What Does Tendering A Resignation Really Mean? | 2023

Every quitting employee must notify their employer of their plans, whether they are resigning for a new job or retiring. Resigning can also be called tendering a resignation. 

So, when tendering a resignation for whatever reasons, maintain a professional tone and provide any pertinent details.

In this article, we’ll go over what tendering a resignation means and how to tender a resignation. We’ll also provide other information about tendering a resignation and examples for you to use.

What Does Tendering a Resignation Really Mean?

Resigning means indicating that you have discontinued your working relationship with your employer. Tendering a resignation formally means notifying your boss/manager that you will be leaving the company. This might be in the form of a personal encounter, an email, or a letter. 

It is customary to provide at least two weeks’ notice so that your company has adequate time to recruit a successor for your position. 

How to Tender a Resignation 

Below are some ways to tender a resignation professionally: 

1. Explain it in writing 

You usually give oral or written notice when you decide to resign. It is customary to give your employer at least two weeks’ notice when workable so that they can find a substitute for your position.

A resignation letter is a formal letter informing your present employer that you are leaving and stating your last day at the company.

Meanwhile, in writing your resignation letter, include your contact information, department, and departure date. It’s also good to mention your reason for leaving your job. But if it’s for personal reasons, you might not need to explain.

You can also say that if your boss wants to discuss your resignation in-depth (in person), you’ll be happy to do so.

2. Resign Courteously 

If you leave courteously, you’ll have a seamless and friendly separation from your workplace. If done properly, you can leave your job on good terms.

Irrespective of your reason for quitting, express gratitude for the opportunities your company gave you and highlight the experience you got while there. 

Even if you’re leaving because of a disagreement with the company, only mention the most important details without passing judgment. Courteously tendering your resignation may encourage your employer to grant you a reference or consider you for future opportunities.

While you’re here, you may want to check out: How to Write a Retirement Resignation Letter | 2023 Full Guide

3. Arrange a Meeting 

Arranging an appointment with your boss and tendering your resignation in person might be more personal. If you prefer a face-to-face meeting, you can explain the same thing as you would in an email or letter. 

Again, if you have an excellent working relationship with your boss, you might also share your future intentions with them. If your company demands a formal resignation letter for HR records, you can follow up with one.

If you’re retiring because of a disagreement with your boss, include an HR representative in your meeting so you may express your concerns while keeping the discussion cordial.

4. Plan an Effortless Transition

In most cases, you should give two weeks’ notice before resigning. But if you’re on an employment contract, consider the terms and conditions. You may need to offer a specified amount of notice to comply with the contract.

When you are working on a project when you decide to resign, inform your supervisor so that they will be aware of the project’s status and the course of action. 

You may choose to be nice and inquire whether your employer requires assistance in hiring or training your replacement. This will display your professionalism and regard for the company, which may help you keep the relationship going even after you depart from the organization. 

5. Complete all required documentation

You may be required to complete some documentation at the time of your resignation. Meet with HR to review the needed documentation and ensure you’ve followed all the quitting requirements. This meeting might also include a discussion of your last pay and other perks, such as your retirement fund.

Your employer may also conduct an exit interview to learn more about your time at the firm and how you feel about the management. Irrespective of your feelings, be honest and courteous during this interview by offering constructive criticism of your ideas.

Tendering a Resignation Email Example

Before you write your resignation email, it’s a good idea to review some tendering email example(s). These are most helpful if you’re feeling sensitive about the issue and want to be sure you’re speaking in a neutral tone.

An example might assist you in deciding what type of information to include and the format you should use in tendering your resignation email.So, below is a tendering resignation email example that you can use as a guide to writing your own. 

Email Subject Line: Resignation – Your Name

Dear Mr./Mrs./Ms. Last name,

I am writing to let you know that I am leaving my position as Data Analyst. The 2nd of April, 2023, will be my last day. 

I appreciate you very much for all the opportunities you have given me via this organization. I have learned a lot over the last five years, and I will never forget how wonderful everyone has been to me. 

Please let me know if there is anything I can do to assist you with this change. You may reach me at [email protected] or 222-222-2222.

Thank you once again for your unwavering support and encouragement throughout the years.

Respectfully yours,

Your Full Name

Tendering a Resignation Email Template 

Resignation email templates may also be quite helpful regarding email formatting, such as demonstrating how to structure various elements of your message. Here’s a resignation email template that you can use to structure your resignation email.

Email Subject Line: Resignation – Your Name


Paragraph one

Begin your email by explicitly saying that you are resigning and specifying the date your resignation will take effect. You might also briefly explain why you are leaving.

For instance, you may say that you have changed careers, are going to school, or are resigning for personal reasons. If you have a new job, do not give in too much information.

