How To Write A Retirement Resignation Letter in 2023 | Full Guide

There is no denying that getting to retirement age is a delightful thing. It comes with a sense of accomplishment to stay with a company for years and leave the right way. These days, you can achieve this if you write and send in a resignation letter for retirement in 2023.

For anyone, writing a retirement letter is a significant accomplishment. You’ve thought about your alternatives, made plans, and put money away; now you’ve decided it’s time to start savouring your new retirement lifestyle.

Start by politely informing your employer of your retirement plans before sending in your notification in writing. This allows your employer the chance to plan for your departure

Ensure that you write a warm resignation letter to help keep the company connections and working relationships you developed over your career as you transition from employment to retirement.

This post provides a complete guide on how to write a resignation letter for retirement in 2023.  

What is a retirement letter?

A retirement letter is a document that serves as an official announcement of your retirement intentions. Even if you may have informed coworkers and your manager about the probability of your approaching retirement, you should not leave without official notice.

A retirement notification is quite similar to a resignation letter. The significant distinction with the retirement letter is that you can request to begin collecting your retirement benefits package and stating your plan to depart.

Remember that this is an official announcement of your intention to retire. In light of this, you should write your retirement notice as a letter rather than just a regular email.

What are the steps for resigning due to retirement?

Review your company’s policies

It would be best if you learned how your firm deals with retirement. Contact HR, review company records containing this information, or speak with coworkers familiar with the situation. The more you understand this process, the more prepared you will be.

Give advance notification

Although two weeks’ notice is the standard for a routine resignation, you may want to provide more notice in the case of a retirement, especially if you have been at the company for a long time and have cultivated a cordial relationship with your boss.

Before you submit your resignation letter for retirement, you should have a physical meeting with your employer to determine a final date that works for you and the company.

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Write your resignation letter. 

This is the final step of your official resignation notice and will be kept in your employee file. Remember to forward a copy to human resources so that they can start working on your benefits.

What steps should I take to submit a retirement letter?

You may want to inform your employer about your plans before submitting your retirement letter. This can be via a casual conversation with them. Or, you can arrange a meeting if there are any specifics to discuss, such as your notice period or particular benefits.

You can submit your retirement notice when you’ve discussed retiring with your company or HR team and received verbal approval. After you resign, your employer will file the retirement letter with your contract and other employee documents.

You can choose to send a follow-up email to let your employer know that you’ve sent in your notice. In addition to giving them a chance to acknowledge that they’ve received it, this will alert your boss that you’ve sent them a letter of resignation.

How do I write a resignation letter for retirement?

Start your retirement resignation letter with a header containing the sender’s contact information, addressee’s contact information, and date. After that section, there’s the letter body where you state your intentions to retire and the date.

Here, you can also express thankfulness for the job opportunity, especially if your work experience was pleasant. Then you can end with a brief conclusion to summarize your thoughts.


The headings for resignation letters for retirement in 2023 are primarily conventional, containing your contact information, the date, and your boss’s contact information (or whoever you address the letter to).


Include a quick greeting that addresses the recipient at the start of a letter. If there is a cordial relationship with the reader, you may use their first name, such as “Dear Mathews.” However, mentioning their title and the last name is best for a more professional letter. So you can have something like, “Dear Mr. Gauis.”


The body of your resignation letter for retirement may have about five paragraphs. But provide the letter’s purpose in the first paragraph. It can begin with a sentence about your intention to retire and the date of your last day of work.

After this, you can tailor the rest of the body to your specific experiences. You can include personal information, such as skills learned or retirement goals.

If you’ve had a positive work experience, feel free to express your gratitude or share personal stories to indicate your appreciation for your time at your job. If possible, you may also offer to help with the transition.


You can now conclude the letter with a closure like “Sincerely” or “Gratefully,” then sign and date.


The conclusion is the letter’s concluding section. Nothing in this section needs to be particularly expressive; a simple concluding idea followed by a valediction will suffice.

What are the tips for writing a retirement letter to your employer?

When sending a retirement letter, you must conclude your career positively. This is your chance to cement relationships, show gratitude, and leave a good impression on your employer.

Writing your resignation letter for retirement does not have to take pages; a few brief paragraphs will suffice. So, you should emphasize the following crucial points in your letter:

  • Your current position title.
  • The company’s name.
  • The name and position of your manager.
  • Your notice period
  • The final day you intend to work.

Write your retirement letter to the correct people

Ensure that you address your letter to the right individuals, like your direct manager or supervisor. You should also provide the HR manager with a copy.

Express your gratitude

A retirement notice is an opportunity to express gratitude for the help you’ve enjoyed over the years at your workplace.

