How to Write a Statement Letter in 2023 | Easy Step by Step Guide

As part of your job or university application, you may be asked to write a personal statement detailing your credentials and appropriateness for the position or degree program.

By writing a good statement letter, you will demonstrate your ambitions, talents, and attitude to an employer or institution.

A powerful statement may make your application stand out and boost your chances of being hired or admitted to education.

This article will teach you how to write a personal statement for a job or graduate school application.

What exactly is a Personal Statement?

You usually compose a personal statement when applying to graduate school or scholarship programs. Personal statements allow you to introduce yourself and demonstrate why you are a good match for a certain program. However, before looking at samples of personal statements, it’s critical to grasp their structure.

A personal statement, which you may submit with job or university applications, summarizes your achievements, goals, abilities, and interests. Job application statement letters are one paragraph in length and brief.

The same material is offered in more depth in university application statements, which might be three or four paragraphs long. Make careful to correctly follow any personal information standards that organizations or institutions may have.

Below, we will discuss how to write a statement letter.

How to Write a Personal Statement Letter

Personal remarks should stand out. It is vital to display your credentials as well as your variety. As a result, a personal statement should include the following three topics:

  • Reasons you want to go
  • How your credentials are unrivalled
  • How will you maintain your success?

Overcoming hardship is a prominent subject in personal statements. Significant personal achievements may be conveyed while also demonstrating your variety.

In your essay, you are not just outlining your arguments for selecting a certain program. You’re expounding on the benefits of including someone like you in their program.

See also: How to Send a Letter Internationally| Simple Step-by-Step Guide

When Should You Write a Personal Statement Letter?

Many various events in life may necessitate that one writes a personal statement. These include;

  • submission to your school’s gifted program
  • an application for college entrance
  • an application for graduate school
  • application for admission to business school
  • an application for admission to law school
  • ESL teaching application outlining your educational philosophy

On occasion, you will be given a topic for your personal statement. In other cases, you will just be asked to identify yourself or explain why you would be a good match.

How to Write a Personal Statement Letter

You should prepare a statement letter in the formal business letter style since it is a professional business letter.

Divide the process into small bits and focus on each independently while writing a statement. A statement is made up of an introduction, a body, and a conclusion.

These are the exact steps on how to write a statement letter;

1. Use official letterhead

Because this is a letter, you must identify yourself as the sender. Although a return address is a regular part of letters, the reader will find it simpler to read since it is at the top of the page.

The contact information for your firm, such as the building/physical location, email address, phone number, and so on, must be on your letterhead. Letterhead typically includes the corporate logo as well.

This is the first step on how to write a statement letter.

2. Write a personal introduction.

Allow your personality to show through in your introduction. Explain why you are interested in the degree or employment. If you have recently encountered the job type or course subjects, indicate how it impacted you. You may urge the reader to keep reading by personalizing yourself in your message.

You might start your job application by discussing what drew you to the position. Use one compelling line to emphasize aspects of your personality and interests in the role or firm—mention which courses or components of the degree match your interests in your university application. A university introduction might be a whole paragraph.

3. Emphasize relevant skills, interests, and experiences

This is a very important step on how to write a statement letter.

In the body of your statement, highlight your relevant experiences, interests, and talents for the job you’re applying for.

Include details such as:

Qualifications and experience: 

Write about your school history, professional qualifications, accolades, years of experience, and positions related to the job or academic course requirements.

Relevant competencies

Discuss the talents and skills you’ve gained throughout your job or while attending school. Consider discussing specific traits or talents specified in the institution’s job description appreciates in pupils.

What changes you would make

Give specific instances of how you might help the firm or institution. Mention any qualifications you may have for a certain profession or course, the particular skills you wish to learn and the positions you want to do.

See also: How to Ask for a Letter of Recommendation for Grad School | Guide

Your academic or professional goals: 

Explain how the post or program for which you are seeking aligns with your future objectives. Consider concentrating on just one goal that the job or training will help you achieve.

A university statement may be many paragraphs lengthy, yet a job application statement maybe two lines long. A recent high school graduate may just require one paragraph, but someone seeking a post-graduate degree may need two paragraphs to show their professional skills and past industrial experience.

4. Write a strong ending.

You may make a lasting impression on prospective employers or university admissions officers by crafting a convincing ending. Explain why you applied and what you want to accomplish if chosen.

Write in a way that encourages the reader to take action about you as a job applicant, such as studying the rest of your CV or other academic credentials.

This is another step to write a statement letter.

Your conclusion might contain the following:

Extension of your professional goals: 

Mention a specific goal that the position you’re looking for may assist you in attaining in the end. Connecting your goals to the job you’re looking for may help show your fit for the post.

Education objectives and employment prospects: 

Include in your university statement how the institution’s philosophy or coursework will help you prepare for the future. Mention your short- and long-term goals, such as your goals for school or a career.

A synopsis of what you stated:

Put your statement’s key points into a one-sentence conclusion. Attempt to connect your successes, talents, and experiences to how you want the institution or organization to progress.

Refer to your opening statement:

Present your introduction and why the job or degree program appeals to you by combining your desire and qualifications. Your speech should conclude with your joy for the opportunity.

Consider which technique would be ideal for your statement since the conclusion of your job application statement might be one phrase. A college application conclusion might be as long as a paragraph. Consider combining two or three options to come up with a persuasive conclusion.

Ensure to seal the letter.

Your letter should conclude with a complimentary closing phrase, such as Sincerely, Respectfully, Truly Yours, and so on. Following the closure, there should be a signing line.

The signing authority’s name and title or position within the company or organization should appear on the signature line.

