Personal Assistant Job Description Template

Job brief

We seek to hire a flexible and dependable Personal Assistant to deliver tailored office and managerial support in well-structured and suitable conduct for senior management. The person will work one-to-one on a range of activities connected to the manager’s
professional life. This may include making travel arrangements and assisting with delicate duties.

To guarantee success in this duty, the person must demonstrate brilliant organization skills and certain experience in a managerial role. Being sensitive to the manager’s needs and the ability to work without supervision will make the person an outstanding professional.

What Does A Personal Assistant Do?

One common role of personal assistants is multitasking. Their job role is wide and encompassing, from project management to organizing activities, keeping notes to scheduling meetings, setting up conferences, and going on a trip with the executive director.

However, the job of a personal assistant is not pinpointed to the same kind of duties. The type of organization you work for will, to a large extent, determine the roles you will play. You can work in a corporate setting, charity organization, startup firm, or any other work setting.

For How Long Does A Personal Assistant Work?

Work hours could mostly be between 9 am and 5 pm on weekdays. However, some roles require you to work round the clock. For instance, being a celebrity personal assistant is encompassing and time-consuming because you will virtually be everywhere with your boss. This is why you must be flexible if you must do the job of a PA well. You can be called or texted at any time of the day or night, even on weekends and you would have no option but to be at your duty post.

There is also a great career progression for a personal assistant. For instance, you may begin your career as an administrative assistant and end up an executive assistant or organization
secretary. Since the position has a wide scope, you may end up with the opportunity to gain new skills to add to your resume. Moreover, by working closely with the management team, you learn a lot about the company and gain invaluable business experience if you decide to.

Personal Assistant Responsibilities

The person will be responsible for the following duties:

Reporting to the manager and performing clerical and office duties
Acting as a go-between the administrator and clients
Screening and directing phone calls and distributing correspondence
Handling requests and queries in the right manner
Typing, formatting and editing reports, documents and presentations
Entering data, maintaining and keeping records
Setting up appointments, maintaining an event calendar and sending reminders

Requirements for a Personal Assistant

Established work experience as a personal assistant
Awareness of office management structures and procedures
Proficiency in MS Office and English
Outstanding verbal and written communication skills
Excellent managerial and time management skills
Diplomacy and negotiation skills
Current with the existing office gadgets and applications
Outstanding interpersonal skills
High School diploma or GED
Diploma or certification in secretarial job, office administration or related posts
1 – 2 years of experience on the role would be appreciated

Why Should I Become A Personal Assistant?

Becoming a personal assistant can be a great career decision, coupled with the huge benefit of becoming one. A personal assistant plays an immense role in the success of an organization. The career has the potential to see you travel around the world and earn six figures. As a result, your lifestyle could be changed from the ordinary to the extraordinary, often rewarded with cars to drive, accommodations in the choicest part of the city, and corporate gifts.

Moreover, as a PA, you can grow through your job when you put in your best efforts and acquire more certifications or certificates. There are hundreds of courses to take to help you easily rise to the top. This is to tell you that the PA is an integral part of the organization. The personal assistant has professional bodies such as the Institute of Administrative Management or the Executive and Personal Assistants Association. As a member of the professional body, it is an amazing way to network with your colleagues, seek and provide advice, and offer continuing professional development opportunities and training to enhance your careers further.

How To Get Work Experience As A Personal Assistant

Most employers ask for two years of work experience and most entry-level applicants may not have such experience. Therefore, while you are studying, you will need to gain some work experience. You can browse and apply for short-term or apprenticeship jobs. They may not pay or may pay just a stipend, what is more, important is the experience you will gain to help you apply for bigger roles. You may also look for volunteer jobs to do.

While sending out your application, be positive about the whole thing. Do not be afraid to send out your letter. Emphasize how much you would love to get the job and why you would love to become a personal assistant.

If you eventually get a work placement, make sure to be punctual, dress smartly, and make a good impression. Offer to do everything with your mind, not look at the pay.

Personal Assistant Salaries

Your salary as a personal assistant may vary due to certain circumstances like your place of work and who you work for. For instance, working in a larger organization means your salary will be higher than that of your colleague working in an average or smaller position. When comparing salaries, the number of hours you put into the work and years of experience may also count. The average salary of a PA is in the range of $25,000 and #62 500

Conclusion

To be a personal assistant, you must decide and start somewhere. You may not start as an executive assistant, but your activity and efforts will take you to the top.

References

resources.workable.com – Personal Assistant Job Description
ziprecruiter.com – Personal Assistant Job Description Sample Template
totaljobs.com – Personal Assistant job description

Personal Assistant Job Description Template

Table of contents

Who Is A Personal Assistant?