Paragraph two 
This component (optional) of your resignation email message should express gratitude to your employer for the chances you have had while working there.

Paragraph three

Offer to help with the transition in this part (which is also optional). You may make a particular offer, such as training a new employee or making yourself available through email for a week or two following your departure. Otherwise, provide a generic offer of help.

Last paragraph

Finally, provide your non-work contact information to maintain communication with your company after you leave. You can add this in your closing paragraph or your email signature.


Respectfully/Sincerely/Best Regards,

Your Full Name

Also, check out: When To Resign From A Job: 10 Signs It’s Time To Quit | 2023 Samples And Examples

Tendering a Resignation Letter Examples

Here are some tendering resignation letters examples. You can look through them before writing yours.

Tendering a resignation letter due to a change in career

Dear Mr. Williams, 

Kindly accept my resignation, which will take effect on [your last day of employment]. I have taken a position at [insert your next company type] and am excited about my new career path, even though I will miss working with you.

Thank you for your help and opportunities over the past [enter period you worked at the firm].

Please let me know if you need any support with this change and how I can assist you in the coming weeks.


Jane Parker

This example refers to an industry rather than an individual firm. The name of your next employer does not need to be included in your resignation letter.

Tendering a resignation letter due to family reasons

Dear Mr. Green, 

Please accept my resignation, which will take effect on August 1st. As you know, my ill mother is bedridden, and I need to stay at her side during this difficult time.

Working with you has been a pleasure, and I’ll never forget the invaluable experience I have gained here.

Thank you for understanding.


Chris Walter

Tendering Resignation Letter Template

You can use the following resignation letter template as a guide:

Dear Mr./Ms./Mrs. [Last Name of Supervisor],

I am writing to let you know that I am quitting my employment as [job title] at [business name] since I have received a better offer. [Date of departure] will be my final day of employment. I appreciate your help and support throughout my time here and am grateful for the invaluable experiences I have obtained. It has been a delight to collaborate with you.

I would happily assist you with a seamless transition and, if necessary, assist my replacement.

Thank you, and kind regards,

[Your name here]

Can an Employer Refuse to Accept Your Resignation? 

The only genuine reason to refuse a resignation is if you haven’t given your employer ample notice as required by your contract; otherwise, your employer will have no choice but to accept your departure. 

Part of their reaction might be because they’re sad you’re going and can’t emotionally accept the circumstance. However, after you’ve submitted your resignation, your notice period begins, and there’s nothing they can do to prevent you from departing once it’s time. 

If you’re a standout player on the team, their denial may be the start of a counteroffer. Sticking to your guns is typically advisable if this is the case.

It’s also worth noting that while a verbal resignation is possible, you should double-check your job contract for particular terms. It may still be required to draft a resignation letter or, at the very least, have another employee witness the process to ensure documentation in the event of a disagreement.

Throughout the process, remember that you are essential when tendering your resignation. However, how you handle your parting conversation with your manager and coworkers may be what people remember about you after you’ve left the company. 

Your behavior throughout your notice period also contributes to your legacy and ability to leave on good terms. How you complete the handover process may impact how prospective employers regard your work. Professionalism is essential throughout the process and should not be compromised simply because you are leaving.


Resignation letters are usually required when resigning from a job. Tendering your resignation to your boss might be difficult if you’re leaving your current work to pursue a new professional opportunity.

Maintain a professional demeanor while retiring from a job, regardless of the emotions involved. Similarly, if you’re quitting your job because you can’t stand working there any longer, behave professionally and make your talk with your boss brief while announcing your resignation.

FAQs Tendering Resignation

Do I have to write my reason for resigning in my letter?

In your resignation letter, you don’t have to explain your departure. You can always inform your manager in person if you get along well with them. However, you are not obligated to explain if you do not want to.

What day is the best to resign?

Resigning at the end of the day, Monday or Tuesday, is best. The time is in your favor. When you resign at 5:00 p.m., you can hold your resignation meeting and then leave your workplace, allowing you to remove yourself from any possible discomfort.

When do I start collecting benefits before resigning?

You can start collecting benefits immediately if you haven’t gotten another job. You can apply for benefits as soon as you know when you leave your job. You’ll need to establish a reasonable cause for resigning; otherwise, you’ll be paid less for the next three months.

Should I stay back if my boss offers a pay raise?

Your boss may try to persuade you to stay by promising you a raise, a promotion, more vacation days, a more flexible schedule, or that coveted corner office, etc. However, employment experts agree that deciding to stay on board after giving notice of leaving is not typically a good idea.

How much notice do I give before quitting my job?

Many individuals assume that giving two weeks’ notice before quitting a job is legally necessary. And this is a usual practice in the United States. However, it’s not true. State or federal law does not require you to provide your supervisor with two weeks’ notice before leaving your employment.


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