What To Say When You Resign From Your Job | 2022 Samples and Example

It’s time to leave your job, and you’re prepared to do so, but how do you inform your boss? What do you say to your boss when you do not know what to say?

Being professional when giving notice is just as crucial as being professional when attempting to be hired. You’ll want to leave on good terms‌.

You’ll build your network for future job hunts if you leave the proper manner. If you go the wrong way, you’ll see the bridge burn behind you. Even if you’re in a tough situation, it’s always ideal to leave as graciously as possible.

What is the best method to inform your boss that you are quitting your job? Regardless of why you’re quitting a job, here’s how to do it properly.

How to Tell Your Boss you’re Resigning

If you follow these seven steps, you’ll have a better chance of keeping a great connection with your former boss and coworkers after you’ve left your job.

1. Request an In-person Meeting

You can keep your professional relationship intact by first meeting with your boss and discussing your resignation in person.

Meeting in person is good business etiquette because it allows you to have a fruitful two-way conversation about your reasons for leaving and your plans to ensure a smooth transition.

If you have a specific date in mind for your resignation, you can plan your meeting ahead of time to give yourself and your employer adequate time to prepare for your departure.

Taking the time to meet in person shows that you appreciate your employer’s time as much as your work experience.

There is no better time to read through How to Resign from a Job You Hate in 2022 if not now.

2. Outline Your Reasons for Quitting

You may leave for a variety of reasons, including moving to a new city or seeking career advancement elsewhere.

When you’re preparing to leave a job, ‌figure out why you’re leaving so you can confidently approach your boss with a clear, deliberate explanation.

If you’re leaving to seek other career options, you can explain to your employer what you’ve learned that will help you in your future position.

If your reasons for leaving are related to your current working experience, you can talk about what you like about it and what professional needs another position might give for you to excel in the workplace.

You may ‌uncover realistic prospects to better your current position enough to stay if you evaluate why you are leaving.

If you’re leaving to improve your work-life balance, you might ‌talk to your boss about changing your schedule or experimenting with remote working possibilities.

When making these selections, the most important thing to remember is to put your happiness, job satisfaction, and career advancement first.

See the various reasons you should consider in this article; When To Resign From a Job: 10 Signs it’s Time to Quit | 2022 Samples and Examples

3. Give at least two weeks’ Notice

In many workplaces, giving two weeks’ notice is ‌conventional professional politeness. This kind of resigning allows you to tell your employer of your last day while giving them time to hire and train a replacement or absorb your tasks with current employees.

If you can stay, you may provide a longer transition period, but they should save shorter notice periods for situations when your new employer requires you to start sooner or other extenuating circumstances that force you to depart sooner than two weeks.

If you have a new employment opportunity lined up, you have the option of informing your employer that your leave date is predicated on starting a new job, however; you are not compelled to do so.

You can offer your two weeks’ notice during your in-person resignation meeting with your boss and include your leave date in your formal resignation letter. Using both tactics shows your commitment to making the move as painless as possible.

If you just started a job and it’s not what you deemed it fit as, here is the best way to Resign from a Job you Just Started

4. Offer to Facilitate Position Transition

Offering to assist your firm and team in preparing for your leave will help you keep a positive professional connection with your employer. You can assist your employer in making a smooth transition by: 

  • Assist in the identification of good ‌replacement candidates. 
  • Try to finish as many of your current projects as you can. 
  • Outline project needs and following measures if you won’t be able to finish them. 
  • Train a current employee to take on part of your responsibilities temporarily.
  • If a new employee arrives before you depart, assist with their training.

Taking these efforts to assist your employer shows your desire to contribute to the company’s success even as you move on to other opportunities.

You can also improve your professional relationships with your coworkers by demonstrating that you care about their continued success at work.

Quickly go through to see the Best Day of the Week to Resign From Your Job?

5. Express Gratitude

It’s critical to express gratitude for the possibilities they have given you at the company when you meet with your boss.

For example, you’ve probably learned new skills and made professional connections while working for your employer, both of which you might thank them for as you prepare to leave. This role might be one reason you got a new job.

