grant funding, teaching experience, mentoring experience, publications, presentations, accolades, and awards are the basic areas to include.

Leadership, service, memberships, clinical certifications, licensures, and contact information for your references are among the other sections.

  • Unlike a resume, a CV does not have a page restriction, but that does not imply you should ignore the content. A doctorate student’s CV should be two to three pages long, whereas a postdoc fellow’s CV should be three to seven pages long.
  • There is no such thing as “the finest” format. Create a CV that best portrays you and your achievements. Remember to format the CV so that it is simple to read for the PI.

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  • Pay special attention to how you organize your categories and deliver information in each one. Items should be placed in reverse chronological order inside each section. Keep employment/involvement places and dates on the right side of the page; the left will hold more significant facts like university, degree, job title, job actions, and so on.
  • Place these parts higher in your CV if you have a history of research grant funding or high-impact publications. The idea is to highlight achievements that set you apart from other candidates, such as an award or a high-profile publication.
  • Including unpublished publications should be done with caution. Having too many documents in progress can give the appearance that you are having trouble finishing things. It is recommended to file papers that have not yet been published in a separate area labeled “Publication Under Review.”
  • Every page of your CV and application materials should have your name in the footer or top.
  • Use a standard typeface like Times New Roman or Arial with a font size of 11 to 12 points.
  • Format your CV so that it does not detract from the information. We recommend using bold text, ALL CAPS, italics, and white space to achieve a professional and clean look.

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  • It is not mandatory to mention your marital status, birth date, or photograph on your CV in the United States. Your nationality should be left out as well.
  • The format and substance of a CV might differ significantly between academic areas. Request sample CVs from your field from your adviser or peers.

FAQs On Cover Letter Template For Postdoc Position

What is postdoc position?

A postdoc is typically a short-term research position that provides further training in a particular field, and for individuals planning research careers in academia, government, or industry, the postdoc years can be an opportunity to develop independence, hone technical skills, and focus on research interests.

Is a postdoc the same as a PhD?

The first and foremost difference between the two is that a PhD is “awarded” after defending a thesis (plus additional duties depending on the department). On the other hand, a PostDoc is a provisional working position that some institution assigns, whose completion does not require any academic defence.

What is the title of a postdoc?

Postdocs’ are those who have received a doctoral degree (PhD or equivalent) and are engaged in full-time, mentored advanced training to enhance professional skills and research independence.

How long is the average postdoc?

Postdocs usually work on a temporary contract basis — typically two or three years at a time — but many find themselves in a long-term holding pattern as they look for permanent work.


Once you’ve figured out how to draft a cover letter template for postdoc position, have your supervisor or mentor look it over.

They are likely to have some hiring experience and can provide helpful advice from the other side. They can also ensure that your cover letter is formatted correctly for your industry.



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