Make an offer to help with the adjustment.

An employee departing will always cause some level of disturbance in a corporation, regardless of the position. Though this is unavoidable, volunteering to help with the transition can help to reduce the challenges your previous employer will have when you retire.

The assistance you may offer will vary based on your job role. You may offer to develop clear handover documentation, suggest or help hire a replacement, instruct your next-in-line, and provide ad hoc support with any problems.

Inquire about the specifics of your retirement benefits.

If you have any questions concerning your retirement benefits package, you can ask in your resignation letter for retirement. Whether it’s a business pension plan, continued access to resources, or other forms of benefit, knowing what you’re entitled to will help solidify your retirement bliss.

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Leave your contact information.

Maintaining an active social life is one of the keys to a happy retirement. You should maintain contact with some of your former coworkers. So, consider providing contact information like your personal phone number and email address.

Indicate interest in providing freelance or consultative services

You can offer to provide continuous help to your former employer on a freelance or consultative basis after you retire. Though this will depend on your job role, you can earn a little extra spending money for your retirement. If you’re open to this, include a statement in your retirement letter to indicate interest.

Although not entirely necessary, you may suggest changes to job duties or other necessities to make the transition phase more comfortable and beneficial to the company, especially if you have spent a long time at the organization.

How can I make my retirement letter professional?

Your resignation letter of retirement should not be informal. It is also an official document for HR to begin processing your retirement papers; you want it to accurately reflect you and your work.

So, ensure that it conveys your message professionally with these steps:

1. Stick with the right tone

Depending on your position and the company’s culture, you may adopt a casual or formal tone. Either way, your style must balance being polite and assertive.

Depending on your position and circumstance, your company may try to persuade you to remain with them longer. Your letter should convey that message clearly if you are certain of your retirement intentions. However, there is no need to be disrespectful.

2. Proofread

It’s your retirement resignation letter. So, after getting the tone right, ensure that the grammar and punctuation are error-free and of excellent quality.

You won’t want to misspell any names or forget to capitalize the company’s name. You can also have a capable friend or colleague proofread for hard-to-find errors. Try Grammarly (an editing tool) to check your grammar, punctuation, and tone.

3. Choose the proper delivery method.

It is acceptable to email your notice if you work remotely. But if your employer has a preferred delivery channel, adhere to it. However, no matter the required delivery mode, you should submit the letter electronically, so there is a record. Remember to copy your superior and the HR representative.

You may also present your letter in person to your management directly, especially if you have a cordial relationship.

Retirement resignation letter sample

To send your resignation via email, you do not need to add a header, but the subject line should identify the message’s content. This is an example of a casual retirement resignation email:

Kelly Brown—Retirement resignation June 14

Dear Susan,

After 25 years with Ross and Sons, I will retire on June 14. I’m looking forward to traveling the world with my husband. We already have an RV and a map with our first few travel choices (the first trip will be right after Christmas.)

When Ross and Sons opened its first branch in Manhattan, I was excited to see the company flourish in new cities. I am sincerely grateful to you for the opportunity to lead the construction of those new branches. Your new ventures in Chicago and New Jersey will be just as successful.

While we prepare for my upcoming retirement, I want you to know that I am willing to play my part in making the transition smoother. Since I have been on the hiring committee for my department for the last two decades, I could help you interview prospective employees.

Also, because I have good working relationships with our suppliers all over the country, I would be glad to introduce them to my replacement. I’m confident that whoever you select to fill my role will do a brilliant job maintaining the relationships I’ve built over the years.

In addition to sending my good wishes, I would also like to request that you process my 401(k) and pension at your earliest convenience. The funds will be beneficial when Devon and I start our travels. We’ll be sure to send postcards!

With gratitude,
Kelly Brown.

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FAQs on how to write a resignation letter for retirement

How can I make my retirement letter professional?

1. Stick with the right tone
2. Proofread
3. Choose the proper delivery method.

What are the tips for writing a retirement letter to your employer?

1. Write your retirement letter to the correct people
2. Express your gratitude
3. Make an offer to help with the adjustment
4. Inquire about the specifics of your retirement benefits.
5. Leave your contact information.
6. Indicate interest in providing freelance or consultative services

How do I structure a resignation letter for retirement in 2023?

Your resignation letter for retirement letter should follow this structure:
1. Header
2. Salutation
3. Body
4. Signature
5. Conclusion


A proper resignation letter for retirement is essential to leave your job formally.

It is an essential document because it signals the start of your future adventures. So to write the perfect retirement resignation letter in 2023, follow our complete guide.

Congratulations, and cheers to the start of something new!



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