You can thank your employer in your resignation letter, and you should send a thank-you message as well. If you worked closely with select employees, a goodbye message or email might also show your gratitude for their help and support during your time with the organization.

As you advance in your work, these gestures might help to merge your professional connections.

Don’t Fail to read through; How To Write A Resignation Acceptance Letter

6. Provide Constructive Feedback

By offering constructive comments on your experience, you may help your employer improve the workplace.

While you can express your comments during your initial resignation meeting, many firms will schedule an “exit interview” for you to report your experience in writing.

They may ask you to provide comments on the following topics during an exit interview:

  • Working in an office atmosphere has been a learning experience for you.
  • Your obligations at work
  • The advantages of your job
  • The education you gained
  • The company’s policies and culture
  • Relationships between superiors and managers
  • Collaborative relationships 

It’s critical that you provide specific, helpful, and honest comments. If you’re resigning because of a negative experience you had at the organization, ‌encourage your boss to confront and rectify the situation.

This feedback can assist a business, provide better service to employees, and increasing retention, which is another essential contribution you can make as you transition to other opportunities.

If you’re treated unfairly, here are Samples Of Resignation Letter Due To Unfair Treatment | 2022

7. Provide Your Formal Letter of Resignation

It is also customary to write a formal resignation letter so that both you and your employer have a record of your departure.

This letter should express your gratitude, specify your formal last day in the office, and, if applicable, show your willingness to assist with training or preparation for your leave.

To keep your resignation as professional as possible, bring a printed copy of the letter with you to your in-person meeting.

If you’re a CEO, here is How To Respond To A Resignation Letter

Sample Letter of Resignation: The Best in 2022

They include many of the same aspects that you use when discussing your resignation in person in your formal resignation letter, such as:

  • When do you plan to leave?
  • They would appreciate any offers to assist in a seamless transition.
  • a statement of your two-week notice

Here’s an example of how to draft a resignation letter:

Notice of Resignation: Sam Jones

Dear John,

I have ‌appreciated my time at ABC Incorporated these past three years, and I want to inform you that my last day will be Friday, August 16.

During my time at ABC, I have gained valuable connections and expanded my skill set, which has allowed me to grow and pursue more advanced opportunities in my career. I am very grateful for the experiences I have had here.

If I can help you ‌during this transition, please let me know. I am happy to answer questions and provide training and support over my final two weeks. I wish you all the best.


Dian Boris

In this situation, you don’t have to break the wall to leave the board. Read through this article as it clearly shows; Board Resignation Letter Sample in 2022

When Your Manager Doesn’t Want You to Quit.

What should you do if your manager wants you to stay?

If you’re certain you want to leave, say so. If you’re unsure, ask for some time to think about it. Do make a list of probable reasons for changing your mind and compare it to the reasons you departed.

If you decide to quit, be prepared to commit to staying for a specific period‌. Also, keep in mind that your employer may have reservations about someone who quits (even if you stayed on), which could hurt your chances of finding work in the future.

Losing a job is painful, but your next line of action determines if you get a better offer. Read: I Just Lost my Job! 10 Quick Things You Must Do Now


It should have the following format: I hate to inform you that, because of personal reasons, I am quitting my work as a Business Development Consultant effective immediately….

You should decline respectfully and explain that you’ve made your decision. “Thanks for the offer,” you could remark, “but I’ve already decided.” It’s not so much about the money as it is about the possibility of advancing. After three months, they stated they’d consider me for a promotion, and I’m eager to get started.”

Here is the best way to start if you find yourself in these situation:

  • I’d like to express my gratitude for the opportunity….
  • A Justification for Your Departure…
  • A Proposal to Assist With the Transition…
  • The Date You Are Leaving…. Appropriate Notice.
  • You won’t be surprised if you have a plan in place for the following scenarios:
  • Prepare to leave right now.


As a conclusion, consider the following suggestions:

  • Always strive to depart on a pleasant note, regardless of why you’re leaving.
  • Make a point of mentioning a positive experience you had working with your boss and the organization.
  • Even if you provide notice, be ready to depart. It’s possible that your company isn’t compelled to keep you on board.




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