Remember that signing the letter is essential since it attests to its legitimacy.

5. Fine-tune and proofread

After you’ve completed your statement, revise and proofread it. You could come across sentences that you can improve by reading aloud. Keep an eye out for things like:

  • Correct language and use
  • significance
  • The active voice
  • particularity
  • precise phrasing
  • Easy-to-understand language

After you’ve modified and checked your statement, consider having a friend or colleague evaluate it. They may provide you with useful feedback on how to improve your writing.

How to Write an Effective Personal Statement

An excellent personal statement consists of relevant facts delivered professionally with a personal touch. Consider the following suggestions as you write your statement:

As you talk, type: Use words that you use to discuss your ambitions, abilities, and qualifications to personalize your statement.

Write clearly and concisely: Keep your terminology simple and use short words to make a compelling statement.

Use the active voice: 

Use forceful verbs to hold the reader’s attention and attract attention to your accomplishments.

Maintain a positive attitude:

Use language that indicates your gratitude for the opportunity to apply and your enthusiasm for the position.

Be distinct: 

Include in your statement how you differ from the competitors. If you include brief examples and information about your experiences, your CV may stand out.

See also: How to Send a Letter Internationally| Simple Step-by-Step Guide


For a School Application


Good day, Sir.

I’m excited about improving my marketing career and learning more about marketing strategies, so I’m applying for a position in your Marketing and Public Relations course. I became interested in marketing while studying for my Diploma in Business Administration at the City College of Commerce. The marketing module captivated me. I appreciated seeing how marketers use language and graphics to get people to buy products and how they use new marketing platforms like social media and virtual reality.

After completing the training, I began working as an advertising agency The Digital Edge administrator. Because of my eagerness to learn and try new things, I was able to grow in the company. My passion for marketing grew as I progressed from administrative duties to market research to assist in planning marketing events.

I feel I am equipped to develop in my career and want to be a marketing manager. By obtaining a Master of Business Administration at Darwin School of Business, I would be able to advance in my preferred job. From my perspective, my degree in product development, brand management, and consumer behaviour would prepare me to be a good marketing manager. I enjoy how your institution offers part-time study and online courses. These options would enable me to attain academic achievement without jeopardizing my performance at The Digital Edge.

I like your school’s commitment to professional development and reputation for excellence. It would, in my view, be an exciting learning environment where I could meet many other students who share my interests. My eagerness to learn, as well as my outstanding academic and professional qualifications, will be beneficial to your organization. I have fond memories of my time at XYZ College of Commerce, and I hope that the Darwin School of Business will enable me to make many more.

I will address any personal questions you may have.



Model Statement Letter for Non-Profit Organizations

[Organizational letterhead] [Date]

Under-Secretary-General Ban Ki-Moon

International Organization

New York, NY 10017


Good day, Sir.

I’m pleased to declare that ___ [name of organization] supports the UN Global Compact’s ten principles on labor, the environment, human rights, and anti-corruption. We make it known to our stakeholders and the general public with this promise that we aim to support the Global Compact in its efforts to promote these ideals.

Furthermore, we commit to engaging with and participating in the UN Global Compact in the following way(s): [Please indicate how your firm wants to get engaged and assist; give sources:

See [] for suggested involvement options depending on the kind of organization you represent.

We are aware that submitting a Communication On Engagement (COE) outlining our organization’s efforts to support the implementation of the ten principles and communicate with the Global Compact is a critical criterion for Global Compact membership. We vow to report on our accomplishments over the following two years in line with the Global Compact CEO policy because we believe in public accountability and transparency.



(Mr./Ms.) [Name]

Organizational [Title] Head (e.g., CEO, President, Director)

* The letter must be signed by the organization’s senior executive.


FAQs on How to Write a Statement Letter

What is a statement letter?

Statement letters and information letters are often used interchangeably. They are letters informing recipients of changes to business policy or practices. These letters do not discuss or debate merit. They are engaged to ensure that everyone is informed of the current policies as well as those that have changed.

Why would someone use a statement letter?

Statement letters include simple phrases that convey vital information. This might be due to workplace regulations, procedures, and legislation changes. Such statements are often feeble and hence do not adequately sustain a conversation. A statement letter must be official and interestingly written.

What are the important components of a Statement Letter?

The four basic components of the statement letter are as follows:
A clear relationship between your goals and interests
Any proof of the company’s success and previous experiences
Hobbies that work with the current software
String writing encourages individuals to read the whole letter.

How do you end an official declaration letter?

Your formal declaration letter should contain a nice closure, such as “truly yours,” “respectfully,” and so on. Following the conclusion, a signature line is required. This line should include the signing authority’s name as well as their title or position within the company. The signature, which validates the letter, must be attached.

What are the stages that an official declaration letter must take?

When crafting your formal declaration letter, keep the following principles in mind:
Maintain simplicity.
Writing must be concise.
Only provide facts that the letter demands.
Be honest and share facts.
Make your wording clear.
If necessary, issue a call to action.
Modify and proofread your work as needed.


Statement letters, also known as information letters or letters of transmittal, convey information about a change in policy or practice. This is often written by managers, supervisors, or any executive officials of the company or organization to address changes within the business or organization or any other concerns that impact the firm.

Because of their matter-of-fact tone, these letters seldom merit debate or discussion.

Regardless, it is still important since it keeps everyone up to date on what is happening right now.

The purpose of personal statements is to persuade the assessment panel to choose you without hesitation. Only you can tell your story. Tell it with pride. So be sure to focus on the three crucial parts.

Use these resume writing examples to ensure you’re in top shape. Be prepared with these smart questions if the review board calls you for an interview.



Leave a Reply
You May Also Like